Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Tuesday, January 2, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Pastor Walter Edley. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-18-0001 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of January 2018 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. B. ID-18-0005 Approve request from Vicksburg Police Department to retire and remove from inventory K9 X-On and allow Officer Leonce Young to retain X-On to continue providing his care Attachments: K9 X-On On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the request from Vicksburg Police Department to retire and remove from inventory K9 X-On and allow Officer Leonce Young to retain X-On to continue providing his care. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0006 Approve request for permission to declare the following vehicles surplus and donate to the Town of Gunnison: 1. Inventory Number 006523, serial number 2G1WB57K491271033 (2009 Chevrolet Impala) 2. Inventory Number 006525, serial number 2G1WB57K491271808 (2009 Chevrolet Impala) 3. Inventory Number 006296, serial number 1GCCS19X33860392 (2003 Chevrolet S10) 4. Inventory Number 005853, serial number 2FTEF15N4TCA37953 (1996 Ford F150) 5. LED barlight Attachments: Surplus Property On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request for permission to declare the following vehicles surplus and donate to the Town of Gunnison: 1. Inventory Number 006523, serial number 2G1WB57K491271033 (2009 Chevrolet Impala); 2. City of Vicksburg Page 1 Printed on 2/7/2018 Board of Mayor and Aldermen Minutes - Final January 2, 2018 Inventory Number 006525, serial number 2G1WB57K491271808 (2009 Chevrolet Impala); 3. Inventory Number 006296, serial number 1GCCS19X33860392 (2003 Chevrolet S10); 4. Inventory Number 005853, serial number 2FTEF15N4TCA37953 (1996 Ford F150); 5. LED barlight. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0020 Declare Monday, January 15, 2018 a City Holiday in observance of Dr. Martin Luther King, Jr. and Robert E. Lee Birthdays Attachments: Holiday On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Declare Monday, January 15, 2018 a City Holiday in observance of Dr. Martin Luther King, Jr. and Robert E. Lee Birthdays. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0002 Approve request for sponsorship in the amount of $500.00 from The Magnolia Crappie Club for its Eagle Lake Tournament on February 24, 2018 pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Club Tournament Mayor Flaggs stated that purchasing an advertisement from The Magnolia Crappie Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Magnolia Crappie Club for its Eagle Lake Tournament on February 24, 2018. in the amount of $500.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0003 Approve request for advertisement in the amount of $3,000.00 from the Omicron Rho Lambda Educational Foundation, Inc. Omicron Rho Lambda Chapter Alpha Phi Alpha Fraternity, Inc. for its 29th Annual Dr. Martin Luther King, Jr. Scholarship Breakfast on January 15, 2018 pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds - $1,500.00; General Fund - $1,500.00] Attachments: MLK Scholarship Breakfast Mayor Flaggs stated that purchasing an advertisement from Omicron Rho Lambda Educational Foundation, Inc. Omicron Rho Lambda Chapter Alpha Phi Alpha Fraternity, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Omicron Rho Lambda Educational Foundation, Inc. Omicron Rho Lambda Chapter Alpha Phi Alpha Fraternity, Inc. for its 29th Annual Dr. Martin Luther King, Jr. Scholarship Breakfast on January 15, 2018 in the amount of $3,000.00 [Mayor's Discretionary Funds - $1,500.00; Genear Fund - $1,500.00]. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0004 Approve request for sponsorship in the amount of $5,000.00 from Alcorn State University Athletics Department for 2018 baseball and softball season pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: ASU Athletics City of Vicksburg Page 2 Printed on 2/7/2018 Board of Mayor and Aldermen Minutes - Final January 2, 2018 Mayor Flaggs stated that purchasing an advertisement from Alcorn State University Athletics Department will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University Athletics Department for 2018 Baseball and Softball Season in the amount of $5,000.00 [Mayor's Discretionary Funds]. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0009 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 920 Polk Street, PPIN 15851; owned by Darlene Dobbs Miles et al (cut grass/weeds, remove trash & debris) 170 Irene Street, PPIN 14278; owned by Dominic Smith (cut grass/weeds, remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 170 Irene Street, PPIN 14278; owned by Dominic Smith - new owner requesting 30 day extension The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Contracts: I. ID-18-0010 Ratify Mayor's execution of Vicksburg Convention Center Facility Use Agreement for a Table Tennis Tournament on January 4-5, 2018 Attachments: Facility Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of Vicksburg Convention Center Facility Use Agreement for a Table Tennis Tournament on January 4-5, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I.1 ID-18-0022 Authorize Execution of Memorandum of Understanding Between Larry Prentiss, Owner and Operator of Business L.D.'s Kitchen, LLC and the Mayor and Aldermen of the City of Vicksburg On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Execution of Memorandum of Understanding Between Larry Prentiss, Owner and Operator of Business L.D.'s Kitchen, LLC and the Mayor and Aldermen of the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: I.2 ID-18-0021 Approve Claims Docket City of Vicksburg Page 3 Printed on 2/7/2018 Board of Mayor and Aldermen Minutes - Final January 2, 2018 The City Clerk presented the Docket of Claims numbering 142625. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hires in the Water Maintenance Department (2); Pay Adjustments in the Fire Department (2), Police Department 5); Suspension in the City Court (1), Airport Department (1); Termination in the Street Department (1), Water Maintenance Department (1); Permission to Post for Dispatcher in the Gas Department (1), Post for Equipment Operator in the Water Maintenance Department (1). The motion was seconded by Alderman Monsour, Jr. and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Water Maintenance Department (2); Pay Adjustments in the Fire Department (2), Police Department 5); Suspension in the City Court (1), Airport Department (1); Termination in the Street Department (1), Water Maintenance Department (1); Permission to Post for Dispatcher in the Gas Department (1), Post for Equipment Operator in the Water Maintenance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Joseph Stubbs – Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-0011 New Hires - Water Maintenance Department (2) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hires for Two (2) Laborers at $8.25 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0012 Pay Adjustments - Fire Department (2) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustments for Captain V+ at $15.38 per hour to $15.64 per hour, Captain IV at $14.29 per hour to Captain V at $14.60 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0013 Pay Adjustments - Police Department (5) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustments for Police Officer at $15.14 per hour to $15.34 per hour, Patrol Officer at $15.00 per hour to $15.20 per hour, Investigator at $17.34 per hour to $17.54 per hour, Officer at $14.40 per hour to $14.60 per hour, Officer at $14.92 per hour to $15.12 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0014 Suspension - City Court (1) This Agenda Item was moved until the January 10, 2018 Board Meeting. City of Vicksburg Page 4 Printed on 2/7/2018 Board of Mayor and Aldermen Minutes - Final January 2, 2018 E. ID-18-0016 Suspension - Airport (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen held a discussion on a Suspension Matter and voted to Terminate an Operations Manager in the Airport Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0015 Termination - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination on a Concrete Foreman in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0017 Termination - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination for Equipment Operator in the Water Maintenance Department, effective January 02, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0018 Permission to Post - Dispatcher - Gas Plant (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Request to Post for Dispatcher in the Gas Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0019 Permission to Post - Equipment Operator - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Request to Post for Equipment Operator in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0134 Come Out of Executive Session and Approve All Items Taken Up in the Executive Session. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 9 o’clock a.m., Wednesday, January 10, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 2/7/2018