Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, June 8, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by City Attorney Nancy Thomas 2. Roll Call Also present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: NEWS RELEASE RE: Mayor George Flaggs announces plan to create a gun buy-back program in the City of Vicksburg Vicksburg, MS — Pursuant to Section 39 of the Special Charter of the City of Vicksburg that describes the duties specified only to the mayor of the city, Mayor George Flaggs is appointing a Gun Buy-Back Program Committee which will be comprised of Police Chief Milton Moore, Chairman of the Community Policing/Manpower Sub-Committee of the Crime Prevention Task Force Committee; City Attorney Nancy Thomas, Chairman of the City Ordinance Sub-Committee of the Crime Prevention Task Force Committee; Human Resources Director Anne Bradley, Ex-Officio Member of the Crime Prevention Task Force Committee; and also Assistant City Attorney Walterine Langford. The purpose of this committee is to research and create an ordinance that establishes a 2-day gun buy-back program where individuals can bring their guns in to be sold in an effort to get these weapons off the street. "I have every intention of giving the Vicksburg Police Department and Chief Milton Moore every tool available in fighting crime in this city. This program is another method that can be used to keep our community safe," said Mayor George Flaggs. 4. Adopt Agenda On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-18-0746 Certificate of Retirement: 1. Willie McCroy - Sewer Department Mayor Flaggs presented Certificate of Retirement to Willie McCroy in the Sewer Department Minutes: A. ID-18-0725 Adopt Board Meeting Minutes for the following: 1. April 16, 2018 2. April 19, 2018 (Special Called) 3. April 23, 2018 4. May 01, 2018 (Special Called) 5. May 07, 2018 6. May 14, 2018 (Special Called) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Board Minutes for the following: April 6, 2018, April City of Vicksburg Page 1 Printed on 8/20/2018 Board of Mayor and Aldermen Minutes - Final June 8, 2018 19, 2018 (Special Called), April 23, 2018, May 01, 2018 (Special Called), May 07, 2018. May 14, 2018 (Special Called). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-18-0726 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of June 2018 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. B. ID-18-0732 Approve appointment to The Vicksburg Beautification Committee (South Ward): 1. Pam Mayfield to fill the unexpired term of Carol Bonelli which expires July 21, 2018 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Appointment to The Vicksburg Beautification Committee (South Ward): 1. Pam Mayfield to fill the unexpired term of Carol Bonelli which expires July 21, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0729 Authorize Mayor to execute Quitclaim Deed to Warren County Habitat for Humanity, Inc. Attachments: Quitclaim Deed On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Quitclaim Deed to Warren County Habitat for Humanity, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0735 Approve request from Parks and Recreation for the following: 1. Replacement of petty cash in the amount of $150.00 stolen from pool office during a break-in 2. Reimburse Sylvia Gurtowski for use of her own money in the amount of $50.00 to open the pool on June 5, 2018 as petty cash Attachments: Pool Petty Cash On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Parks and Recreation for the following: 1. Replacement of petty cash in the amount of $150.00 stolen from pool office during a break-in; 2. Reimburse Sylvia Gurtowski for use of her own money in the amount of $50.00 to open the pool on June 5, 2018 as petty cash. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0741 Accept request from Rockwell Building & Design Co. / Park Avenue Condominiums for Annexation of property formerly known as The Whispering Woods Apartments located at 780 Highway 61 N be incorporated in its entirety into the City Limits Attachments: Rockwell Building On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the request from Rockwell Building & Design Co. / Park Avenue Condominiums for Annexation of property formerly know as The Whispering Woods Apartments located at 780 Highway 61 N be incorporated in its entirety into the City Limits. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 2 Printed on 8/20/2018 Board of Mayor and Aldermen Minutes - Final June 8, 2018 F. ID-18-0744 Approve request from Mayor George Flaggs, Jr. to reserve motor coach on Friday, June 22, 2018 from 8:00 a.m. until 2:00 p.m. Attachments: Motor Coach Reservation Form On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Mayor George Flaggs, Jr. to reserve motor coach on Friday, June 22, 2018 from 8:00 a.m. until 2:00 p.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0750 Approve request from Vicksburg Police Department to establish a Petty Cash Fund (Records Division) in the amount of $50.00 for the purpose of making change to persons paying for fingerprints Attachments: Records Petty Cash On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Vicksburg Police Department to establish a Petty Cash Fund (Records Division) in the amount of $50.00 for the purpose of making change to persons paying for fingerprints. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0751 Authorize Mayor to execute Letter terminating contract with Quality Cut Lawn Service On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Letter terminating contract with Quality Cut Lawn Service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0727 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1708 Clay St., PPIN 17825; owned by Beautiful Deliverance (cut grass/weeds, remove trash & debris) 1820 Clay St., PPIN 17820; owned by Thomas L. Smith c/o Wanda Smith (cut grass/weeds, remove trash & debris; remove dilapidated fence) 2019 Ford Street, PIN 16307; owned by Evelisa Lee Northern Estate (cut grass/weeds, remove trash & debris) 2329 Grove St., PPIN 20240; owned by Waymon Powell (cut grass/weeds, remove trash & debris; remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1708 Clay St., PPIN 17825; owned by Beautiful Deliverance - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: J. ID-18-0731 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Budget Amendments for June 08, 2018. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 8/20/2018 Board of Mayor and Aldermen Minutes - Final June 8, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: K. ID-18-0736 Adopt Resolution to Provide In-Kind Services to Central Mississippi Prevention Services, Inc. Attachments: Resolution - Central Mississippi On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Provide In-Kind Services to Central Mississippi Prevention Services, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-305 L. ID-18-0737 Adopt Resolution to Provide In-Kind Services to House of Peace Summer Program Attachments: Resolution - House of Peace On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Provide In-Kind Services to House of Peace Summer Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-306 M. ID-18-0738 Adopt Resolution to Provide In-Kind Services to Triumphant Baptist Church Summer Program Attachments: Resolution - Triumphant Baptist Church On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution to Provide In-Kind Services to Triumphant Baptist Church Summer Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-307 N. ID-18-0739 Adopt Resolution to Provide Matching Funds to United Way Attachments: Resolution - United Way On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution to Provide Matching Funds to United Way. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-308 O. ID-18-0740 Adopt Resolution to Provide In-Kind Services to Vicksburg Family Development Attachments: Resolution - Vicksburg Family Development On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Adopt Resolution to Provide In-Kind Services to Vicksburg Family Development. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-309 Contracts: P. ID-18-0728 Authorize Mayor to execute Change Order No. 5 with APAC-Mississippi, Inc. for 2017 Street Resurfacing Project South City of Vicksburg Page 4 Printed on 8/20/2018 Board of Mayor and Aldermen Minutes - Final June 8, 2018 Ward Attachments: Change Order 5 Street Resurfacing South Ward On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Change Order No. 5 with APAC-Mississippi, Inc. for 2017 Street Resurfacing Project South Ward. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-18-0730 Authorize Mayor to execute Amendment to Contract with Inquiries Screening for Background Screening Attachments: Amendment Background Screening On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment to Contract with Inquiries Screening for Background Screening. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R. ID-18-0734 Authorize Mayor to execute Contract for Services for the 2018 Summer Eagle Training Program: 1. Ella Andrews (Administrative Assistant) 2. Carolyn Bingham (English) 3. Larry Brantley (Golf Mini Camp, Tennis Mini Camp) 4. Shandell Lockridge (Baseball/Softball Mini Camp) 5. Chelsey Lucas (Volleyball Mini Camp) 6. Dexter Peterson (Math) 7. Tamyia Ross (Reading) 8. Tracy Shells (Math) 9. Delvin Thompson (Basketball Mini Camp, Life Skills) 10. Corey Wilson, Jr. (Recreation) Attachments: Summer Enrichment Program Information Summer Enrichment Program Contracts On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services for the 2018 Summer Eagle Training Program: 1. Ella Andrews (Administrative Assistant); 2. Carolyn Bingham (English); 3. Larry Brantley (Golf Mini Camp, Tennis Mini Camp); 4. Shandell Lockridge (Baseball/Softball Mini Camp); 5. Chelsey Lucas (Volleyball Mini Camp) 6. Dexter Peterson (Math); 7. Tamyia Ross (Reading); 8. Tracy Shells (Math); 9. Delvin Thompson (Basketball Mini Camp, Life Skills); 10. Corey Wilson, Jr. (Recreation). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. S. ID-18-0745 Ratify Mayor's execution of Non Disclosure Agreement with Southern Health Network, Inc., a Delaware Corporation dba Vigilant Health and UMR, Inc. Attachments: Disclosure Agreement On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to ratify the Mayor's execution of Non Disclosure Agreement with Southern Health Network, Inc., a Delaware Corporation dba Vigilant Health and UMR, Inc.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. T. ID-18-0749 Authorize Mayor to execute VIP Marketing Agreement with The Vicksburg Post Attachments: The Vicksburg Post On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute VIP Marketing Agreement with The Vicksburg Post. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 8/20/2018 Board of Mayor and Aldermen Minutes - Final June 8, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: U. ID-18-0733 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 145616 through 145883; 1297 through 1311. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Retirement in the Sewer Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Retirement in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-0747 Retirement - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Retirement from Supervisor in the Sewer Department, effective May 31, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-1012 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 18, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 6 Printed on 8/20/2018 Board of Mayor and Aldermen Minutes - Final June 8, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 8/20/2018