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Board of Mayor and Aldermen

Regular Meeting

Vicksburg, MS · June 21, 2018

AgendaMinutes

Minutes

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Special Meeting Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Thursday, June 21, 2018 9:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Open Meeting Mayor Flaggs called the meeting to order. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to open the meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-18-0801 Employee Anniversaries: 1. 5 years of service: Brian Boykins - Administration 2. 10 years of service: Markeetia Johnson - Police Department 3. 20 years of service: Jabe Cullen - Building Maintenance Mayor Flaggs recognized Brian Boykins in the Administration Department; with five (5) years of service. Markeetia Johnson in the Police Department, with ten (10) years of service. Jabe Cullen in the Building Maintenance Department, with twenty (20) years of service. The Mayor and Aldermen congratulated Brian Boykins, Markeetia Joihnson and Jabe Culen for their years of service with the City of Vicksburg. B. ID-18-0802 Certificates of Retirement: 1. Randy Bennett, Donald McAuley, Terry West - Waste Water Mayor Flaggs presented Certificates of Retirement to the following: 1. Randy Bennet, Donald McAuley, and Terry West in the Waster Water Department A. ID-18-0827 Oath of Office - Kayla Hudson - Deputy Court Clerk Mayor Flaggs administered the Oath of Office to Kayla Hudson - Deputy Court Clerk C. ID-18-0784 Senior Center Announcements: 1. Ambassador for the month of July 2. Events Planned for the month of July Jennifer Harper appeared before the Mayor and Aldermen for the following: 1. Ambassador for the month of July - Carrie Jackson 2. Events Planned for the month of July Routine Agenda: City of Vicksburg Page 1 Board of Mayor and Aldermen Special Meeting Minutes - Final June 21, 2018 B. ID-18-0789 Accept Letter from Univenge, LLC (Michelle Lay) appealing the decision of the City Building Inspector to install sprinklers at property located at 717 Grove Street and Authorize City Clerk to set Appeal Hearing Date for Tuesday, July 10, 2018 at 10:00 a.m. Attachments: Univenge Appeal Letter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Letter from Univenge, LLC (Michelle Lay) appealing the decision of the City Building Inspector to install sprinklers at property located at 717 Grove Street and Authorize City Clerk to set Appeal Hearing Date for Tuesday, July 10, 2018 at 10:00 a.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0793 Approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project: 1. Construction Pay Application #12 in the amount of $198,038.23 from T.L. Wallace Construction, Inc. [Blue Ink] 2. Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #19 (reimbursement request) in the amount of $32,560.35 [Blue Ink] Attachments: Pay Application #12 Request for Cash #19 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project: 1. Construction Pay Application #12 in the amount of $198,038.23 from T.L. Wallace Construction, Inc. [Blue Ink]; 2. Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #19 (reimbursement request) in the amount of $32,560.35 [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0794 Approve additions to Employee Driving List: 1. Willie Byrd, Jr. - Building Maintenance 2. Kayla Hudson - Court Services 3. Keith Snowden - Water Maintenance Attachments: License Check On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the additions to Employee Driving List: 1. Willie Byrd, Jr. - Building Maintenance; 2. Kayla Hudson - Court Services; 3. Keith Snowden - Water Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0795 Authorize Mayor to execute Disadvantaged Business Enterprise (DBE) Plan for the Vicksburg Municipal Airport Attachments: DBE Program Airport On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Disadvantaged Business Enterprise (DBE) Plan for the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0797 Ratify Mayor's execution of Request for Assistance Letter to NRCS for Assistance Under the Emergency Watershed Protection Program for Sherman Avenue Streambank Stabilization Project Attachments: EWP Letter Sherman Avenue On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of Request for Assistance City of Vicksburg Page 2 Board of Mayor and Aldermen Special Meeting Minutes - Final June 21, 2018 Letter to NRCS for Assistance Under the Emergency Watershed Protection Program for Sherman Avenue Streambank Stabilization Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0818 Declare Wednesday, July 4, 2018 a City holiday in observance of Independence Day Attachments: City Holiday On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare Wednesday, July 4, 2018 a City holiday in observance of Independence Day. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0798 Authorize Mayor to execute Grant Agreement with NRCS under the Emergency Watershed Protection Program for Sherman Avenue Streambank Stabilization Project [Blue Ink] Attachments: EWP Grant Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Grant Agreement with NRCS under the Emergency Watershed Protection Program for Sherman Avenue Streambank Stabilization Project [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0817 Approve request from Jackson Street M.B. Church to place a National Register of Historic Buildings marker on City right of way in front of the church Attachments: Jackson Street Marker On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Jackson Street M.B. Church to place a National Register of Historic Buildings marker on City right of way in front of the church. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0786 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning of the following properties: 1. 110 Wabash Avenue, PPIN 19753; owned by Clem Dickerson 2. 2504 Dot Street, PPIN 15384; owned by State of Mississippi 3. 1411 Jackson Street, PPIN 18726; owned by State of Mississippi 4. Jackson Street, PPIN 18724; owned by State of Mississippi 5. 1033 Vine Street, PPIN 18039; owned by S. Wheatley Est c/o Annie Harrison 6. 1617 Sky Farm, PPIN 19732; owned by State of Mississippi Attachments: Special Assessment Special Assessment 2 The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 110 Wabash Avenue, PPIN 19753; owned by Clem Dickerson 2. 2504 Dot Street, PPIN 15384; owned by State of Mississippi 3. 1411 Jackson Street, PPIN 18726; owned by State of Mississippi 4. Jackson Street, PPIN 18724; owned by State of Mississippi 5. 1033 Vine Street, PPIN 18039; owned by S. Wheatley Est c/o Annie Harrison 6. 1617 Sky Farm, PPIN 19732; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Board of Mayor and Aldermen Special Meeting Minutes - Final June 21, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: K. ID-18-0796 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Budget Amendments for June 21, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Contracts: L. ID-18-0792 Authorize Mayor to execute Rental Agreement with Unitech for a copier for the Public Works Department Attachments: Rental Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Rental Agreement with Unitech for a copier for the Public Works Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-0799 Authorize Mayor to execute Rescission of Contract for Services with Tracey Shells (Math) for Enrichment Portion of the Summer Eagle Training Program Attachments: Rescind Contract Tracey Shells On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Rescission of Contract for Services with Tracey Shells (Math) for Enrichment Portion of the Summer Eagle Training Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-18-0800 Authorize Mayor to execute Contract for Services with Stacey Banks (Math) for the 2018 Summer Eagle Training Program Attachments: Contract Stacey Banks On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services with Stacey Banks (Math) for the 2018 Summer Eagle Training Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-0826 Authorize Mayor to execute Agreement with Lathan Company, Inc. for Vicksburg City Hall Restoration - Window & Envelope On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Lathan Company, Inc. for Vicksburg City Hall Restoration - Window & Envelope. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: P. ID-18-0782 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Board of Mayor and Aldermen Special Meeting Minutes - Final June 21, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-18-0783 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax 5. Tax Collection Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of May 2018 as follows: Dillon Chisley Funeral Home - $400.00; Fisher Funeral Home - $250.00; Glenwood Funeral Home - $600.00; Jefferson Funeral Home - $975.00; Lakeview Funeral Home - $1,000.00. The City Clerk presented the Privilege License Report for new businesses for the month of May 2018 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $124,620.50 for May 2018 The City Clerk presented the May 2018 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of May 2018 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of May 2018 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. R. ID-18-0785 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 145906 through 146194; 1312 through 1315. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Administration Department (1), Building Maintenance Department (1); Retirements in the Waste Water City of Vicksburg Page 5 Board of Mayor and Aldermen Special Meeting Minutes - Final June 21, 2018 Department (3); Reaffirm New Hires in the Parks and Recreation Department (3); Departmental Transfer in the Gas Department (1), Street Department (1); Pay Adjustments in the City Clerk's Officer (1), Fire Department (3), Police Department (5); Retro Pay Adjustments in the Parks and Recreation Department (2); Resignation in the Human Resources Department (1); Terminations in the Waste Water Department (2); Discussion Matter in the Gas Plant (1); Promotion in the Gas Plant (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Administration Department (1), Building Maintenance Department (1); Retirements in the Waste Water Department (3); Reaffirm New Hires in the Parks and Recreation Department (3); Departmental Transfer in the Gas Department (1), Street Department (1); Pay Adjustments in the City Clerk's Officer (1), Fire Department (3), Police Department (5); Retro Pay Adjustments in the Parks and Recreation Department (2); Resignation in the Human Resources Department (1); Terminations in the Waste Water Department (2); Discussion Matter in the Gas Plant (1); Promotion in the Gas Plant (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Associate City Attorney, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-0803 Longevity - Administration (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Longevity Pay for Administration Assistant from $22.50 per hour to $22.59 per hour in the Administration Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0804 Longevity - Building Maintenance (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Longevity Pay for Custodian from $9.39 per hour to $9.48 per hour in the Building Maintenance Department, for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0805 Retirements - Waste Water (3) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to accept the Retirements from an Operator, Laboratory Manager and Lead Operator in the Waste Water Department, effective June 30, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0806 Reaffirm New Hires - Parks and Recreation (3) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to Reaffirm New Hires for Three (3) Tennis Workers at $8.00 per hour in the Parks and Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0807 Departmental Transfer - Gas (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Departmental Transfer Maintenance Technician at $16.61 per hour in the Waste Water Plant to Warehouse Assistant at $16.78 per hour in the Gas Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Board of Mayor and Aldermen Special Meeting Minutes - Final June 21, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0816 Departmental Transfer - Street (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Departmental Transfer for Operator at $12.40 per hour in the Waste Water Plant to Welder at $12.40 per hour in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0808 Pay Adjustment - City Clerk (1) A discussion was held. No action was taken. H. ID-18-0809 Pay Adjustments - Fire (3) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Pay Adjustments for Captain V+ from $16.68 per hour to $16.94 per hour, Paramedic I at $11.43 per hour to Paramedic V at $14.01 per hour, Firefighter III at $9.92 per hour to Firefighter IV at $10.36 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0810 Pay Adjustments - Police (5) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Pay Adjustments for an Acting A-Watch Commander from $15.85 per hour to Patrol Officer at $15.10 per hour, Officer at $15.30 per hour to Acting B-Watch Commander at $16.05 per hour, Patrol Officer at $18.75 per hour to $18.95 per hour, Two (2) Patrol Officers at $15.30 per hour to $15.50 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0811 Retro Pay Adjustments - Parks and Recreation (2) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Retro Pay Adjustments for over payment of Lifeguard at $8.25 per hour to $8.00 per hour, Employee owes the City of Vicksburg $25.69 for 102.78 hours worked at $8.25 per hour from May 04, 2018 to June 01, 2018. This amount of $25.69 is to be deducted from her next pay check, on June 29, 2018 in the Parks and Recreation Department. WSI/Lifeguard under payment from $8.25 per hour to $9.25 per hour, Employee is due $65.75 for 65.75 hours that was worked in the Parks and Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-0812 Resignation - Human Resources (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to accept the Resignation from a Human Resource Associate in the Human Resources Department, effective June 22, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-0813 Terminations - Waste Water (2) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Terminations for a Supervisor and an Operator in the Waste Water Department, effective June 30, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-0814 Discussion Matter - Gas Plant (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen held a discussion and voted to approve creating a new Job Description for an Integrity Management Coordinator in the Gas Plant. The motion was adopted unanimously by the following vote: City of Vicksburg Page 7 Board of Mayor and Aldermen Special Meeting Minutes - Final June 21, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-18-0815 Promotion - Gas Plant (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Promotion from Warehouse Foreman at $12.10 per hour to Integrity Management Coordinator at $13.92 per hour in the Gas Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-1031 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment There being no further business appearing, on motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed. The Mayor and Aldermen of the City of Vicksburg closed the meeting, by the following vote: MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8

Agenda

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Meeting Agenda Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Thursday, June 21, 2018 9:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order 2. Roll Call 3. Board Comments: 4. Adopt Agenda Recognitions: A. ID-18-0801 Employee Anniversaries: 1. 5 years of service: Brian Boykins - Administration 2. 10 years of service: Markeetia Johnson - Police Department 3. 20 years of service: Jabe Cullen - Building Maintenance B. ID-18-0802 Certificates of Retirement: 1. Randy Bennett, Donald McAuley, Terry West - Waste Water C. ID-18-0784 Senior Center Announcements: 1. Ambassador for the month of July 2. Events Planned for the month of July Appearing Jennifer Harper Routine Agenda: A. ID-18-0827 Oath of Office - Kayla Hudson - Deputy Court Clerk B. ID-18-0789 Accept Letter from Univenge, LLC (Michelle Lay) appealing the decision of the City Building Inspector to install sprinklers at property located at 717 Grove Street and Authorize City Clerk to set Appeal Hearing Date for Tuesday, July 10, 2018 at 10:00 a.m. Attachments: Univenge Appeal Letter City of Vicksburg Page 1 Printed on 6/20/2018 Board of Mayor and Aldermen Meeting Agenda June 21, 2018 C. ID-18-0793 Approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project: 1. Construction Pay Application #12 in the amount of $198,038.23 from T.L. Wallace Construction, Inc. [Blue Ink] 2. Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #19 (reimbursement request) in the amount of $32,560.35 [Blue Ink] Attachments: Pay Application #12 Request for Cash #19 Appearing Nancy Allen D. ID-18-0794 Approve additions to Employee Driving List: 1. Willie Byrd, Jr. - Building Maintenance 2. Kayla Hudson - Court Services 3. Keith Snowden - Water Maintenance Attachments: License Check E. ID-18-0795 Authorize Mayor to execute Disadvantaged Business Enterprise (DBE) Plan for the Vicksburg Municipal Airport Attachments: DBE Program Airport F. ID-18-0797 Ratify Mayor's execution of Request for Assistance Letter to NRCS for Assistance Under the Emergency Watershed Protection Program for Sherman Avenue Streambank Stabilization Project Attachments: EWP Letter Sherman Avenue Appearing Marcia Weaver G. ID-18-0798 Authorize Mayor to execute Grant Agreement with NRCS under the Emergency Watershed Protection Program for Sherman Avenue Streambank Stabilization Project [Blue Ink] Attachments: EWP Grant Agreement Appearing Marcia Weaver H. ID-18-0817 Approve request from Jackson Street M.B. Church to place a National Register of Historic Buildings marker on City right of way in front of the church Attachments: Jackson Street Marker I. ID-18-0818 Declare Wednesday, July 4, 2018 a City holiday in observance of Independence Day Attachments: City Holiday City of Vicksburg Page 2 Printed on 6/20/2018 Board of Mayor and Aldermen Meeting Agenda June 21, 2018 J. ID-18-0786 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning of the following properties: 1. 110 Wabash Avenue, PPIN 19753; owned by Clem Dickerson 2. 2504 Dot Street, PPIN 15384; owned by State of Mississippi 3. 1411 Jackson Street, PPIN 18726; owned by State of Mississippi 4. Jackson Street, PPIN 18724; owned by State of Mississippi 5. 1033 Vine Street, PPIN 18039; owned by S. Wheatley Est c/o Annie Harrison 6. 1617 Sky Farm, PPIN 19732; owned by State of Mississippi Attachments: Special Assessment Special Assessment 2 Appearing Victor Gray-Lewis Budget Admendments: K. ID-18-0796 Adopt Budget Amendments Appearing Doug Whittington Contracts: L. ID-18-0792 Authorize Mayor to execute Rental Agreement with Unitech for a copier for the Public Works Department Attachments: Rental Agreement M. ID-18-0799 Authorize Mayor to execute Rescission of Contract for Services with Tracey Shells (Math) for Enrichment Portion of the Summer Eagle Training Program Attachments: Rescind Contract Tracey Shells N. ID-18-0800 Authorize Mayor to execute Contract for Services with Stacey Banks (Math) for the 2018 Summer Eagle Training Program Attachments: Contract Stacey Banks O. ID-18-0826 Authorize Mayor to execute Agreement with Lathan Company, Inc. for Vicksburg City Hall Restoration - Window & Envelope Docket of Claims: P. ID-18-0782 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth City of Vicksburg Page 3 Printed on 6/20/2018 Board of Mayor and Aldermen Meeting Agenda June 21, 2018 Q. ID-18-0783 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax 5. Tax Collection Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax R. ID-18-0785 Approve Claims Docket Executive Session: Personnel Matters: A. ID-18-0803 Longevity - Administration (1) B. ID-18-0804 Longevity - Building Maintenance (1) C. ID-18-0805 Retirements - Waste Water (3) D. ID-18-0806 Reaffirm New Hires - Parks and Recreation (3) E. ID-18-0807 Departmental Transfer - Gas (1) F. ID-18-0816 Departmental Transfer - Street (1) G. ID-18-0808 Pay Adjustment - City Clerk (1) H. ID-18-0809 Pay Adjustments - Fire (3) I. ID-18-0810 Pay Adjustments - Police (5) J. ID-18-0811 Retro Pay Adjustments - Parks and Recreation (2) K. ID-18-0812 Resignation - Human Resources (1) L. ID-18-0813 Terminations - Waste Water (2) M. ID-18-0814 Discussion Matter - Gas Plant (1) N. ID-18-0815 Promotion - Gas Plant (1) City of Vicksburg Page 4 Printed on 6/20/2018 Board of Mayor and Aldermen Meeting Agenda June 21, 2018 Adjournment Next Regular Meeting, 10:00 a.m., Monday, July 02, 2018 City of Vicksburg Page 5 Printed on 6/20/2018

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