Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Special Meeting Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, June 29, 2018 9:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Open Special Called Meeting Mayor Flaggs called the meeting to order. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to open the meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-18-0839 Retirements: Walter Crums (42 Years of Service) - Building Maintenance Department William Crawley (24 Years of Service) - Water Maintenance Department Attachments: Walter Crums William Crawley Mayor Flaggs presented Certificate of Retirements to the following: Walter Curms (42 Years of Service) - Building Maintenance Department William Crawley (24 Years of Service) - Water Maintenance Department Routine Agenda: A. ID-18-0836 Authorize Mayor to Execute Change Order #5 with TL Wallace Construction, Inc. for the Waste Water Treatment Facility, Primary Clarifier Number 1 Attachments: New Primary Clarifier No. 1 Change Order On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Change Order #5 with TL Wallace Construction, Inc. for the Waste Water Treatment Facility, Primary Clarifier Number 1 Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0834 Approve request from Southern Cultural Heritage Foundation to close Crawford Street between Adams and Cherry Streets from 5:00 p.m. until midnight on Saturday, June 30, 2018 for their first ever Star Spangled Night Run Attachments: Southern Cultural Heritage Foundation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Southern Cultural Heritage Foundation to close Crawford Street between Adams and Cherry Streets from 5:00 p.m. until midnight on Saturday, June 30, 2018 for their first ever Star Spangled Night Run. The motion was adopted unanimously by the following vote: City of Vicksburg Page 1 Board of Mayor and Aldermen Special Meeting Minutes - Final June 29, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0835 Authorize Mayor to open Bank Account for deposit of Bond Proceeds for Sports Complex On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to open Bank Account for deposit of Bond Proceeds for Sports Complex. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0838 Authorize Mayor to Execute Request for Release of Funds and Certification for Home Investment Partnership Program Attachments: Home Investment Partnership On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Request for Release of Funds and Certification for Home Investment Partnership Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Policy Issues: A. ID-18-0859 Adopt City of Vicksburg Hard Hat and Safety Boot Policy Attachments: Hard Hat & Boot Policy On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the City of Vicksburg Hard Hat and Safety Boot Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: B. ID-18-0832 Adopt Resolution for Employee Raises On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution for Employee Raises. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-311 Contracts: C. ID-18-0831 Authorize Mayor to execute Service Agreement for Operations, Management and Maintenance of the Wastewater Treatment Plant with ESG, Inc. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Service Agreement for Operations, Management and Maintenance of the Wastewater Treatment Plant with ESG, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0837 Authorize the Mayor to Execute Training & Retreat Facilitation Contract with TrainSpree, LLC Attachments: TrainSpree, LLC On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Training & Retreat Facilitation Contract with TrainSpree, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: City of Vicksburg Page 2 Board of Mayor and Aldermen Special Meeting Minutes - Final June 29, 2018 E. ID-18-0833 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 146195 through 146202, and 1322. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Retirement in the Water Maintenance Department (1); New Hire in the Right of Way Department (1), Water Maintenance Department (1); Reaffirm New Hire - Summer Program (1); Discussions in the Department of Finance & Administration (2), Fire Department (1); Promotions in the Department of Finance & Administration (2), Human Resource Department (1); Individual Pay Raise in the Administration Department (1), South Ward Alderman's Office (1) Department of Finance & Administration (1), Legal Department (2), Main Street Department (1), POlice Department (1), Public Works Department (5); Resignation in the Human Resource Department (1); Termination in the Waste Water Department (1); Individual Pay Raise North Ward Alderman's Office (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Retirement in the Water Maintenance Department (1); New Hire in the Right of Way Department (1), Water Maintenance Department (1); Reaffirm New Hire - Summer Program (1); Discussions in the Department of Finance & Administration (2), Fire Department (1); Promotions in the Department of Finance & Administration (2), Human Resource Department (1); Individual Pay Raise in the Administration Department (1), South Ward Alderman's Office (1) Department of Finance & Administration (1), Legal Department (2), Main Street Department (1), POlice Department (1), Public Works Department (5); Resignation in the Human Resource Department (1); Termination in the Waste Water Department (1); Individual Pay Raise North Ward Alderman's Office (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Brian Boykins - Mayor’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-0840 Retirement - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to accept Retirement from Assistant Supervisor in the Water Maintenance Department, effective June 30, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0841 New Hire - Right of Way Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve New Hire for a Tractor Operator at $10.00 per hour in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0842 New Hire - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and City of Vicksburg Page 3 Board of Mayor and Aldermen Special Meeting Minutes - Final June 29, 2018 Aldermen voted to approve New Hire for Foreman at $9.00 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0843 Reaffirm New Hire - Summer Program (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to Reaffirm New Hire for Summer Youth Worker in the Summer Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0844 Discussions - Department of Finance & Administration (2) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen held a Discussion in the Department of Finance and Administration. The Mayor and Aldermen voted to approve the creation of two positions as follows, Assistant Director and Projects Financial Manager. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0845 Discussion - Fire Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen held a Discussion in the Fire Department. The Mayor and Aldermen voted to create the position of Administrative Assistant / Information Specialist. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0846 Promotions - Department of Finance & Administration (2) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Promotions from Grants Administrator at $25.11 per hour to Assistant Director at $27.99 per hour, Administrative Assistant at $17.53 per hour to Project Financial Manager Specialist at $18.25 per hour in the Department of Finance and Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0847 Promotion - Human Resource Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Promotion from Date Entry/Receptionist at $12.67 per hour to Data Entry/HR Professional at $14.17 per hour in the Human Resource Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0848 Individual Pay Raise - Administration (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Individual Pay Raise for Administrative Assistant from $22.50 per hour to $23.46 per hour in the Administration Department, effective July 04, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0849 Individual Pay Raise - South Ward Alderman's Office (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Individual Pay Raise for an Administrative Assistant from $14.90 per hour to $15.18 per hour in the South Ward Alderman's Office, effective July 04, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-0850 Individual Pay Raise - Department of Finance & Administration (1) City of Vicksburg Page 4 Board of Mayor and Aldermen Special Meeting Minutes - Final June 29, 2018 On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Individual Pay Raise for Director from $23.50 per hour to $24.46 per hour in the Water & Gas Administration Department, effective July 04, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-0851 Individual Pay Raises - Legal Department (2) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Individual Pay Raises for an Administrative Assistant from $21.42 per hour to $22.14 per hour, Associate City Attorney / Chief Prosecutor from $44.35 per hour to $45.31 per hour in the Legal Department, effective July 04, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-0852 Individual Pay Raise - Main Street Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Individual Pay Raise for Director from $20.11 per hour to $21.07 per hour in the Main Street Department, effective July 04, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-18-0854 Individual Pay Raise - Police Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Individual Pay Raise for an Administrative Assistant from $12.36 per hour to $15.18 per hour. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-0855 Individual Pay Raises - Public Works Department (5) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Individual Pay Raises for Assistant Supervisor from $19.34. per hour to $20.30 per hour, Supervisor from $20.61 per hour to $21.57 per hour, Administrator from $18.15 per hour to $18.87 per hour, Supervisor (Water Plant, Gas Plant) at $34.16 per hour to Supervisor (Water Plant, Gas Plant, Sewer Collection) at $37.93 per hour, Superintendent (Street, Right of Way) at $26.88 per hour to Superintendent (Street, Right of Way, Sewer Collection) at $30.65 per hour in the Public Works Department, effective July 04, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-18-0856 Resignation - Human Resource Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to accept the Resignation from Benefits Coordinator in the Human Resource Department, effective June 26, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-18-0857 Termination - Waste Water Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Termination of a Maintenance Technician in the Waste Water Department, effective June 30, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R. ID-18-0861 Individual Pay Raise - North Ward Alderman's Office (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Individual Pay Raise for an Administrative Assistant from $14.96 per hour to $15.18 per hour in the North Ward Alderman's Office, effective July 04, 2018. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Board of Mayor and Aldermen Special Meeting Minutes - Final June 29, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. S. ID-18-1126 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. T. ID-18-1127 Pay Adjustment - Fire Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Pay Adjustment for Firefighter I at $8.90 per hour to Firefighter/Ambulance III at $10.72 in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. U. ID-18-1128 Promotion - Fire Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Promotion from EMS Information Specialist at $12.58 per hour to Administration Assistant / Information Specialist at $15.44 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Close There being no further business appearing, on motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed. The Mayor and Aldermen of the City of Vicksburg closed the meeting, by the following vote: MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6