Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, July 2, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Walter W. Osborne, Jr., City Clerk Nancy Thomas, City Attorney Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Public Hearing: A. ID-18-0819 Public Hearing: Waste Water Facilities Plan Attachments: Hearing Facilities Plan On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to open the Public Hearing. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. Today being the date set for hearing the comments from the public on the Waste Water Facilities Plan prepared by Allen & Hoshall. The Plan outlines the improvements to the City of Vicksburg's sanitary sewer system required to address the Consent Order between the City and Environmental Protection Agency. Funding for the project is anticipated to come from the State Revolving Fund administered through the Mississippi Department of Environmental Quality. Ed Dedeaux of Allen & Hoshall came before the Board of Mayor and Aldermen and explained the facilities plan. The City Clerk's Office did not receive any written comments to the plans during the time allotted to submit comments until 9:00 a.m. on July 02, 2018. Mayor Flaggs asked for comments in objection to the Facilities Plan. There being no objections, the Mayor and Alderman closed the public hearing. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to close the Public Hearing on the Waste Water Facilities Plan prepared by Allen & Hoshall. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-18-0820 Receive Sealed Bids for: City of Vicksburg Page 1 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 2, 2018 1. 2018 North Ward Paving Project - Phase 2 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Board proceeded to open bids submitted for furnishing 2018 North Ward Paving Project - Phase 2 in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to reject Sealed Bids for 2018 North Ward Paving Project - Phase 2, due to not being advertised online to accept electronic bids. Authorize City Clerk to re-advertise the same. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A.1 ID-18-0867 Employee Anniversaries: 1. 5 years of service: Michael Redden - Street Department; Sheda Wilson - Fire Department 2. 10 years of service: Douglas Whittington - Accounting Department; Anthony Thomas - Building Inspections Mayor Flaggs recognized Michael Redden in the Sewer Department, Sheda Wilson in the Fire Department, with five (5) years of service. Douglas Whittington in the Accounting Department, Anthony Thomas in the Building Inspection Department, with ten (10) years of service. The Mayor and Aldermen congratulated Michael Redden, Sheda Wilson, Douglas Whittington and Anthony Thomas for their years of service with the City of Vicksburg. A.2 ID-18-0868 Certificate of Retirement: 1. Anthony James - Fire Department Mayor Flaggs presented Certificate of Retirement and thanked Anthony James for his Years of Service in the Fire Department B. ID-18-0825 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of July 2018 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. C. ID-18-0821 Approve request for sponsorship in the amount of $5,000.00 from The Vicksburg Branch NAACP for its 100th Year Celebration pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: NAACP Sponsorship Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Branch NAACP will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Branch NAACP for its 100th Year Celebration in the amount of $5,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0822 Approve request for advertisement in the amount of $1,000.00 from the House of Peace Worship Church International for their Fifth Annual Regional Pastors, Ministers and Leaders Conference pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: House of Peace Advertisement Mayor Flaggs stated that purchasing an advertisement from The House of Peace Worship Church International will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. City of Vicksburg Page 2 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 2, 2018 On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The House of Peace Worship Church International for their Fifth Annual Regional Pastors, Ministers and Leaders Conference in the amount of $1,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0823 Approve request for sponsorship in the amount of $5,000.00 from the Red Carpet Bowl Committee for the 2018 Red Carpet Bowl Football Classic to be held on Friday, August 17, 2018 pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Red Carpet Bowl Sponsorship Mayor Flaggs stated that purchasing an advertisement from the Red Carpet Bowl Committee will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Red Carpet Bowl Committee for the 2018 Red Carpet Bowl Football Classic in the amount of $5,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0828 Approve invoice #3232 for payment in the amount of $4,386.03 from Vicksburg-Tallulah Regional Airport for the month of May 2018 Attachments: VTR Invoice On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve invoice #3232 for payment in the amount of $4,386.03 from Vicksburg-Tallulah Regional Airport for the month of May 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0864 Approve addition to Employee Driving List: 1. Richard Williams - Right of Way Attachments: License Check On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve addition to Employee Driving List: 1. Richard Williams - Right of Way. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0865 Approve request from Chief Danczyk to declare badge as surplus property for Retiring Lieutenant Anthony James and authorize sale for $85.00 Attachments: Surplus Badge On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Chief Danczyk to declare badge as surplus property for Retiring Lieutenant Anthony James and authorize sale for $85.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0860 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and City of Vicksburg Page 3 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 2, 2018 demolish the following properties: 2720 Halls Ferry Road, PPIN 6179; owned by Gladys Bingham (cut grass/weeds, remove trash & debris) 2626 Pearl Street, PPIN 17263; owned by Hersey A. Wilson Estate (cut grass/weeds, remove trash & debris; remove dilapidated building) Rawlston Street, PPIN 19412; owned by the State of Mississippi (cut grass/weeds, remove trash & debris) 617 Rawlston Street, PPIN 19411; owned by the State of Mississippi (cut grass/weeds; remove trash & debris; remove dilapidated building) 3614 Security Street, PPIN 15755; owned by Don E. David (cut grass/weeds; remove trash/debris; remove dilapidated accessory structure [garage]) 901 Warrenton Lane, PPIN 6433; owned by Reginald King, Jr. (cut grass & weeds; remove trash & debris; remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 2720 Halls Ferry Road, PPIN 6179; owned by Gladys Bingham - Complied 2626 Pearl Street, PPIN 17263; owned by Hersey A. Wilson Estate - Complied on Grass Rawlston Street, PPIN 19412; owned by the State of Mississippi - Removed from Agenda new owner 3614 Security Street, PPIN 15755; owned by Don E. David - Granted 30 day extension 901 Warrenton Lane, PPIN 6433; owned by Reginald King, Jr. - Granted 60 day extension The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: J. ID-18-0858 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Budget Amendments for July 02, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Contracts: K. ID-18-0866 Authorize Mayor to execute Letter Agreement Request #1 with Belinda Stewart Architects to change the Project Architect/Manager from Craig Bjorgum to Landon Voller Attachments: Letter Agreement #1 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter Agreement Request #1 with Belinda Stewart Architects to change the Project Architect/Manager from Craig Bjorgum to Landon Voller. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K.1 ID-18-0880 Authorize Mayor to execute Quitclaim Deed and Easement Agreement with Utility Services, LLC On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Quitclaim Deed and Easement Agreement with Utility Services, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting City of Vicksburg Page 4 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 2, 2018 to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Street Department (1), Accounting Department (1), Building Inspection Department (1); Retirement in the Fire Department (1); New Hire in the Police Department (1); Reaffirm Promotion in the Finance & Administration Department (1); Pay Adjustments in the Building Maintenance Department (1), Ambulance (1); Retro Pay Adjustment in the Building Maintenance Department (1); Termination in the Community Services Department (1); Reimbursements in the Fire Department (1); Discuss Potential Litigation Matter (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Street Department (1), Accounting Department (1), Building Inspection Department (1); Retirement in the Fire Department (1); New Hire in the Police Department (1); Reaffirm Promotion in the Finance & Administration Department (1); Pay Adjustments in the Building Maintenance Department (1), Ambulance (1); Retro Pay Adjustment in the Building Maintenance Department (1); Termination in the Community Services Department (1); Reimbursements in the Fire Department (1); Discuss Potential Litigation Matter (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Yulonda Watson - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-18-0869 Longevity - Street Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Concrete Finisher from $9.81 per hour to $9.90 per hour in the Street Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0870 Longevity - Accounting Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Director from $47.15 per hour to $47.23 per hour in the Accounting Department, for ten (10) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0871 Longevity - Building Inspections (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Combination Inspector from $21.14 per hour to $21.22 per hour in the Building Inspections Department, for ten (10) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0872 Retirement - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Retirement from Lieutenant III in the Fire Department, effective June 30, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0873 New Hire - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Front Desk Clerk at $9.50 per hour in the Police Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 2, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0874 Reaffirm Promotion - Finance & Administration (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Reaffirm Promotion from Administrative Assistant at $18.51 per hour to Projects Financial Manager at $18.51 per hour in the Finance & Administration Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0875 Pay Adjustment - Building Maintenance (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Interim Director at $26.70 per hour to Assistant Director at $23.28 per hour in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0876 Pay Adjustment - Ambulance (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Paramedic II from $12.07 per hour to Paramedic IV at $13.07 per hour in the Ambulance Division. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0877 Retro Pay Adjustment - Building Maintenance (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay Adjustment for Assistant Director in the Building Maintenance Department. Employee is to receive $273.84 in retropay for 80.07 hours worked from May 23, 2018 to June 05, 2018, due to his pay not being adjusted in the system during his time serving as Interim Director. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0878 Termination - Community Services (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination for Foreman in the Community Services Department, effective June 25, 2018. Employee did not report for her first day of work. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-0879 Reimbursements - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Reimbursements from EMS Deputy Chief in the Fire Department. The amount of $26.48 in longevity pay is being deducted from employee's pay because he was inadvertently paid longevity pay when he was not due. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Litigation Matters: K.1 ID-18-0881 Discuss Potential Litigation Matter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen held a Discussion on a Potential Litigation Matter regarding the Kuhn Memorial Hospital Demolition Project Bid. The Board voted to authorize the Legal Department to respond to the protest from Rosie Bingham/Anderson Environmental The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-1168 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the City of Vicksburg Page 6 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 2, 2018 Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 9 o’clock a.m., Tuesday, July 10, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 9/25/2018