Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Tuesday, July 10, 2018 9:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Mayor George Flaggs, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1 - Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda TABLE: Agenda Item - X: Authorize Mayor to execute Professional Services Agreement with Stantec Consulting Services, Inc. for Sherman Avenue Ballfield Drainage and Facility Improvements (ID-18-0893) Agenda Item - Y.1: Authorize mayor to execute Agreement for Engineering Services with AJA Management & Technical Services, Inc. (ID-18-0920) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Minutes: A. ID-18-0897 Adopt Board Meeting Minutes for: 1. May 21, 2018 2. May 25, 2018 3. June 04, 2018 4. June 06, 2018 (Special Called) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt the Board Meeting Minutes for: 1. May 21, 2018; 2. May 25, 2018; 3. June 04, 2018; 4. June 06, 2018 (Special Called). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Routine Agenda: A. ID-18-0883 Receive Sealed Proposals for Vicksburg Municipal Airport Drainage Improvements - Phase 1 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Board proceeded to open bids submitted for furnishing Vicksburg Municipal Airport Drainage in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. City of Vicksburg Page 1 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 10, 2018 VICKSBURG MUNICIPAL AIRPORT DRAINAGE: HEMPHILL CONSTRUCTION COMPANY, INC. C.O.R. 2449-MC 5% Bid Bond: Yes Base Bid: $438,048.75 Alt. 1: $357,985.00 ELECTRONIC BID: CAMO CONSTRUCTION CO., INC. C.O.R. 12423-MC 5% Bid Bond: Yes Base Bid: $673,076.75 Alt. 1: $442,662.25 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-18-0882 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of July 2018 and invited the public to attend. The Mayor and Alderman thanked Ms. Mahoney for attending the meeting. C. ID-18-0886 Approve request from Vicksburg Warren County E-911 Commission to name the roads at 780 Hwy 61 N to the following: 1. Entrance road, Boardwalk Drive 2. First road running off of Boardwalk Drive, Kiara Ln. 3. Road running off of Kiara Ln., Emry Ln. 4. 2nd road off of Boardwalk Drive, Cecile Ln. 5. 3rd road off of Boardwalk Drive, Myla Ln. Attachments: Road Name Change 2 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the request from Vicksburg Warren County E-911 Commission to name the roads at 780 Hwy 61 N to the following: 1. Entrance road, Boardwalk Drive; 2. First road running off of Boardwalk Drive, Kiara Ln.; 3. Road running off of Kiara Ln., Emry Ln.; 4. 2nd road off of Boardwalk Drive, Cecile Ln.; 5. 3rd road off of Boardwalk Drive, Myla Ln. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-18-0887 Approve request from Vicksburg Warren County E-911 Commission to name road off of North Washington, near Irene St., Nettie Drive Attachments: Road Name Change On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the request from Vicksburg Warren County E-911 Commission to name road off of North Washington, near Irene St., Nettie Drive. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. E. ID-18-0888 Approve request from Roger Harris for: 1. Permission to have the second annual Vicksburg Vintage Motorcycle Show in the grass lot at the corner of Grove Street and Washington , known as the farmer's market area on Saturday, November 3, 2018 from 9:00 a.m. to 3:00 p.m.: 2. Use of electricity for PA System and fans City of Vicksburg Page 2 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 10, 2018 3. Sponsorship in the amount of $200.00 4. Use of Main Street tent Attachments: Motorcycle Show On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the request from Roger Harris for: 1. Permission to have the second annual Vicksburg Vintage Motorcycle Show in the grass lot at the corner of Grove Street and Washington, known as the farmer's market area on Saturday, November 3, 2018 from 9:00 a.m. to 3:00 p.m.: 2. Use of electricity for PA System and fans; 3. Sponsorship in the amount of $200.00; 4. Use of Main Street tent. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. F. ID-18-0889 Approve request for hole sponsorship in the amount of $100.00 from Warren County Children's Shelter for the Championship Golf Tournament at Clear Creek Golf Course pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Golf Sponsorship Mayor Flaggs stated that purchasing an advertisement from Warren County Children's Shelter will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Warren County Children's Shelter for the Championship Golf Tournament at Clear Creek Golf Course in the amount of $100.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. G. ID-18-0891 Approve request from the Southern Heritage Air Foundation for permission to use the City's Crowd Barricades for their 2018 Air Show at the Vicksburg-Tallulah Regional Airport on October 12 and 13, 2018 Attachments: Barricades On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the request from the Southern Heritage Air Foundation for permission to use the City's Crowd Barricades for their 2018 Air Show at the Vicksburg-Tallulah Regional Airport on October 12 and 13, 2018. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. H. ID-18-0894 Accept Unmanned Aircraft System Blanket Certificate of Authorization (2018-ESA-1917) issued to City of Vicksburg, Mississippi Police Department for the purpose of public aircraft operations Attachments: Certificate of Authorization On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to accept the Unmanned Aircraft System Blanket Certificate of Authorization (2018-ESA-1917) issued to City of Vicksburg, Mississippi Police Department for the purpose of public aircraft operations. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. H.1 ID-18-0922 Authorize Mayor to execute Authority to Cancel Deed of Trust for Katiya Tribble City of Vicksburg Page 3 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 10, 2018 Attachments: Cancel Deed - Tribble On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to execute Authority to Cancel Deed of Trust for Katiya Tribble. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. I. ID-18-0898 Approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project: 1. Central Mississippi Planning & Development District's June 2018 Invoice #2503 in the amount of $6,625.00 for the administration of the CDBG Grant Project [Blue Ink] 2. Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #20 (reimbursement request) in the amount of $6,625.00 [Blue Ink] 3. Construction Pay Application #13 in the amount of $76,762.38 from T.L. Wallace Construction, Inc. [Blue Ink] Attachments: Invoice #2503 Request for Cash #20 App for Payment #13 On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project: 1. Central Mississippi Planning & Development District's June 2018 Invoice #2503 in the amount of $6,625.00 for the administration of the CDBG Grant Project [Blue Ink]; 2. Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #20 (reimbursement request) in the amount of $6,625.00 [Blue Ink]; 3. Construction Pay Application #13 in the amount of $76,762.38 from T.L. Wallace Construction, Inc. [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. J. ID-18-0899 Accept Health Insurance Summary Plan Description from UMR On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to accept the Health Insurance Summary Plan Description from UMR. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. K. ID-18-0900 Approve request for payment of Insurance and Affiliation Fees for Babe Ruth League International Headquarters for the Mission Baseball League to the following: 1. Babe Ruth League, Inc. in the amount of $379.95 for Affiliation Fees 2. K & K Insurance in the amount of $2,490.00 Attachments: Babe Ruth Dues On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve the request for payment of Insurance and Affiliation Fees for Babe Ruth League International Headquarters for the Mission Baseball League to the following: 1. Babe Ruth League, Inc. in the amount of $379.95 for Affiliation Fees; 2. K & K Insurance in the amount of $2,490.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. L. ID-18-0901 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 8 part-time E-911 dispatchers' salaries, matching City of Vicksburg Page 4 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 10, 2018 benefits, and insurance for: 1. Check dates June 01, 2018 and June 15, 2018 in the amount of $49,143.03 Attachments: 911 Payment On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 8 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates June 01, 2018 and June 15, 2018 in the amount of $49,143.03. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. M. ID-18-0905 Adopt Order for Partial Payment for Ad Valorem Taxes: Real, Personal and Mobile Homes Attachments: Ad Valorem Taxes On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt Order for Partial Payment for Ad Valorem Taxes: Real, Personal and Mobile Homes. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. N. ID-18-0904 Adopt 2018-2019 Motor Vehicle Assessment Schedule and Authorize City Clerk to Set Hearing for July 25, 2018 for Protest on Adoption of 2018-2019 Motor Vehicle Assessment Schedule Attachments: Motor Vehicle Assessment On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt the Motor Vehicle Assessment Schedule and Authorize City Clerk to Set Hearing for July 25, 2018 for Protest on Adoption of 2018-2019 Motor Vehicle Assessment Schedule. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. O. ID-18-0916 Adopt Revised Police Officer Pay Scale, Incentive Pay for Education, and Experience Pay Attachments: 2018payincentivechart On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Revised Police Officer Pay Scale, Incentive Pay for Education, and Experience Pay. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. P. ID-18-0890 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning of the following properties: 1. 1719 South Street, PPIN 17899; owned by State of Mississippi 2. 1723 South Street, PPIN 17900; owned by State of Mississippi 3. 1600 Lane Street, PPIN 15371; owned by State of Mississippi 4. 1600 Marcus, PPIN 13822; owned by State of Mississippi 5. 2503 Togo Street, PPIN 15884; owned by State of Mississippi 6. 1545 Marcus Street, PPIN 13848; owned by State of Mississippi 7. 1804 South Street, PPIN 17920; owned by State of Mississippi 8. 1611 South Street, PPIN 17894; owned by State of Mississippi Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were City of Vicksburg Page 5 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 10, 2018 presented to the Board: 1. 1719 South Street, PPIN 17899; owned by State of Mississippi 2. 1723 South Street, PPIN 17900; owned by State of Mississippi 3. 1600 Lane Street, PPIN 15371; owned by State of Mississippi 4. 1600 Marcus, PPIN 13822; owned by State of Mississippi 5. 2503 Togo Street, PPIN 15884; owned by State of Mississippi 6. 1545 Marcus Street, PPIN 13848; owned by State of Mississippi 7. 1804 South Street, PPIN 17920; owned by State of Mississippi 8. 1611 South Street, PPIN 17894; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Mayor Flaggs., the Mayor and Alderman voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Q. ID-18-0895 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments 2 Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2711 Green Street, PPIN 5522; owned by Irene Hall Smith et al (cut grass/weeds, remove trash & debris, remove dilapidated building) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to declare the foregoing property not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 2711 Green Street, PPIN 5522; owned by Irene Hall Smith et al - Complied on grass/weeds The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Resolutions: R. ID-18-0903 Adopt Resolution to Amend the Original Resolution to Establish a Vicksburg Beautification Committee for the City of Vicksburg and to Provide for the Appointment of Members as Approved on June 16, 2014 Attachments: Resolution Beautification Committee On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Resolution to Amend the Original Resolution to Establish a Vicksburg Beautification Committee for the City of Vicksburg and to Provide for the Appointment of Members as Approved on June 16, 2014, which consist of nine (9) members as follows: Community Development Department Director, Community Service Department Director, Public Works Department Landscape Architect, Three (3) members appointed by the North Ward Alderman, Three (3) members appointed by the South Ward Alderman. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Enactment No: RES 2016-312 City of Vicksburg Page 6 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 10, 2018 S. ID-18-0910 Approve appointment of Patrick Daughtry to the Vicksburg Beautification Committee to replace Natoya Holden (Walmart) whose term expired July 21, 2016. On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve the appointment of Patrick Daughtry to the Vicksburg Beautification Committee to replace Natoya Holden (Walmart) whose term expired July 21, 2016. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. T. ID-18-0906 Accept Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223 Attachments: Resolution Main Street On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to accept the Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. U. ID-18-0907 Adopt Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property within the Business Area of the City of Vicksburg for the Purpose of Promoting Businesses, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223 Attachments: Resolution M & A On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property within the Business Area of the City of Vicksburg for the Purpose of Promoting Businesses, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Enactment No: RES 2016-313 V. ID-18-0908 Authorize City Clerk to Publish Notice and Set Hearing Date for August 24, 2018 to Establish Downtown Taxing District Attachments: Notice Public Hearing On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the City Clerk to Publish Notice and Set Hearing Date for August 24, 2018 to Establish Downtown Taxing District. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Contracts: City of Vicksburg Page 7 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 10, 2018 W. ID-18-0892 Authorize Mayor to execute Grant Agreement and EEOP Certification Form for FY17 JAG Grant Program [Blue Ink] Attachments: JAG Grant Agreement JAG EEOP Certification On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to execute Grant Agreement and EEOP Certification Form for FY17 JAG Grant Program [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. X. ID-18-0893 Authorize Mayor to execute Professional Services Agreement with Stantec Consulting Services, Inc. for Sherman Avenue Ballfield Drainage and Facility Improvements Attachments: Stantec - Sherman Avenue This Agenda Item was tabled Y. ID-18-0914 Authorize Mayor to Execute Letter of Engagement with Booker T. Camper, Jr., CPA for FY2018 Audit Attachments: Camper Contract On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to Execute Letter of Engagement with Booker T. Camper, Jr., CPA for FY2018 Audit. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Y.1 ID-18-0920 Authorize Mayor to execute Agreement for Engineering Services with AJA Management & Technical Services, Inc. Attachments: AJA Management This Agenda Item was tabled. Docket of Claims: Z. ID-18-0885 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 144203 through 14659; 1323 through 1332. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for Promotion in the Fire Department (1); Rescind in the Accounting Department (1); Retro Pay Adjustment in the Parks & Recreation Department (1); Termination in the Parks & Recreation Department (1); Affirm Suspension in the Police Department (1); Pay Adjustment in the City Clerk's Office (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for Promotion in the Fire Department (1); City of Vicksburg Page 8 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 10, 2018 Rescind in the Accounting Department (1); Retro Pay Adjustment in the Parks & Recreation Department (1); Termination in the Parks & Recreation Department (1); Affirm Suspension in the Police Department (1); Pay Adjustment in the City Clerk's Office (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Personnel Matters: A. ID-18-0911 Promotion - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Promotion for Firefighter Ambulance V at $12.06 per hour to Lieutenant I at $12.14 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A.1 ID-18-0919 Rescind - Accounting (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to Rescind Promotion and Pay Increase from June 29, 2018 Board Meeting of Grants Administrator at $26.07 per hour to Assistant Director at $27.99 per hour, back to Grants Administrator at $26.07 per hour in the Accounting Department. Employee will receive a $2,000 (0.96/hour) pay increase to her base pay while Grants Administrator ($24.76+.096=-$25.72), effective July 10, 2018. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-18-0912 Retro Pay Adjustment - Parks & Recreation (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Retro Pay Adjustment for Head Lifeguard in the Parks & Recreation Department. Employee's pay was incorrectly entered into the payroll system at $8.00 per hour and is due $141.37 for 94.25 hours worked from May 23, 2018 to June 19, 2018. This amount should be added to his July 27, 2018 payroll check. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-18-0913 Termination - Parks & Recreation (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Termination for Mechanic I in the Parks & Recreation Department, effective July 02, 2018. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-18-0917 Affirm Suspension - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve Affirm Suspension of Policy Officer immediately pending Termination Hearing in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 9 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 10, 2018 E. ID-18-0951 Pay Adjustment - City Clerk (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Pay Adjustment for Deputy Clerk from $14.32 per hour to $15.57 per hour in the City Clerk's Office. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. F. ID-18-1172 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Public Hearing: A. ID-18-0884 Appeal Hearing: Michelle Lay (Univenge, LLC) Attachments: Appeal Hearing Lay On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to open the Appeal Hearing for Michelle Lay owner of Univenge, LLC business located at 717 Grove Street, Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. Today being the date set for hearing the appeal of Michelle Lay, from the decision of Victor Gray-Lewis, Director of the Community Development Department rendered in a letter received on June 05, 2018 appealing the decision of the Director's interpretation of the International Fire Code (IFC) denying request to operate a business at 717 Grove Street, Vicksburg, Mississippi, which was thereupon ordered filed. The testimony as taken by Aleshia Johnson, CSR, bonded reporter, is made a matter of record hereof as thoughtfully set out herein. The exhibits are made a matter of record hereof as thought fully set out herein. Michelle Lay presented her case to the City as follows: See attached transcript Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. On motion of Mayor Flaggs, seconded by Mayfield, the Mayor and Alderman voted to uphold the decision of the Director of the Community Development Department to require automated sprinkler system be installed at property located at 717 Grove Street, Vicksburg, Mississippi prior to opening the restaurant. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to close the Public Hearing on Michelle Lay owner of Univenge, LLC business located at 717 Grove Street, Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Adjournment City of Vicksburg Page 10 Printed on 9/25/2018 Board of Mayor and Aldermen Minutes - Final July 10, 2018 On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, July 16, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 11 Printed on 9/25/2018