Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, August 24, 2018 9:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Authorize Mayor to Execute Professional Services Agreement with Unmanned Systems Group, LLC for Drone Training (ID-18-1186) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-18-1144 Employee Anniversaries: 1. 10 years of service: Julianne Decker - Legal Department 2. 25 years of service: William Ford - Information Technology Mayor Flaggs recognized Julianne Decker in the Legal Department; with ten (10) years of service. William (Bill) Ford in the IT Department, with twenty five (25) years of service. The Mayor and Aldermen congratulated Julianne Decker and William (Bill) Ford for their years of service with the City of Vicksburg. B. ID-18-1113 Senior Center Ambassador for the month of September Jennifer Harper came before the Board and presented Margaret Smith as the Senior Center Ambassador for the month of September 2018. The Mayor and Aldermen thanked Ms. Smith as Ambassador for September 2018. Public Hearing: B. ID-18-1145 Accept the recommendation of Stantec Consulting Services, Inc. to award bid and contract for North Ward Paving Project - Phase 2 to Central Asphalt Co., Inc. in the amount of $218,108.75 Attachments: Award North Ward Paving Phase 2 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept the recommendation of Stantec Consulting Services, Inc. to award bid and contract for North Ward Paving Project - Phase 2 to Central Asphalt Co., Inc., of Vicksburg, MS in the amount of $218,108.75. The motion was adopted unanimously by the following vote: City of Vicksburg Page 1 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-1143 Authorize City Clerk to advertise Request for Qualifications for Professional Services for the Mississippi Home Investment Partnership Program for: 1. Asbestos and Lead-Based Paint Testing Services 2. Asbestos and Lead-Based Paint Abatement Services On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Request for Qualifications for Professional Services for the Mississippi Home Investment Partnership Program for: 1. Asbestos and Lead-Based Paint Testing Services; 2. Asbestos and Lead-Based Paint Abatement Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-1133 Approve re-appointment to Vicksburg Convention and Visitors Bureau: 1. Patty Cappaert 2. Lori Burke and approve appointment of Pat Hemphill as Joint Appointee to replace Betty Bullard On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the re-appointment to Vicksburg Convention and Visitors Bureau: 1. Patty Cappaert; 2. Lori Burke; and approve appointment of Pat Hemphill as Joint Appointee to replace Betty Bullard. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-1134 Accept resignation of Fermika Smith from Vicksburg Housing Authority Board and Appoint Bettye W. Oliver as her replacement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the resignation of Fermika Smith from Vicksburg Housing Authority Board and Appoint Bettye W. Oliver as her replacement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-1116 Approve request for sponsorship in the amount of $2,000.00 from jb Entertainment Group for Alcorn State vs. Alabama State -Homecoming pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: jb Entertainment Sponsorship Mayor Flaggs stated that purchasing an advertisement from jb Entertainment Group will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from jb Entertainment Group for Alcorn State vs. Alabama State - Homecoming in the amount of $2,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-1120 Approve request for sponsorship in the amount of $250.00 from Vicksburg Catholic School for the 2018 Spooky Sprint 5K Race and 1 Mile Fun Run on Saturday, October 27, 2018 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: VCS Race Run Sponsorship Mayor Flaggs stated that purchasing an advertisement from Vicksburg Catholic School will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously City of Vicksburg Page 2 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Vicksburg Catholic School for the 2018 Spooky Sprint 5K Race and 1 Mile Fun Run on Saturday, October 27, 2018 in the amount of $250.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-1142 Approve request for advertisement in the amount of $500.00 from the Viking Touchdown Club pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code (South Ward Alderman's Discretionary Funds) Attachments: Viking Advertisement Mayor Flaggs stated that purchasing an advertisement from the Viking Touchdown Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from the Viking Touchdown Club in the amount of $500.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-1123 Declare Monday, September 3, 2018 a City Holiday in observance of Labor Day Attachments: City Holiday On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare Monday, September 3, 2018 a City Holiday in observance of Labor Day. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-1124 Approve invoice #3267 for payment in the amount of $1,945.24 from Vicksburg-Tallulah Regional Airport for the month of July 2018 Attachments: VTR Invoice On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve invoice #3267 for payment in the amount of $1,945.24 from Vicksburg-Tallulah Regional Airport for the month of July 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-1125 Authorize issuance of purchase requisition numbers: 1. 1811334 in the amount of $45,014.40 to Adapco, Inc. for the purchase of Deltagard for mosquito control (Sole Source) 2. 1811402 in the amount of $5,425.00 to Applied Concepts, Inc. for two (2) Harley Davidson DSR radios for the Police Department (Sole Source) 3. 1810897 in the amount of $18,852.82 to Stryker Medical for a Power Pro Stryker stretcher for an ambulance located at the Fire Department (Sole Source) 4. 1811548 in the amount of $14,431.97 to Boundtree Medical, Inc. for a Cap standard EMS machine and UCAP machine for the Ambulance Department (Sole Source) Attachments: Requisition 1811334 Requisition 1811402 Requisition 1810897 Requisition 1811548 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the issuance of purchase requisition numbers: 1. 1811334 in the amount of $45,014.40 to Adapco, Inc. for the purchase of Deltagard for mosquito control (Sole Source); 2. 1811402 in the amount of $5,425.00 to City of Vicksburg Page 3 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 Applied Concepts, Inc. for two (2) Harley Davidson DSR radios for the Police Department (Sole Source); 3. 1810897 in the amount of $18,852.82 to Stryker Medical for a Power Pro Stryker stretcher for an ambulance located at the Fire Department (Sole Source); 4. 1811548 in the amount of $14,431.97 to Boundtree Medical, Inc. for a Cap standard EMS machine and UCAP machine for the Ambulance Department (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-1130 Approve request from Vicksburg Police Department for permission to declare the following vehicle as surplus and authorize donation to the Town of Utica: 1. 2010 Dodge Charger, CID 006574, Serial Number 2B3AA4CV5AH258027 Attachments: Police Surplus Vehicle On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the request from Vicksburg Police Department for permission to declare the following vehicle as surplus and authorize donation to the Town of Utica: 1. 2010 Dodge Charger, CID 006574, Serial Number 2B3AA4CV5AH258027. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-1136 Approve the following requests from Main Street: 1. Permission to place fall decorations on City sidewalks at various intersections throughout downtown taxing district 2. Purchase out of Promotional Category items hay, pumpkins, scarecrows, picket fencing, entertainment, and other incidentals from Downtown Taxing District Funds not to exceed $2,000.00 in the 09/18 fiscal year budget and $3,000.00 in the 10/19 fiscal year budget Attachments: Fall Decorations On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following requests from Main Street: 1. Permission to place fall decorations on City sidewalks at various intersections throughout downtown taxing district; 2. Purchase out of Promotional Category items hay, pumpkins, scarecrows, picket fencing, entertainment, and other incidentals from Downtown Taxing District Funds not to exceed $2,000.00 in the 09/18 fiscal year budget and $3,000.00 in the 10/19 fiscal year budget. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-18-1140 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 8 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates August 01, 2018 and August 15, 2018 in the amount of $43,104.66 Attachments: 911 Payment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 8 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates August 01, 2018 and August 15, 2018 in the amount of $43,104.66. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N.1 ID-18-1162 Approve the following request from The Word Church: 1. Permission to host a Back to School Youth Day along with The Triumphant Baptist Church on Sunday, August 26, 2018 from 9:00 a.m. - 2:00 p.m. 2. Block off Johnson Street and Oak Street/Rigby Street and Oak Street Attachments: Youth Day Event City of Vicksburg Page 4 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following request from The Word Church: 1. Permission to host a Back to School Youth Day along with The Triumphant Baptist Church on Sunday, August 26, 2018 from 9:00 a.m. - 2:00 p.m.; 2. Block off Johnson Street and Oak Street/Rigby Street and Oak Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-1141 Rescind Resolution from August 6, 2018 board meeting for a Special Assessment for Springridge Drive, PPIN 7708; owned by Elvin E. & Pamela D. McFerrin and Adopt Resolution to Establish Special Assessment for Springridge Drive, PPIN 7708; owned by State of Mississippi Attachments: Rescind Special Assessment Special Assessment 3 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to rescind the Resolution from August 6, 2018 board meeting for a Special Assessment for Springridge Drive, PPIN 7708; owned by Elvin E. and Pamela D. McFerrin and Adopt Resolution to Establish Special Assessment for Springridge Drive, PPIN 7708; owned by State of Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-18-1121 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning the following properties: 1. 20 Curry Street, PPIN 14255; owned by Victor Gilliam 2. 2019 Ford Street, PPIN 16307; owned by Evelisa Lee Northern Estate 3. 1820 Clay Street, PPIN 17820; owned by Thomas L. Smith 4. 1210 Crawford Street, PPIN 18943; owned by Strong Properties, LLC 5. 1401 Locust Street, PPIN 18933; owned by State of Mississippi 6. 523 Hall Road, PPIN 4253; owned by R. Ford, Jr. c/o Betty Robertson Attachments: Special Assessments Special Assessment 2 The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 20 Curry Street, PPIN 14255; owned by Victor Gilliam 2. 2019 Ford Street, PPIN 16307; owned by Evelisa Lee Northern Estate 3. 1820 Clay Street, PPIN 17820; owned by Thomas L. Smith 4. 1210 Crawford Street, PPIN 18943; owned by Strong Properties, LLC 5. 1401 Locust Street, PPIN 18933; owned by State of Mississippi 6. 523 Hall Road, PPIN 4253; owned by R. Ford, Jr. c/o Betty Robertson On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-18-1131 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 41 Roberts Street, PPIN 14333; owned by George Smith (cut grass/weeds; remove trash/debris) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing property to be a public menace to the public health, safety & welfare of the community and authorize the Director of City of Vicksburg Page 5 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 41 Roberts Street, PPIN 14333; owned by George Smith - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Policy Issues: R.1 ID-18-1165 Adopt Interim Supervisor Policy Attachments: Interim Supervisor Policy On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Interim Supervisor Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R.2 ID-18-1171 Adopt Hard Hat & Safety Boot Policy Attachments: Hard Hat Safety Boot Policy Meeting went into Recess On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Hard Hat and Safety Boot Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. On motion of Mayor Flaggs, and seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Recess the Board Meeting and Reconvene at 11:30 a.m. today. The motion was unanimously adopted by the following votes: Aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. On motion of Mayor Pro-Tem Monsour, Jr., and seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to Reconvene the Board Meeting. Those present at the Reconvened meeting Mayor Pro-Tem Monsour, Jr., Alderman Mayfield, City Attorney Nancy Thomas, City Clerk Walter W. Osborne, Jr., Deputy City Clerk Tasha W. Jordan. The motion was adopted unanimously by the following vote: Aye: Mayor Pro-Tem Monsour, Jr., Alderman Mayfield Budget Admendments: R. ID-18-1135 Adopt Budget Amendments On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to adopt Budget Amendments for August 24, 2018. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs A. ID-18-1114 Public Hearing: Downtown Taxing District On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to open the Public Hearing on the Downtown Taxing District. Voting aye: Mayor Pro-Tem Monsour, Jr., Alderman Mayfield. None voting nay, the motion was unanimously adopted. Today being the date set for hearing any objections to levying a special assessment on Commercial Real Property lying with the area described as follows: City of Vicksburg Page 6 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 Commence at a point where the centerline of Jackson Street intersects with the centerline of Cherry Street, said point being the Point of Beginning run south along the centerline of Cherry Street to the point of intersection with the centerline of China Street; from said point run east along the centerline of China Street to the point of intersection with the centerline of Adams Street; from said point run south along the centerline of Adams Street to the point of intersection with the south right of way line of South Street; from said point run west to a point which is the intersection of the south right of way line of South Street and the northwest corner of Lot 5 of Nathan Seymour Survey as recorded in the land records of Warren County in Deed Book Q at page 471; from said point run south along the west line of said Lot 5 to the southwest corner of said Lot 5 which point is on the north right of way of Harrison Street; from said point run south to a point which is the intersection of the south right of way line of Harrison Street and the west right of way line of Vick Street; from said point run south along the west right of way line of said Vick Street to a point, said point being the intersection of the west right of way of line of Vick Street and the north line of that property conveyed to Vicksburg Senior Associates L.P., as described in the land records of Warren County in Deed Book 1204 Page 533; from said point run across Vick Street, thence along the east right of way of said Vick Street, N 07 degrees 57 minutes 56 feet E, 16.34 minutes to an iron pin at the northwest corner of the City of Vicksburg parcel as recorded in Deed Book 266 at Page 575 of the aforesaid Land Records; thence leave the east right of way of Vick Street and run along the north line of the said City of Vicksburg parcel, the following courses and distances: S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence N 07 degrees 57 minutes 56 feet E, 3.00 minutes to an iron pin; thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; hence S 07 degrees 57 minutes 56 feet W, 40.00 minutes to an iron pin thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence S 07 degrees 57 minutes 56 feet W, 16.00 minutes to an iron pin at the northwest corner of Lot 15 of the W.L. Polk̓s Survey of the Emanuel Property (DB58/PG414); thence along the north line of Lots 15, 14, 13, 12, and 11 of said W.L. Polk̓s Survey of the Emanuel Property, S 82 degrees 02 minutes 04 feet E, 190.00 minutes to an iron pin on the north line of said Lot 11 which lies 10 minutes west of the northeast corner of said Lot 11; thence along a line that lies 10.00 minutes W of the east line of said Lot 11, S 07 degrees 57 minutes 56 feet W, 157.12 minutes to an iron pin on the north line of Vick Street which is not opened; thence along the north line of said Vick Street (not opened), S 56 degrees 22 minutes 04 feet E, 11.10 minutes to an iron pin at an angle point in the northeast line of said Vick Street (not opened); thence along the east line of said Vick Street (not opened), S 10 degrees 02 minutes 04 feet E, 123.92 minutes to an iron pin on the northeast line of the Railroad property as described in Deed Book Y at Page 41 of said Land Records; thence along the east line of said Railroad property N 25 degrees 22 minutes 04 feet W, 39.26 minutes to an iron pin at the northeast corner of said Railroad property; thence westerly along the north line of said Railroad property to the point of its intersection with the east right of way line of Cherry Street; from said point run in a westerly direction across Cherry Street to a point which is the intersection of the west right of way line of Cherry Street and the north line of said Railroad property; thence continuing westerly along the north right of way line of said Railroad property to a point which is the intersection of the east right of way of Monroe Street and the north line of said Railroad property; run thence westerly across Monroe Street to a point which is the intersection of the north line of said Railroad property and the west right of way line of Monroe Street; thence run northwesterly along the west right of way line of Monroe Street to a point which is the intersection of the west right of way line of Monroe Street and the south right of way line of an unopened portion of Bridge Street; thence west along said south right of way line of Bridge Street to a point which is the intersection of said south right of way line of Bridge Street and the east right of way line of Washington Street; thence westerly on a line which is the projection of the south right of way line of Bridge Street to its intersection with the west right of way line of Washington Street; thence northerly along the west right of way line of Washington Street to a point which is the intersection of the west right of way line of Washington Street and the south right of way line of Depot; then west along the south right of way line of Depot Street to a point which is the intersection of the south right of way line of Depot Street and the east right of way line of Depot Street; run then north across Pearl Street to a point which is the intersection of the north right of way line of Depot and the east right of way line of Pearl Street, run thence along the east right of way of Pearl Street to a point which is the intersection of the east right of way line of Pearl Street and the south right of way line of South Street; then run north along a City of Vicksburg Page 7 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 projection of the east right of way line of Pearl Street to a point which is the intersection of said projected line and the center line of the South Street right of way; from said point run west along an extension of the centerline of South Street to the point of intersection of the live thaiweg of the Yazoo River Diversion Canal; from said point run northerly along the live thaiweg of the Yazoo River Diversion Canal to the point of intersection of a westerly extension of the centerline of First East Street; from said point run east along the westerly extension of the centerline of First East Street to the point of intersection of the westerly extension of the centerline of First East Street with the centerline of Washington Street; from said point run east along the centerline of First East Street to the point of intersection with the centerline of Cherry Street; from said point run south along the centerline of Cherry. Street to the Point of Beginning. The City Clerk presented proof of publication of legal advertisement setting this date and time for public hearing. A copy of the proof was directed to be inserted in the transcript of the proceedings of the Board. The testimony was taken by Amy Key, Official Court Reporter, and is made a matter of record hereof as though fully set out herein. The City Clerk presented notice to tax payers by order of Resolution along with the return receipts for notifying property owners of the public hearing. Mayor Pro-Tem Monsour, Jr. turned the hearing over to Harry Sharp, of the Main Street Board of Directors. Mr. Sharp announced that every year we have to renew the taxing district about this time. If it pleases the Board, I will go through the little process that it all entails. Mr. Sharp presented the proposed Budget for the Main Street Program as follows: No one came in opposition to establishing the Special Assessment on Commercial Real Property in the Downtown Taxing District. Upon completion of the testimony, on motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor Pro-Tem and Alderman of the City of Vicksburg voted to close the hearing for the Downtown Taxing District. Mayor Pro-Tem Monsour, Jr. thanked Mr. Sharp for attending the meeting. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Routine Agenda: A. ID-18-1115 Receive Sealed Proposals for Request for Qualifications for: 1. Architectural Services for new construction for two (2) single family homes 2. Legal Services for a 31 year title opinion and/or title insurance and other legal matters for two (2) parcels of property On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Board proceeded to open Request for Qualification proposals submitted for Architectural Services, Legal Services in accordance with specifications and instructions for proposals on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. RFQ: ARCHITECTURAL SERVICES: KENNETH WAYNE COOK, AIA, 6600 Jeff Davis Road; Vicksburg, MS 39180 MACCARTY ARCHITECTS, P.A., 533 West Main Street; Tupelo, MS 38804 M3A CELELROY & ASSOCIATE, ARCHITECTURE, PPLC, 4880 McWillie Circle, Jackson, MS 39206 RFQ: LEGAL SERVICES: No Proposals Received On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to accept and refer the foregoing proposals to the Selection Committee for review and recommendation back to the Board for award. Authorize City Clerk to readvertise Proposals for Legal Services. The motion was adopted unanimously by the following vote: City of Vicksburg Page 8 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Resolutions: S. ID-18-1137 Adopt Resolution Authorizing the Preparation and Submittal of an Application to the Mississippi Office of Homeland Security, Under the FY2018 Homeland Security Grant Program (Blue Ink) Attachments: Resolution Homeland Security On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to adopt Resolution Authorizing the Preparation and Submittal of an Application to the Mississippi Office of Homeland Security, Under the FY2018 Homeland Security Grant Program (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Enactment No: RES 2016-320 T. ID-18-1138 Adopt Resolution Authorizing Preparation and Submittal of an Application to PetSmart Charities Under the Spay and Neuter Grant Program for 2019 (Blue Ink) Attachments: Resolution Petsmart Charities On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to adopt Resolution Authorizing Preparation and Submittal of an Application to PetSmart Charities Under the Spay and Neuter Grant Program for 2019 (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Enactment No: RES 2016-321 U. ID-18-1139 Authorize Mayor to execute Certification Designating Marcia Weaver to apply online on behalf of City of Vicksburg for the PetSmart Charities Spay and Neuter Grant Program for 2019 (Blue Ink) Attachments: Certification Petsmart Charities On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute Certification Designating Marcia Weaver to apply online on behalf of City of Vicksburg for the PetSmart Charities Spay and Neuter Grant Program for 2019 (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Contracts: V. ID-18-1132 Authorize Mayor to execute Grant Agreement with FAA to Rehabilitate Airport Storm Water Drainage System, Phase 1 at the Vicksburg Municipal Airport [AIP Project No. 3-28-0073-010-2018] Attachments: Grant Agreement Airport On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute Grant Agreement with FAA to Rehabilitate Airport Storm Water Drainage System, Phase 1 at the Vicksburg Municipal Airport [AIP Project No. 3-28-0073-010-2018]. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 9 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 Absent: 1- Mayor Flaggs V.1 ID-18-1164 Authorize Mayor to execute Consent to Vicksburg Warren County Chamber of Commerce Lease Agreement Attachments: Chamber Lease On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute Consent to Vicksburg Warren County Chamber of Commerce Lease Agreement. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs V.2 ID-18-1166 Authorize Mayor to execute contract with Hawes, Hill & Associates Attachments: Hawes Hill & Assoc. Contract On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute contract with Hawes, Hill & Associates. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs V.3 ID-18-1167 Authorize Mayor to execute Cost and Effectiveness Certificate to MDEQ Attachments: WPCRLF Certification On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute Cost and Effectiveness Certificate to MDEQ. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs V.4 ID-18-1170 Authorize Mayor to execute Agreement with Hootsuite, Inc. Attachments: Hootsuite Agreement On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute Agreement with Hootsuite, Inc. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs V.5 ID-18-1186 Authorize Mayor to execute Agreement with Unmanned Systems Group, LLC for drone training On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to authorize the Mayor Pro-Tem to execute Agreement with Unmanned Systems Group, LLC for drone training. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Docket of Claims: W. ID-18-1117 Approve Bank Letters: 1. Trustmark 2. BancorpSouth City of Vicksburg Page 10 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve Bank Letters: 1. Trustmark' 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs X. ID-18-1118 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax Tax Collection The City Sexton presented report of collections, account opening graves, etc. for the month of July 2018 as follows: Riles Funeral Home - $500.00; Fisher Funeral Home - $400.00; Glenwood Funeral Home - $375.00; Jefferson Funeral Home - $1,800.00; Lakeview Funeral Home - $500.00; C.J.Williams Funeral Services - $1,050.00; Miscellaneous - $450.00. The City Clerk presented the Privilege License Report for new businesses for the month of July 2018 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $170,530.96 for July 2018 The City Clerk presented the July 2018 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of July 2018 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of July 2018 Attachments: Supporting documentation following minutes: The City Clerk presented the April 2018 thru July 2018 Credit Card Report for Approval as follows: Mayor Flaggs - $2,035.13; Alderman Mayfield - $705.40; Alderman Monsour, Jr. - $1,210.41; City Clerk Travel - $3,523.95; Purchasing Department - $14,062.23. Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection, Credit Card. The motion was unanimously adopted by the attached vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Y. ID-18-1119 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 147294 through 147619; 1345 through 1352. City of Vicksburg Page 11 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Executive Session: Alderman Mayfield moved the Mayor Pro-Tem and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Mayor Pro-Tem Monsour, Jr. Voting aye, Mayor Pro-Tem Monsour, Jr., Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor Pro-Tem and Alderman discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Legal Department (1), New Hire in the Gas Plant (1), Fire Department (1), Police Department (3), Sewer Department (1); Pay Adjustment in the Fire Department (1), Police Department (5); Promotion in the Police Department (1); Resignation in the Parks and Recreation Maintenance Department (1), Resignation in the Main Street Department (1), Resignation in the Mayor's Office (1); Retro Pay Adjustment in the Police Department (1); Reimbursement in the Police Department (1); Suspension in the Fire Department (1), Police Department (1), Gas Plant (4); Military Leave in the Human Resource Department (1). The motion was seconded by Mayor Pro-Tem Monsour, Jr., and upon vote being taken, the following voting aye: Mayor Pro-Tem Monsour, Jr., Alderman Mayfield. The motion was adopted unanimously. The Mayor Pro-Tem and Alderman announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Legal Department (1), New Hire in the Gas Plant (1), Fire Department (1), Police Department (3), Sewer Department (1); Pay Adjustment in the Fire Department (1), Police Department (5); Promotion in the Police Department (1); Resignation in the Parks and Recreation Maintenance Department (1), Resignation in the Main Street Department (1), Resignation in the Mayor's Office (1); Retro Pay Adjustment in the Police Department (1); Reimbursement in the Police Department (1); Suspension in the Fire Department (1), Police Department (1), Gas Plant (4); Military Leave in the Human Resource Department (1). The Mayor Pro-Tem and Alderman are now in executive session. Those present at the executive session were Mayor Pro-Tem Monsour, Jr., Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Personnel Matters: A. ID-18-1146 Longevity Pay - Legal Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve Longevity Pay for Prosecutor/Associate City Attorney from $94,244.80 annnually to $94,598.40 annually in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs B. ID-18-1147 New Hire - Gas Plant (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve New Hire Gas Locator at $9.00 per hour in the Gas Plant. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs City of Vicksburg Page 12 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 C. ID-18-1148 New Hire - Fire Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve New Hire for Firefighter III (Lateral Transfer from Clinton Fire Department ) at $10.27 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs D. ID-18-1149 New Hires - Police Department (3) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve the New Hires for Police Officer at $15.47 per hour, Police Officer at $16.69 per hour, Police Officer at $16.50 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs E. ID-18-1150 New Hire - Sewer Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve New Hire for Equipment Operator at $13.00 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs F. ID-18-1151 Pay Adjustment - Fire Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve Pay Adjustment for Captain I at $13.79 per hour to Captain IV at $14.67 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs G. ID-18-1152 Pay Adjustments - Police Department (5) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve Pay Adjustments for Police Officer from $14.90 per hour to $15.10 per hour, Crime Prevention Specialist from $11.93 per hour to $13.08 per hour (Bachelor's Degree 2008), Patrol Officer at $17.32 per hour to Patrol Officer-FTO at $18.07 per hour, Patrol Officer at $16.48 per hour to Patrol Officer-FTO at $17.23 per hour, Sergeant at $19.87 per hour to Domestic Violence at $20.87 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs H. ID-18-1153 Promotion - Police Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve the Promotion from Patrol Officer at $15.55 per hour to Sergeant at $19.45 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs I. ID-18-1154 Resignation - Parks and Recreation Maintenance (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to accept Resignation from Laborer City of Vicksburg Page 13 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 in the Parks and Recreation Maintenance, effective August 28, 2018. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs J. ID-18-1155 Resignation - Main Street (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to accept the Resignation from the Assistant Director in the Main Street Department, effective August 30, 2018. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs J.1 ID-18-1163 Resignation - Mayor's Office (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to accept the Resignation from the Administrative Assistant in the Mayor's Office, effective August 24, 2018. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs K. ID-18-1156 Retro Pay Adjustment - Police Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve Retro Pay Adjustment for Police Officer in the Police Department. Employee is entitled to retro pay for 156 hours worked from July 21, 2018 to August 14, 2018 at .20 cents per hour. The retro pay is calculated as follows: 156 x .20= $31.20 due to employee. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs L. ID-18-1157 Reimbursement - Police Department (1) This Agenda Item has been continued. M. ID-18-1158 Suspension - Fire Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve Suspension for Firefighter/Ambulance III for eight (8) hours without pay in the Fire Department. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 "Absent without leave, this is the seconded offense. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs N. ID-18-1159 Suspension - Police Department (1) This Agenda Item has been continued. O. ID-18-1160 Suspensions - Gas Plant (4) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve the Suspensions for Three Laborers for two (2) days, all for violating the City's attendance policy 7.1 C,I,II , One Laborer for one (1) day, for three (3) unexcused absences in the Gas Plant. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs P. ID-18-1161 Military Leave - Human Resources (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., City of Vicksburg Page 14 Printed on 10/8/2018 Board of Mayor and Aldermen Minutes - Final August 24, 2018 the Mayor Pro-Tem and Alderman voted to approve Military Leave of Absence (without pay) for the Director in the Human Resources Department. Military Duty from September 12, 2018 through September 11, 2021.The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Q. ID-18-1305 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Adjournment On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, September 04, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR PRO-TEM ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs City of Vicksburg Page 15 Printed on 10/8/2018