Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, September 10, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Authorize City Clerk to Advertise for City of Vicksburg, Blight Elimination Program-Demolition, Disposal and Clean-up of Four (4) Residential Structures (ID-18-1254) Authorize City Clerk to Advertise for City of Vicksburg, Blight Elimination Program-Demolition, Disposal and Clean-up of One (1) Residential Structure (ID-18-1255) REMOVE: Authorize Mayor to Execute Administrative Services Agreement with United Health/UMR (ID-18-1252) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-18-1234 Employee Anniversaries: 1. 25 years of service: Virginia Hynum - Public Works Mayor Flaggs recognized Virginia Hynum in the Public Works Department; with twenty-five (25) years of service. The Mayor and Aldermen congratulated Virginia Hynum for her years of service with the City of Vicksburg. Minutes: A. ID-18-1246 Adopt Board Meeting Minutes for: 1. August 06, 2018 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for: 1. August 06, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-18-1224 Receive Sealed Proposals for Request for Qualifications for: 1. Asbestos and Lead Based Paint Abatement 2. Asbestos and Lead Based Paint Testing City of Vicksburg Page 1 Printed on 10/25/2018 Board of Mayor and Aldermen Minutes - Final September 10, 2018 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Board proceeded to open qualifications submitted for furnishing Asbestos and Lead Based Paint Abatement; Asbestos and Lead Based Paint Testing in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. ASBESTOS AND LEAD BASED PAINT ABATEMENT: ADVANCES ENVIRONMENTAL CONSULTANTS, INC., P.O. Box 16847; Jackson, MS 39236 ENVIRONMENTAL MANAGEMENT, 117 Richardson Drive; Jackson, MS 39209 ASBESTOS AND LEAD BASED PAINT TESTING: ADVANCES ENVIRONMENTAL CONSULTANTS, INC., P.O. Box 16847; Jackson, MS 39236 ENVIRONMENTAL MANAGEMENT, 117 Richardson Drive; Jackson, MS 39209 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. Qualifications on both projects submitted by Environmental Management of Jackson, MS were submitted after the receiving deadline. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-1251 Reject Sealed bids for Blight Elimination Program - Demolition, Disposal and Clean Up of three (3) residential structures and authorize re-advertisement Attachments: BEP Bid On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to reject Sealed Bid from Fred Clark Construction of Vicksburg, MS for the Blight Elimination Program - Demolition, Disposal and Clean Up of three (3) residential structures and authorize the City Clerk to re-advertise the same. Bid exceeded project budgeted amount. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B.2 ID-18-1254 Authorize City Clerk to Advertise for City of Vicksburg, Blight Elimination Program - Demolition Disposal and Clean-up of Four (4) Structures On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to Advertise for City of Vicksburg, Blight Elimination Program - Demolition, Disposal and Clean-up of Four (4) Residential Structures. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B.3 ID-18-1255 Authorize City Clerk to Advertise for City of Vicksburg, Blight Elimination Program - Demolition Disposal and Clean-up of One (1) Structure On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to Advertise for City of Vicksburg, Blight Elimination Program - Demolition, Disposal and Clean-up of One (1) Residential Structure. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-1250 Accept recommendation for negotiation with Denali Water Solutions, LLC., accordance with their response of their request for proposal for Biosolid Disposal Attachments: Proposal Biosolid Disposal On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the recommendation for negotiation with Denali Water Solutions, LLC., in accordance with their response of their request for proposal for Biosolid Disposal. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 2 Printed on 10/25/2018 Board of Mayor and Aldermen Minutes - Final September 10, 2018 D. ID-18-1223 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of September, 2018 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. E. ID-18-1226 Approve request from Main Street for permission to spend no more than $2,000.00 of Downtown Taxing District Funds for advertising items needed for "Shopping in a World of Pure Imagination" Event Attachments: Main Street On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Main Street for permission to spend no more than $2,000.00 of Downtown Taxing District Funds for advertising items needed for "Shopping in a World of Pure Imagination" Event. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-1233 Approve request for sponsorship in the amount of $1,000.00 from Alcorn State University Alumnae Golden Girls for their 50th Anniversary Reunion, The Legacy Weekend pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: ASU Golden Girls Sponsorship Mayor Flaggs stated that purchasing an advertisement from Alcorn State University Alumnae Golden Girls will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University Alumnae Golden Girls for their 50th Anniversary Reunion, The Legacy Weekend in the amount of $1,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-1248 Approve Invoice No. 92907 in the amount of $475.00 from The Vicksburg Post for advertisement in the 2018 Playmakers Football Magazine pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Vicksburg Post Advertisement Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post 2018 Playmakers Football Magazine in the amount of $475.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: H. ID-18-1231 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Budget Amendments for September 10, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 10/25/2018 Board of Mayor and Aldermen Minutes - Final September 10, 2018 Resolutions: I. ID-18-1225 Adopt Resolution to Establish Downtown Taxing District Attachments: Resolution - Downtown Taxing District On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Establish Downtown Taxing District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-323 Contracts: J. ID-18-1228 Authorize Mayor to execute Project Development Agreement with PATH Company, LLC Attachments: PATH Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Project Development Agreement with PATH Company, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-1232 Authorize Mayor to Execute Contract with M and M Services, Inc. for Asbestos Abatement and Demolition of Kuhn Memorial Hospital and Issue Notice to Proceed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with M and M Services, Inc. for Asbestos Abatement and Demolition of Kuhn Memorial Hospital and Issue Notice to Proceed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-1247 Ratify Mayor's execution of Memorandum of Understanding between The American Legion, Allein Post #3 and the City of Vicksburg, Mississippi Attachments: Agreement - American Legion On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Mayor's execution of Memorandum of Understanding between The American Legion, Allein Post #3 and the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-1252 Authorize Mayor to execute Administrative Services Agreement with United Health/UMR This Agenda Item was removed. Docket of Claims: N. ID-18-1227 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 147620 through 147917. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting City of Vicksburg Page 4 Printed on 10/25/2018 Board of Mayor and Aldermen Minutes - Final September 10, 2018 to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for New Hires in the Fire Department (3), Public Works (4); Promotions in the Public Works Department (3); Pay Adjustments in the Parks and Recreation Department (2), Police Department (5); Resignation in the Safety Department (1); Retro Pay Adjustment in the Police Department (1); Discussion Matter in the Human Resources - Permission to Post for Safety Director Department (1); Main Street - Permission to Post for Assistant Director (1), Public Works - Permission to Post for Concrete Finisher (1); Termination in the Parks and Recreation Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Fire Department (3), Public Works (4); Promotions in the Public Works Department (3); Pay Adjustments in the Parks and Recreation Department (2), Police Department (5); Resignation in the Safety Department (1); Retro Pay Adjustment in the Police Department (1); Discussion Matter in the Human Resources - Permission to Post for Safety Director Department (1); Main Street - Permission to Post for Assistant Director (1), Public Works - Permission to Post for Concrete Finisher (1); Termination in the Parks and Recreation Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Walterine Langford - Associate City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-1235 New Hires - Fire Department (3) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hires for Three (3) Firefighters I at $9.25 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-1236 New Hires - Public Works (4) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hires for Equipment Operator at $13.00 per hour ($1.00 pay increase per hour upon acquiring CDL within six (6) months), Laborer at $8.25 per hour, Equipment Operator at $15.00 per hour ($1.00 pay increase per hour upon acquiring CDL within six (6) months), Laborer at $8.25 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-1237 Promotions - Public Works (3) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Promotions for Concrete Finisher at $10.49 per hour to Concrete Foreman at $13.00 per hour (Street Department), Foreman at $12.73 per hour to Assistant Supervisor at $16.00 per hour (Water Maintenance Department), Foreman at $9.77 per hour to Cathodic Protection Foreman at $12.00 per hour in the Public Works Division. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-1238 Pay Adjustments - Parks and Recreation (2) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustments for Lifeguard at $8.00 per hour to WSI/Lifeguard at $8.25 per hour, Lifeguard at $7.75 per hour to WSI/Lifeguard at $8.00 per hour in the Parks and Recreation Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 10/25/2018 Board of Mayor and Aldermen Minutes - Final September 10, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-1239 Pay Adjustments - Police Department (5) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustments for Narcotics/NET from $17.00 per hour to $17.20 per hour, Lieutenant / Property and Evidence at $25.42 per hour to $25.62 per hour, Investigator at $17.97 per hour to $18.17 per hour, Police from $14.90 per hour to $15.10 per hour, Patrol Officer at $15.78 per hour to $15.98 per hour in the Police Department (5). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-1241 Resignation - Safety Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept the Resignation from the Director in the Safety Department, effective September 18, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-1240 Retro Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Retro Pay Adjustment for Police Officer in the Police Department. Officer is entitled to retroactive pay for six (6) hours of overtime at the rate of $.30 for a total of $2.07 to be paid. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-1242 Discussion Matter - Human Resources - Permission to post for Safety Director (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen held a Discussion and voted to approve the Request to Post for Safety Director in the Human Resource Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-1243 Discussion Matter - Main Street - Permission to Post for Assistant Director (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen held a Discussion and voted to approve the Request to Post for Assistant Director in the Main Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-1249 Discussion Matter - Public Works - Permission to post for Concrete Finisher (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen held a Discussion and voted to approve the Request to Post for Concrete Finisher in the Public Works Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-1244 Termination - Parks and Recreation (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination for Tennis Helper in the Parks and Recreation Department, effective August 23, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-1401 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items City of Vicksburg Page 6 Printed on 10/25/2018 Board of Mayor and Aldermen Minutes - Final September 10, 2018 Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 9 o’clock a.m., Friday, September 14, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 10/25/2018