Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, December 17, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by Mayor George Flaggs, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Attorney Deborah A. Nickson, Deputy Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Authorize Mayor to sign Promissory Note for Blight Elimination Program (BEP) for 2501 & 2503 Franklin Street (ID-18-1705) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-18-1701 Recognition: Senior Center Chess Champion for 2018 Jennifer Harper came before the Board and recognized Kevin Scanlon as the Senior Center Chess Champion for 2018. The Mayor and Aldermen thanked Mr. Scanlon on his success as the Senior Center Chess Champion. Public Hearing: A. ID-18-1694 Appeal Hearing: David Hughes regarding 1201 Clay Street Attachments: Hughes Appeal On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to open the Appeal Hearing for David Hughes regarding 1201 Clay Street. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Alderman Mayfield, and Alderman Monsour, Jr. Today being the date set for hearing the appeal of David Hughes from the decision of the Zoning Board of Appeals rendered in meeting held on August 14, 2018, denying request to demolish the building located at 1201 Clay Street, Vicksburg, Mississippi, due to safety issues. The testimony was taken by Amy Key, bonded reporter, and is made a matter of record hereof as thoughtfully set out herein. The minutes of the Zoning Board meeting are made a matter of record hereof as thoughtfully set out herein. David Hughes presented his case to the City as follows: See attached transcript Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and City of Vicksburg Page 1 Printed on 1/23/2019 Board of Mayor and Aldermen Minutes - Final December 17, 2018 Aldermen voted to grant David Hughes a sixty (60) day extension located at 1201 Clay Street. The conditions upon which this variance is granted are: 1. You must show progress; 2. You must make improvements; 3. or sell the property after which time, the request for demolition will continue. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to close the Appeal Hearing for David Hughes regarding property located at 1201 Clay Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-18-1700 Accept recommendation of Allen & Hoshall to award bid and contract for Automatic Bar Screen for Wastewater Treatment Plant to Greenbriar Digging Service LP in the amount of $227,800.00 Attachments: Bid Award Bar Screen On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the recommendation of Allen & Hoshall to award bid and contract for Automatic Bar Screen for Wastewater Treatment Plant to Greenbriar Digging Service LP in the amount of $227,800.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-1695 Approve request for Sponsorship in the amount of $10,000.00 from The YMCA for the 95 Reasons for 95 More Capital Campaign pursuant to Section 21-19-67 of the Mississippi Code Attachments: YMCA Sponsorship On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request for Sponsorship in the amount of $10,000.00 from The YMCA for the 95 Reasons for 95 More Capital Campaign pursuant to Section 21-19-67 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B.1 ID-18-1715 Approve request for sponsorship in the amount of $2,000.00 from Alcorn State University Athletics Department pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request for sponsorship in the amount of $2,000.00 from Alcorn State University Athletics Department pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-1696 Approve request from Vicksburg Warren County E-911 Commission to change Cecile Lane to Celine Lane because of a misspelling Attachments: Address Change On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request from Vicksburg Warren County E-911 Commission to change Cecile Lane to Celine Lane because of a misspelling. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-1697 Approve request from Ann Grimshel, Purchasing Director: 1. Permission to enter a float in the Mardi Gras Parade 2. Expend funds in the amount of $2,000.00 from Administration Budget to purchase promotional items Attachments: Mardi Gras City of Vicksburg Page 2 Printed on 1/23/2019 Board of Mayor and Aldermen Minutes - Final December 17, 2018 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Ann Grimshel, Purchasing Director: 1. Permission to enter a float in the Mardi Gras Parade, 2. Expend funds in the amount of $2,000.00 from Administration Budget to purchase promotional items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-1698 Acknowledge approval of tarriff pages for 2018-UN-192 - (Notice of Intent of Vicksburg, MS to Increase Rates of Water Service in its Certificated Area in Warren County, MS) Attachments: Water Rate Increase Tariff On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to acknowledge approval of tariff pages for 2018-UN-192 - (Notice of Intent of Vicksburg, MS to Increase Rates of Water Service in its Certificated Area in Warren County, MS). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-1705 Authorize Mayor to sign Promissory Note for Blight Elimination Program (BEP) for 2505 Franklin Street Attachments: promissory note On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Mayor to sign Promissory Note for Blight Elimination Program (BEP) for 2505, 2501 & 2503 Franklin Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-1706 Authorize Mayor to execute letter to Stan Neese of UMR to amend previous letter and will have dual agents, Peter Mims and Michele Bell to represent the City of Vicksburg 50/50 Attachments: Stan Neese UMR On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Mayor to execute letter to Stan Neese of UMR to amend previous letter and will have dual agents, Peter Mims and Michele Bell to represent the City of Vicksburg 50/50. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-1703 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1003 Jackson Street, PPIN 018595; owned by David F. Hughes c/o David Hughes (remove inoperable/unlicensed vehicle) 1517 Grove Street, PPIN 017608; owned by Carolyn C. Mason (cut grass/weeds, remove trash and debris) 1501 Clay Street, PPIN 017670; owned by Trejo Demetria c/o Melvin Redmond, Jr. (cut grass/weeds, remove trash and debris) 1507 Clay Street, PPIN 017671; owned by Melvin Redmond (cut grass/weeds, remove trash and debris) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety and welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1003 Jackson Street, PPIN 018595; owned by David F. Hughes c/o David Hughes - City of Vicksburg Page 3 Printed on 1/23/2019 Board of Mayor and Aldermen Minutes - Final December 17, 2018 Granted seven (7) day extension, if not, City will remove The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: I. ID-18-1702 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for December 17, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Contracts: J. ID-18-1699 Rescind Contract for Services with TeAndrea Rowell (December 10, 2018) for 2018-2019 After School Tutorial Program and Authorize Mayor to execute contract with Chandra Willis Attachments: Contract Willis On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to rescind Contract for Services with TeAndrea Rowell (December 10, 2018) for 2018-2019 After School Tutorial Program and Authorize Mayor to execute contract with Chandra Willis. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-1704 Authorize Mayor to execute Contract for Services with Felecia Peters Attachments: Contract Peters On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute Contract for Services with Felecia Peters. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for New Hires in the Police Department (2); New Hire in the Traffic Department (1); Intra-Department Promotions in the Vehicle Maintenance Department (2); Retirement in the Accounting Department (1); Retro Pay Adjustment in the Sewer Department (1); Suspensions in the Sewer Department (2); Termination in the Right of Way Department (1); Termination in the Sewer Department (1). The motion was seconded by Alderman Mayfield and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Police Department (2); New Hire in the Traffic Department (1); Intra-Department Promotions in the Vehicle Maintenance Department (2); Retirement in the Accounting Department (1); Retro Pay Adjustment in the Sewer Department (1); Suspensions in the Sewer Department (2); Termination in the Right of Way Department (1); Termination in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Deborah A. Nickson - Deputy Clerk, Sam Andrews - Mayor’s Administrative Assistant, Felicia Peters - Mayor’s Interim Administrative Assistant, Leroy Thomas - North Ward City of Vicksburg Page 4 Printed on 1/23/2019 Board of Mayor and Aldermen Minutes - Final December 17, 2018 Alderman’s Administrative Assistant, Sammie Pruitt - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-1707 New Hires - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for Part-Time Police Officer at $25.00 per hour and Booking Officer at $9.50 per hour, both effective December 19, 2018, in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-1708 New Hire - Traffic Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Traffic Maintenance Specialist at $11.75 per hour in the Traffic Department, effective December 20, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-1709 Intra-Department Promotions - Vehicle Maintenance (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Intra-Department Promotions from Vehicle Maintenance Mechanic I at $16.21 per hour to Vehicle Maintenance Director at $23.08 per hour and Vehicle Maintenance Mechanic II at $14.82 per hour to Vehicle Maintenance Specialist I at $15.63 per hour, effective December 19, 2018, in the Vehicle Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-1710 Retirement - Accounting (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retirement in the Accounting Department, effective December 31, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-1711 Suspensions - Sewer Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of a Laborer for two (2) days in the Sewer Department, effective December 17, 2018. Employee violated the COV Attendance Policy and Personnel Rules and Regulations 4(i), (p) and (z) for unexcused absences. The Suspension of another employee was excused due to employee providing proof that he did contact his supervisor in a timely manner. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-1712 Termination - Right of Way (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to deny the Termination of an employee in the Right of Way Department. Employee provided proof of a medical report. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-1713 Termination - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to deny the Termination of an employee in the Sewer Department. Employee provided proof of notification. The motion was adopted unanimously by the following vote: H. ID-18-1714 Retro Pay Adjustment - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the City of Vicksburg Page 5 Printed on 1/23/2019 Board of Mayor and Aldermen Minutes - Final December 17, 2018 Mayor and Aldermen voted to approve Retro Pay Adjustment for an Operator from $8.25 per hour to $15.00 per hour in the Sewer Department. Employee was hired as an Operator at $8.25 per hour but should have been paid $15.00 per hour due to him having a CDL Class A license. Employee is entitled to retro pay for holiday hours worked at 6.75 = $108.00 and 63 regular hours at 6.75 = $425.25 totaling $533.25. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, December 21, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 1/23/2019