Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, December 21, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Trollars Moore Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Minutes: A. ID-18-1740 Adopt Board Meeting Minutes for the following: 1. November 19, 2018 2. November 21, 2018 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Board Meeting Minutes for the following: 1. November 19, 2018, 2. November 21, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-18-1721 Receive Sealed Bid for Request for Qualifications for: Vicksburg USA Multi Modal Port Development Due Diligence On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to received Sealed Bid for Request for Qualifications for: Vicksburg USA Multi Modal Port Development Due Diligence. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-1720 Authorize City Clerk to Advertise Sherman Avenue NRCS Project On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize City Clerk to Advertise Sherman Avenue NRCS Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-1722 Approve Additions to Employee Driving List: 1. Victor Jordan - Police Department 2. Dewayne Sims - Police Department 3. John Owens - Traffic Department Attachments: dl check On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor City of Vicksburg Page 1 Printed on 1/25/2019 Board of Mayor and Aldermen Minutes - Final December 21, 2018 and Aldermen voted to approve Additions to Employee Driving List: 1. Victor Jordan - Police Department, 2. Dewayne Sims - Police Department, 3. John Owens - Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-1723 Adopt charter amendment approved by the Governor and Attorney General pursuant to Mississippi Code Annotated Section 21-17-9 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the charter amendment approved by the Governor and Attorney General pursuant to Mississippi Code Annotated Section 21-17-9. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-1724 Authorize issuance of requisition number 1902905 in the amount of $10,295.00 to Randolph Rose Collection to purchase a statue for the Farmers Market [Sole Source] On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize issuance of requisition number 1902905 in the amount of $10,295.00 to Randolph Rose Collection to purchase a statue for the Farmers Market [Sole Source]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-1719 Approve request for sponsorship in the amount of $500.00 from Trinity Temple Baptist Church for 3rd Annual Valentine Gala at the Vicksburg City Auditorium pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Trinity Baptist Church On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request for sponsorship in the amount of $500.00 from Trinity Temple Baptist Church for 3rd Annual Valentine Gala at the Vicksburg City Auditorium pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-1726 Approve request for advertisement in the amount of $1,000.00 from Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity for the 30th Annual Martin Luther King Scholarship Breakfast pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Alpha Phi Alpha Frat On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request for advertisement in the amount of $1,000.00 from Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity for the 30th Annual Martin Luther King Scholarship Breakfast pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-1727 Authorize PPM to submit an application for a new EPA City Wide Environmental Assessment Grant On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize PPM to submit an application for a new EPA City Wide Environmental Assessment Grant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-1731 Authorize Mayor to execute BEP Letter of Attestation Mississippi Home Corporation: 1. 2501 Franklin Street 2. 2503 Franklin Street City of Vicksburg Page 2 Printed on 1/25/2019 Board of Mayor and Aldermen Minutes - Final December 21, 2018 3. 2505 Franklin Street Attachments: BEP Letters of Attestation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Mayor to execute BEP Letter of Attestation Mississippi Home Corporation: 1. 2501 Franklin Street, 2. 2503 Franklin Street, 3. 2505 Franklin Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: J. ID-18-1733 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Budget Amendments for December 21, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: K. ID-18-1741 Adopt Revised Resolution Granting Conditional Approval for Tax Abatement for 1111 Crawford Street (PPIN 18910) Attachments: Revised Resolution Crawford St On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Revised Resolution Granting Conditional Approval for Tax Abatement for 1111 Crawford Street (PPIN 18910). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-1743 Adopt Resolution in Support of Medical Clinic Attachments: Resolution - Medical Clinic On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution in Support of Medical Clinic. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Contracts: M. ID-18-1730 Terminate Contract with Jim Sherman as of December 30, 2018, and Authorize Mayor to execute Contract for Services with Thomas Stallings Attachments: Thomas Stallings contract On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Terminate Contract with Jim Sherman as of December 30, 2018, and Authorize Mayor to execute Contract for Services with Thomas Stallings. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-18-1734 Ratify Mayor's execution of SouthernScripts Pharmacy Benefit Management Final Group Plan Setup (GPS) and between the City of Vicksburg Attachments: SouthernScripts On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify Mayor's execution of SouthernScripts Pharmacy Benefit Management Final Group Plan Setup (GPS) and between the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-1735 Authorize Mayor to execute Agreement with SouthernScripts for City of Vicksburg Page 3 Printed on 1/25/2019 Board of Mayor and Aldermen Minutes - Final December 21, 2018 Pharmacy Products and Services Attachments: SouthernScripts Pharmacy Products On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Mayor to execute Agreement with SouthernScripts for Pharmacy Products and Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: P. ID-18-1718 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Bank Letters On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark, 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-18-1725 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: Privilege License Report City Sexton Report Mayor and Treasure The City Sexton presented report of collections, account opening graves etc. for the month of November 2018 as follows: Dillon Funeral Home - $375.00; Fisher Funeral Home - $200.00; Glenwood Funeral Home - $200.00; W.H. Jefferson Funeral Home - $2,400.00; Lakeview Funeral Home - $1,825.00; Riles Funeral Home - $450.00; C.J. Williams Funeral Home - $200.00; Misc. - $75.00. The City Clerk presented the Privilege License Report for new businesses for the month of November 2018. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $172,531.18 for November 2018. The City Clerk presented the November 2018 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of Tax Collections for City taxes from the Warren County Collector for the month of November 2018. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of November 2018. Attachments: Supporting documentation following minutes: The City Clerk presented the November 2018 Credit Card Report for Approval as follows: Mayor Flaggs - $5,726.20; Alderman Mayfield - $198.18; Alderman Monsour, Jr. - $4,311.15; City Clerk - $4,754.88; Purchasing Department - $1,037.27 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Delinquent Tax City of Vicksburg Page 4 Printed on 1/25/2019 Board of Mayor and Aldermen Minutes - Final December 21, 2018 Collection, Credit Card, Tax Collection. The motion was unanimously adopted by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. R. ID-18-1744 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1407 through 1408 and 149875 through 150255. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity in the Police Department (4), Resignation in Court Services (1), Request for Waiver in Court Services (1), Termination in the Right of Way Department (1). The motion was seconded by Alderman Monsour, Jr., upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity in the Police Department (4), Resignation in Court Services (1), Request for Waiver in Court Services (1), Termination in the Right of Way Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Eric Jerscheid - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-1736 Longevity Pay - Police Department (4) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Patrol Officer from $16.17 per hour to $16.37 per hour. Officer is entitled to an additional .20 per hour for eight (8) years of service. Traffic Officer from $16.31 per hour to $16.51 per hour. Officer is entitled to an additional .20 per hour for eight (8) years of service. Police Officer from $15.55 per hour to $15.75 per hour. Officer is entitled to an additional .20 per hour for five (5) years of service. Investigator from $15.58 per hour to $15.78 per hour. Employee is entitled to an additional .20 per hour for five (5) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-1737 Resignation - Court Services (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Resignation of a Deputy Court Clerk in City of Vicksburg Page 5 Printed on 1/25/2019 Board of Mayor and Aldermen Minutes - Final December 21, 2018 Court Services, effective January 2, 2019. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-1738 Request for Waiver - Court Services (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request for Waiver of probationary benefits of a Municipal Judge Court Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-1739 Termination - ROW Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination of an Equipment Operator in the Right of Way Department, effective December 19, 2018. Employee violated the City of Vicksburg Arrest Policy. He was arrested for a 1st defense DUI on or around December 9, 2018. The matter was discovered by the Human Resource Department on December 19, 2018. Employee was notified via letter of suspension pending termination without pay on December 19, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. ID-19-0088 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10' o'clock a.m. Wednesday, January 2, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 1/25/2019