Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Thursday, January 10, 2019 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by City Clerk Walter Osborne, Jr. 2. Roll Call Also Present: Julie Decker, City Prosector Walter Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda REMOVE: Executive Session: Personnel Matters: Item D - Intra Departmental Promotion - Court Services (ID-19-0052) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-19-0035 Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of January 2019 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-19-0044 Authorize City Clerk to advertise Request for Statement of Qualifications for Engineering Services for the Removal and Re-Installation of the Fairground Street Bridge Attachments: RFQ FOR ENGINEERING SERVICES On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize City Clerk to advertise Request for Statement of Qualifications for Engineering Services for the Removal and Re-Installation of the Fairground Street Bridge. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0055 Authorize City Clerk to advertise Sealed Proposals for: 1. Continuing Sewer Assessment Program - Year Four Attachments: CSAP Year 4 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize City Clerk to advertise Sealed Proposals for: 1. Continuing Sewer Assessment Program - Year Four. The motion was adopted unanimously by the following vote: City of Vicksburg Page 1 Printed on 2/8/2019 Board of Mayor and Aldermen Minutes - Final January 10, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0036 Approve request for sponsorship in the amount of $475.00 from 92.7 The Touch for Black History Month pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Black History Sponsorship On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request for sponsorship in the amount of $475.00 from 92.7 The Touch for Black History Month pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0037 Approve request for sponsorship in the amount of $450.00 from River 101.3, K Hits 104.5 and 92.7 The Touch for the 10th Annual Chili for Children Cook-Off pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Chili for Children Sponsorship On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request for sponsorship in the amount of $450.00 from River 101.3, K Hits 104.5 and 92.7 The Touch for the 10th Annual Chili for Children Cook-Off pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0038 Authorize the Board of Mayor and Aldermen of the City of Vicksburg to execute Declaration of Emergency for Cutting and Capping Off of Broken 12" Water Line Attachments: Emergency Declaration On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to execute Declaration of Emergency for Cutting and Capping Off of Broken 12" Water Line. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0039 Approve request from H.I.V. Services, Inc. for allocation of matching funds in the amount of $26,000.00 in accordance with Section 21-19-3 of the Mississippi Code Attachments: HIV Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request from H.I.V. Services, Inc. for allocation of matching funds in the amount of $26,000.00 in accordance with Section 21-9-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0045 Approve application from Rev. Dr. Martin Luther King, Jr. Memorial Day Committee; First Mississippi Chapter of Blacks in Government; and the Vicksburg Branch NAACP for complimentary use of City Auditorium on Monday, January 21, 2019 from 6:00 p.m. to 8:00 p.m. for the 33rd annual birthday and memorial celebration Attachments: Auditorium Comp Use On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve application from Rev. Dr. Martin Luther King, Jr. Memorial Day Committee; First Mississippi Chapter of Blacks in Government; and the Vicksburg Branch NAACP for complimentary use of City Auditorium on Monday, January 21, 2019 from 6:00 p.m. to 8:00 p.m. for the 33rd annual birthday and memorial celebration . The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 2/8/2019 Board of Mayor and Aldermen Minutes - Final January 10, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0047 Approve additions to Employee Driving List: 1. Jerrold Hayes, Gary Cooper - Police Department 2. Tiana Roby - Gas Department Attachments: License Check On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve additions to Employee Driving List: 1. Jerrold Hayes, Gary Cooper - Police Department; 2. Tiana Roby - Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Contracts: J. ID-19-0040 Authorize Mayor to execute Advertising Contract in the amount of $4,920.00 from Bluffs and Bayous Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code: 1. First 6 months 1/3 page ad in the amount of $2,460.00 2. Remaining 6 months 1/3 page ad in the amount of $2,460.00 Attachments: Bluffs&Bayous Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute Advertising Contract in the amount of $4,920.00 from Bluffs and Bayous Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code: 1. First 6 months 1/3 page ad in the amount of $2,460.00; 2. Remaining 6 months 1/3 page ad in the amount of $2,460.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-19-0043 Approve the following with Hemphill Construction Company, Inc. for I-20 Frontage Road Utilities Relocation: 1. Application for Payment No. 6 in the amount of $211,321.58 2. Execute Change Order No. 3 3. Application for Payment No. 7 Final in the amount of $1,738.43 4. Accept Close-Out Documents (Affidavit of Release of Liens, Contractor's Conditional Release of Waiver of Liens, and Consent of Surety to Final Payment) 5. Request to return Power of Attorney and Certificate of Deposit in lieu of retainage totaling $40,000.00 Attachments: Utility Relocation CO#3 Pymt #6 Utility Relocation #7 Final On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following with Hemphill Construction Company, Inc. for I-20 Frontage Road Utilities Relocation: 1. Application for Payment No. 6 in the amount of $211,321.58 2. Execute Change Order No. 3 3. Application for Payment No. 7 Final in the amount of $1,738.43 4. Accept Close-Out Documents (Affidavit of Release of Liens, Contractor's Conditional Release of Waiver of Liens, and Consent of Surety to Final Payment) 5. Request to return Power of Attorney and Certificate of Deposit in lieu of retainage totaling $40,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-19-0041 Ratify execution of Certificate of Substantial Completion with Commercial Construction & Maintenance for Halls Ferry Park Tennis Facility Attachments: Certificate Halls Ferry Tennis Court On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the execution of Certificate of Substantial City of Vicksburg Page 3 Printed on 2/8/2019 Board of Mayor and Aldermen Minutes - Final January 10, 2019 Completion with Commercial Construction & Maintenance for Halls Ferry Park Tennis Facility. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-19-0042 Authorize Mayor to execute Contract Amendment No. 4 with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year 2 Repairs Attachments: CSAP Year 2 Repairs On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Mayor to execute Contract Amendment No. 4 with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year 2 Repairs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-19-0048 Authorize Mayor to execute Proposal / Contract with Independent Roofing Systems for Water Treatment Plant Reroof and Repair Attachments: Reroof and Repair WTP On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute Proposal / Contract with Independent Roofing Systems for Water Treatment Plant Reroof and Repair. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: O. ID-19-0046 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1409 through 1421 and 150260 through 150541. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for New Hire in the Gas Department (1), Pay Adjustments in the Fire Department (3), Pay Adjustment in the Ambulance Department (1), Intra Departmental Promotion in Court Services (1), Resignation in the Fire Department (1), Personnel Matter in the Human Resource Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Gas Department (1), Pay Adjustments in the Fire Department (3), Pay Adjustment in the Ambulance Department (1), Intra Departmental Promotion in Court Services (1), Resignation in the Fire Department (1), Personnel Matter in the Human Resource Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Julie Decker - City Prosecutor, Walter W. Osborne, Jr. - City of Vicksburg Page 4 Printed on 2/8/2019 Board of Mayor and Aldermen Minutes - Final January 10, 2019 City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Felicia Peters - Interim Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-19-0049 New Hire - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Gas Dispatcher at $9.00 per hour in the Gas Department, effective January 16, 2019. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0050 Pay Adjustments - Fire Department (3) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve three (3) Pay Adjustments from Captain IV at $14.80 an hour to Captain V at $15.11 per hour, effective January 16, 2019. Employee has met requirements for increase in Tier Pay System and includes longevity pay of .25 for twenty (20) years of service; Lieutenant IV from $13.17 per hour to Lieutenant V at $13.45 per hour, effective January 16, 2019. Employee has met requirements for increase in Tier Pay System and includes longevity pay of .25 for twenty (20) years of service; Lieutenant I at $12.14 per hour to Lieutenant V at $13.26 per hour, effective January 16, 2019. Employee has met requirements for increase in Tier Pay System and includes longevity pay of .06 for five (5) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0051 Pay Adjustment - Ambulance Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment from Firefighter/Ambulance IV at $11.54 per hour to Firefighter/Ambulance V at $12.00 per hour, effective January 16, 2019. Employee has met requirements for increase in Tier Pay System and is assigned to the rescue unit in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Thi ID-19-0052 Intra Departmental Promotion - Court Services (1) s D. This item was removed from the agenda E. ID-19-0053 Resignation - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Resignation for Firefighter IV in the Fire Department, effective January 2, 2019. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0054 Personnel Matter - Education Approval - Human Resources (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Personnel Matter for Education Approval in the Human Resource Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0137 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted City of Vicksburg Page 5 Printed on 2/8/2019 Board of Mayor and Aldermen Minutes - Final January 10, 2019 unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, January 22, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 2/8/2019