Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Tuesday, January 22, 2019 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex Monsour, Jr., 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. Absent: 1 - Alderman Michael A. Mayfield Sr. 3. Board Comments: 4. Adopt Agenda AMEND: Executive Session (ID-19-0097) Suspension in the Sewer Department (1) ADD: Executive Session (ID-19-0121) Termination in the Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the agenda as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Recognitions: A. ID-19-0057 Senior Center Ambassador for the month of January 2019 Jennifer Harper came before the Board and presented Alice Bridges as the Senior Center Ambassador for the month of January 2019. The Mayor and Alderman thanked Ms. Bridges as Ambassador for January 2019. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield A. ID-19-0080 Adopt Board Meeting Minutes: 1. December 17, 2018 B. ID-19-0058 Receive Vicksburg Police Department Crime Statistic Reports: 1. November 2018 2. December 2018 City of Vicksburg Page 1 Printed on 2/19/2019 Board of Mayor and Aldermen Minutes - Final January 22, 2019 Attachments: Crime Stats November Crime Stats December C. ID-19-0060 Authorize issuance of the following requisition numbers: 1. 1903377 in the amount of $16,230.00 to Motorola, Inc. for the purchase of four radios for the new vehicles in the Ambulance and Fire Departments [State Contract] 2. 1903425 in the amount of $6,400.00 to Digital-Ally for the purchase of chest camera for the Police Department [Sole Source] Attachments: Requisition 1903377 Requisition 1903425 D. ID-19-0061 Approve request from God's Appointed People Ministries and New Beginning Church in Christ for matching funds in the amount of $6,000.00 pursuant to Section 21-19-65 of the Mississippi Code [South Ward Alderman's Discretionary Funds] Attachments: Bowman Request On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Alderman voted to approve matching funds in the amount of $6,000.00 pursuant to Section 21-19-65 of the Mississippi Code [South Ward Alderman's Discretionary Funds]. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. E. ID-19-0062 Approve request for sponsorship in the amount of $1,000.00 for Run Thru History pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Run Thru History Sponsorship Mayor Flaggs stated that purchasing an advertisement for Run Thru History will bring favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. F. ID-19-0063 Acknowledge Award and Authorize Mayor to execute Activation Letter for Transportation Alternative Program Project (Levee Street Improvement Project) [Blue Ink] Attachments: Activation Letter G. ID-19-0067 Ratify Mayor's execution of acceptance of Delta Regional Authority's (DRA) 3-month no cost contract time extension until September 30, 2019 for the MS Hardware Building Parking Lot Project, Project No. MS-50845 Attachments: DRA Contract Extension H. ID-19-0076 Approve request from Vicksburg Main Street Program for permission to spend no more than $3,000.00 of Main Street Taxing District Funds for Promotional Items needed for Downtown Vicksburg's Mardi Gras Celebration Attachments: Mardi Gras I. ID-19-0059 Approve request from Vicksburg Main Street for building facade grants for the following: 1. 1415 Washington Street owned by Daryl Hollingsworth in the amount of $2,000.00 (two at $1,000.00 each) 2. 1214 Washington Street owned by Jeff Stallworth in the amount of $1,000.00 Attachments: Facade Grant Hollingsworth Facade Grant Stallworth City of Vicksburg Page 2 Printed on 2/19/2019 Board of Mayor and Aldermen Minutes - Final January 22, 2019 J. ID-19-0079 Authorize the Mayor to execute Request for Cash No. 5 with the Mississippi Home Corporation for the 2016 Homeowner Rehabilitation Program [Blue Ink] Attachments: Request for Cash #5 K. ID-19-0082 Approve request for allocation of funds in the amount of $30,000.00 to Haven House Family Shelter pursuant to Section 93-21-115 of the Mississippi Code Attachments: Haven House Allocation L. ID-19-0064 Adopt Resolution for Conditional Approval of Redevelopment Tax Abatement for Vicksburg Plant Food, Inc. 286 Fairground Street/Dorsey Street (PPIN 018293 and PPIN 019097) Attachments: Resolution 286 Fairground M. ID-19-0065 Adopt Resolution Granting Final Approval for Tax Abatement for 1511 Walnut Street (PPIN 18509) Attachments: Resolution 1511 Walnut St. N. ID-19-0066 Accept/Approve from Denali Water Solutions for Cleaning of Digesters at the Water Pollution Control Plant Attachments: Digester Cleaning N.1 ID-19-0100 Approve Claims Docket O. ID-19-0095 Approve the following Personnel Action Forms: 1. New Hire - Ambulance Department (1) 2. Resignation - Police Department (Part-time) (1) 3. Resignation - Fire Department (1) Routine Agenda: A. ID-19-0078 Receive Sealed Bids for 2016 HOME Investment Partnership Grant On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Alderman voted to received Sealed Bids for 2016 HOME Investment Partnership Grant. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield B. ID-19-0094 Accept Committee Recommendation to negotiate contract with Jacobs Engineering Group, Inc. for Phase 1 of the Vicksburg Multimodal Port Development Due Diligence Project Attachments: MultiModal Project On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Alderman voted to accept the Committee Recommendation to negotiate contract with Jacobs Engineering Group, Inc. for Phase 1 of the Vicksburg Multmodal Port Development Due Diligence Project . The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield C. ID-19-0081 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt Adopt Budget Amendments for January 22, 2019. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 2/19/2019 Board of Mayor and Aldermen Minutes - Final January 22, 2019 Absent: 1- Alderman Mayfield Executive Session: Alderman Monsour, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Mayor Flaggs. Voting aye, Mayor Flaggs, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (2), Suspensions in the Sewer Department (2), Extended Sick Leave Request in the Legal Department (1). The motion was seconded by Mayor Flaggs upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (2), Suspensions in the Sewer Department (2), Extended Sick Leave Request in the Legal Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Felicia Peters - Interim Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield A. ID-19-0096 Pay Adjustments - Police Department (2) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve two (2) Pay Adjustments for Police Officer at $16.53 per hour to Field Training Officer at $17.28 per hour, effective January 18, 2019. Employee is serving in a Field Training Officer position. Patrol Officer/Field Training Officer at $17.43 per hour to Patrol Officer at $16.68 per hour, effective January 18, 2019. Officer is no longer serving as a Field Training Officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield B. ID-19-0097 Suspensions - Sewer Department (2) This agenda item was tabled until Friday, January 25, 2019. ID-19-0121 Termination - Sewer Department (1) This agenda item was tabled until January 25, 2019. C. ID-19-0098 Extended Sick Leave Request - Legal Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Extended Sick Leave Request in the Legal Department, effective January 30, 2019 through February 13, 2019. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield D. ID-19-0138 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 2/19/2019 Board of Mayor and Aldermen Minutes - Final January 22, 2019 Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, January 25, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield City of Vicksburg Page 5 Printed on 2/19/2019