Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, January 25, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs. Pledge of Allegiance was led by Alderman Alex Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. Absent: 1 - Alderman Michael A. Mayfield Sr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Approval of Consent Agenda Items: On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield A. ID-19-0099 Adopt Board Meeting Minutes: 1. December 21, 2018 2. January 2, 2019 (Special Called) 3. January 7, 2019 B. ID-19-0068 Approve application from Pure Faith Ministries for complimentary use of City Auditorium on June 13-14, 2019 from 5:30 p.m. to 11:00 p.m. for a revival Attachments: Comp Use Auditorium C. ID-19-0069 Approve request for sponsorship in the amount of $2,500.00 from Mississippi School Nurse Association for the Annual Conference pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Nurse Assoc. Sponsorship Mayor Flaggs stated that purchasing an advertisement from Mississippi School Nurse Association will bring favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. D. ID-19-0070 Approve request for sponsorship in the amount of $2,500.00 from Next Generation Golf Tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code City of Vicksburg Page 1 Printed on 2/19/2019 Board of Mayor and Aldermen Minutes - Final January 25, 2019 Attachments: Next Generation Sponsorship Mayor Flaggs stated that purchasing an advertisement from Next Generation Golf Tournment will bring favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. E. ID-19-0073 Approve invoice #3358 for payment in the amount of $5,413.27 from Vicksburg-Tallulah Regional Airport for the month of December 2018 Attachments: VTR Invoice F. ID-19-0089 Approve Request from The James "Fuzzy" Johnson Foundation for Sponsorship in the amount of $12,000.00 for their Basketball League pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [North Ward Alderman's Discretionary Funds] Attachments: Fuzzy Johnson Sponsorship Mayor Flaggs stated that purchasing an advertisement from The James "Fuzzy" Johnson Foundation will bring favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. G. ID-19-0090 Approve request for sponsorship in the amount of $250.00 from Vicksburg Girls Softball Association pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: VGSA Sponsorship Mayor Flaggs stated that purchasing an advertisement from Vicksburg Girls Softball Association will bring favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. H. ID-19-0108 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates December 28, 2018 and January 15, 2019 in the amount of $49,620.24 Attachments: 911 Payment I. ID-19-0109 Approve Additions to Employee Driving List: 1. James Robinson - Fire Department 2. Michael Williams - Street Department Attachments: License Check J. ID-19-0110 Approve request for sponsorship in the amount of $500.00 from The Magnolia Crappie Club for its Eagle Lake Tournament on February 23, 2019 pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Magnolia Crappie Sponsorship Mayor Flaggs stated that purchasing an advertisement from The Magnolia Crappie Club will bring favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. K. ID-19-0115 Authorize City Clerk to advertise Sealed Bids for 2019 Street Resurfacing Program Attachments: Bid Street Resurfacing L. ID-19-0116 Ratify Approval Notification of Intent to Apply for Federal Capital Assistance Available to Private Non-Profit Organizations to Provide Transportation Services for Elderly and Disabled Persons (Warren Yazoo Behavioral Health) Attachments: Notice of Intent City of Vicksburg Page 2 Printed on 2/19/2019 Board of Mayor and Aldermen Minutes - Final January 25, 2019 M. ID-19-0091 Approve Application from Vicksburg Warren School District for Use of Vicksburg Jr. High School Gym Facilities and Equipment for Youth Baseball League Attachments: VWSD Application N. ID-19-0092 Authorize Mayor to execute Contract for Services with Jennifer Stewart for 2019 Inner City Youth Basketball League Attachments: Stewart Contract O. ID-19-0074 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth P. ID-19-0075 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton Privilege License Mayor&Treasure Q. ID-19-0077 Approve Claims Docket R. ID-19-0117 Approve the following Personnel Action Forms: 1. New Hire - Right of Way Department (Michael Williams) 2. New Hires - Fire Department (John Morgan McRight, George L. Elmore, Duncan E. Wright, Jonah R. Masterson, Elwin L. Johnson, Jr., Darius L. Rodgers, Stephen G. Berryman) Routine Agenda: A. ID-19-0105 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for January 25, 2019. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield B. ID-19-0106 Authorize the Board of Mayor and Aldermen of the City of Vicksburg to execute Declaration of Emergency for Repair of 8" Water Line Attachments: Emergency Declaration On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Board of Mayor and Alderman of the City of Vicksburg to execute Declaration of Emergency for Repair of 8" Water Line. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield C. ID-19-0103 Adopt Resolution to Declare Property Surplus and Authorize Sale and Authorize Mayor to Execute Quitclaim Deed to Sandra K. Mims City of Vicksburg Page 3 Printed on 2/19/2019 Board of Mayor and Aldermen Minutes - Final January 25, 2019 Attachments: Resolution Property Quitclaim Deed On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the Resolution to Declare Property Surplus and Authorize Sale and Authorize Mayor to Execute Quitclaim Deed to Sandra K. Mims. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield D. ID-19-0112 Adopt Resolution to Declare Timber Surplus, Authorize Sale of Timber and Contract with MS Forestry Commission to Advertise and Conduct Sale Attachments: Resolution Surplus Timber On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the Resolution to Declare Timber Surplus, Authorize Sale of Timber and Contract with MS Forestry Commission to Advertise and Conduct Sale. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield E. ID-19-0113 Authorize City Clerk to advertise Notice for Invitation for Bids for Forest Products for Sale Attachments: Notice Forest Products On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize City Clerk to advertise Notice for Invitation for Bids for Forest Products for Sale. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield F. ID-19-0114 Authorize Mayor to execute Authorization for Services Form with Mississippi Forestry Commission Attachments: Authorization Form On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize Mayor to execute Authorization for Services Form with Mississippi Forestry Commission. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield G. ID-19-0084 Adopt An Ordinance to Amend Ordinance 71-8, As Amended, The Zoning Ordinance of the City of Vicksburg, Mississippi by Rezoning a Certain Area of Land Within the Limits of the City of Vicksburg, Mississippi, and to Amend the Official Zoning Map of the City of Vicksburg, Mississippi (Jeanette S. Wilson - PPIN 013900) Attachments: Wilson On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the Ordinance to Amend Ordinance 71-8, As Amended, The Zoning Ordinance of the City of Vicksburg, Mississippi by Rezoning a Certain Area of Land Within the Limits of the City of Vicksburg, Mississippi, and to Amend the Official Zoning Map of the City of Vicksburg, Mississippi (Jeanette S. Wilson - PPIN 013900). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield H. ID-19-0086 Adopt An Ordinance to Amend Ordinance 71-8, As Amended, The Zoning Ordinance of the City of Vicksburg, Mississippi by Rezoning a Certain Area of Land Within the Limits of the City of Vicksburg, Mississippi, and to City of Vicksburg Page 4 Printed on 2/19/2019 Board of Mayor and Aldermen Minutes - Final January 25, 2019 Amend the Official Zoning Map of the City of Vicksburg, Mississippi (Ronald S. Muirhead - PPIN 11578, 24168, 24263, 24971, 11566, 11301 and 24857) Attachments: Muirhead On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the Ordinance to Amend Ordinance 71-8, As Amended, The Zoning Ordinance of the City of Vicksburg, Mississippi by Rezoning a Certain Area of Land Within the Limits of the City of Vicksburg, Mississippi, and to Amend the Official Zoning Map of the City of Vicksburg, Mississippi (Ronald S. Muirhead - PPIN 11578, 24168, 24263, 24971, 11566, 11301 and 24857). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield I. ID-19-0087 Adopt An Ordinance to Amend Ordinance 71-8, As Amended, The Zoning Ordinance of the City of Vicksburg, Mississippi by Rezoning a Certain Area of Land Within the Limits of the City of Vicksburg, Mississippi, and to Amend the Official Zoning Map of the City of Vicksburg, Mississippi (Leigh A. Nosser - PPIN 11546 and 11580) Attachments: Nosser On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the Ordinance to Amend Ordinance 71-8, As Amended, The Zoning Ordinance of the City of Vicksburg, Mississippi by Rezoning a Certain Area of Land Within the Limits of the City of Vicksburg, Mississippi, and to Amend the Official Zoning Map of the City of Vicksburg, Mississippi (Leigh A. Nosser - PPIN 11546 and 11580). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield J. ID-19-0101 Authorize Mayor to execute Amendment No. 1 to the Agreement for Engineering Services with AJA Management Attachments: AJA Amendment No. 1 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize Mayor to execute Amendment No. 1 to the Agreement for Engineering Services with AJA Management. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield K. ID-19-0104 Authorize Mayor to execute Change Order No. 1 with Electro-Mech for Water Treatment Plant Electrical Modifications Attachments: WTP Change Order No. 1 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize Mayor to execute Change Order No. 1 with Electro-Mech for Water Treatment Plant Electrical Modifications. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield L. ID-19-0107 Authorize Mayor to execute Memorandum of Understanding Between The United States Army Engineer Research and Development Center (ERDC) and The City of Vicksburg, Mississippi Municipal Airport Attachments: MOU ERDC On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize Mayor to execute Memorandum of Understanding Between The United States Army Engineer Research and Development Center (ERDC) and The City of Vicksburg, Mississippi Municipal Airport. The motion was City of Vicksburg Page 5 Printed on 2/19/2019 Board of Mayor and Aldermen Minutes - Final January 25, 2019 adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield M. ID-19-0111 Authorize Mayor to execute Contract with Headwaters, Inc. for an Environmental Assessment of property located along Fisher Ferry Road [South Ward Alderman's Discretionary Funds] Attachments: Headwaters Contract On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize Mayor to execute Contract with Headwaters, Inc. for an Environmental Assessment of property located along Fisher Ferry Road [South Ward Alderman's Discretionary Funds]. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield N. ID-19-0093 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 350 Adams Street, PIN 014145; owned by Demetric Erwin (remove inoperable vehicle) 508 Bowmar, PPIN 017254; owned by Gabrielle Aziz (cut grass/weeds, remove trash & debris, remove dilapidated building [accessory structure, detached garage], remove inoperable vehicles) 1021 Mundy Street. PPIN 019573; owned by Clara M. Miller (remove inoperable vehicles) On motion of Mayor Flaggs, seconded by Alderman Monsour,Jr., the Mayor and Alderman voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 350 Adams Street, PPIN 014145; owned by Demetric Erwin - Complied 508 Bowmar, PPIN 017254; owned by Gabrielle Aziz - Requesting thirty (30) day extension 1021 Mundy Street, PPIN 019573; owned by Clara M. Miller - One vehicle has been removed. Requested fifteen (15) day extension to remove second vehicle The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for Suspensions in the Sewer Department (2). The motion was seconded by Alderman Monsour, Jr., upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for Suspensions in the Sewer Department (2). City of Vicksburg Page 6 Printed on 2/19/2019 Board of Mayor and Aldermen Minutes - Final January 25, 2019 The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Felicia Peters - Mayor’s Interim Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield A. ID-19-0118 Suspensions - Sewer Department (2) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve thirty (30) day probation of a laborer, three (3) day suspension and a thirty (30) day probation of a laborer in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield B. ID-19-0145 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o'clock a.m., Friday, February 4, 2019 to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield City of Vicksburg Page 7 Printed on 2/19/2019