Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, February 4, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by City Attorney Nancy Thomas. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Remove: Approve Additions to Employee Driving List: #5 Brian Sessums - City Clerk's Office (ID-19-0123) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0123 Approve Additions to Employee Driving List: 1. Darrius Rodgers, Elwin Johnson, Jonah Masterson, Duncan Wright, George Elmore, John McRight, Stephen Berryman - Fire Department 2. Albert Johnson - Water Department 3. Calvin Powell, Darnell White - Police Department 4. Jocquez Smith - Vehicle Maintenance Department 5. Brian Sessums - City Clerk's Office Attachments: License Check B. ID-19-0124 Approve request from Knights of Columbus for permission to hold its 8th Annual March for Life on March 2, 2019 from 11:30 a.m. until 12:00 noon Attachments: March for Life C. ID-19-0125 Approve request for sponsorship in the amount of $125.00 from Hinds Community College Utica Campus for a full page color ad for the Vice President's Scholarship & Hall of Honors Gala pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: HCC Sponsorship Mayor Flaggs stated that purchasing an advertisement from Hinds Community College Utica Campus for a full page color ad for the Vice President's City of Vicksburg Page 1 Printed on 3/8/2019 Board of Mayor and Aldermen Minutes - Final February 4, 2019 Scholarship & Hall of Honors Gala pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. D. ID-19-0126 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 8 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates November 30, 2018 and December 14, 2018 in the amount of $48,913.75 Attachments: 911 Payment E. ID-19-0127 Approve request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $17,500.00 pursuant to Section 39-15-1 of the Mississippi Code [2nd and final budgeted donation] Attachments: SCHF Allocation The City is authorized to approve request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $17,500.00 pursuant to section 39-15-1 of the Mississippi Code [2nd and final budgeted donation]. F. ID-19-0131 Approve request for sponsorship in the amount of $1,500.00 from The Foundation for Education and Economic Development, Inc. (FEED) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [South Ward Alderman's Discretionary Funds] Attachments: FEED Sponsorship Mayor Flaggs stated that purchasing an advertisement from The Foundation for Education and Economic Development, Inc. (FEED) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [South Ward Alderman's Discretionary Funds] will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. G. ID-19-0122 Authorize City Clerk to advertise Sealed Proposals for Paxton Road Natural Gas Line Bore Attachments: Notice to Bidders H. ID-19-0134 Authorize City Clerk to advertise Sealed Bids for Construction of the Parking Lot Improvements South of the Proposed Mississippi Center for Innovation and Tech Transfer (MCITT) ([Old MS Hardware Building] Attachments: Parking Lot Improvements I. ID-19-0129 Authorize Mayor to execute Rental Agreement with Unitech for a copier for Parks & Recreation Attachments: Rental Agreement K. ID-19-0135 Approve the following Personnel Action Forms: 1. New Hire - Vehicle Maintenance Department - Joquez Smith 2. New Hire - Police Department - Darnell White 3. New Hire - Police Department - Calvin Powell (Part-time) Routine Agenda: A. ID-19-0119 Receive Sealed Bids for NRCS Erosion Control Project - Sherman Avenue On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Board proceeded to open bids submitted for furnishing Sealed Bids for NRCS Erosion Control Project - Sherman Avenue in accordance with specifications and instructions for bidding on file in the office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. NRCS Erosion Control Project - Sherman Avenue City of Vicksburg Page 2 Printed on 3/8/2019 Board of Mayor and Aldermen Minutes - Final February 4, 2019 ANDERSON CONTRACTING, LLC, 222 Anderson Lane; Yazoo City, MS 39194 C.O.R. #1707-MC 5% Bid Bond: Yes Total Bid: $176,255.00 CENTRAL ASPHALT, 1208 National Street; Vicksburg, MS 39180 C.O.R. #11293-MC 5% Bid Bond: Yes Total Bid: $127,503.75 FORDICE CONSTRUCTION, 1798 Hwy 27; Vicksburg, MS 39181 C.O.R. #00016-MC 5% Bid Bond: Yes Total Bid: $175,087.50 THEOBALD CONSTRUCTION SERVICES, LLC, 870 Hwy 80; Vicksburg, MS 39180 C.O.R. #21302-MC 5% Bid Bond: Yes Total Bid: $175,562.50 Electronic Bids: No Bids Received On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to Stantec Consulting Services, Inc. for review and recommendations back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0120 Presentation - Friends of the Vicksburg National Military Park and Campaign Group C. ID-19-0132 Discuss Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of February 4, 2019, and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. D. ID-19-0130 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 200 Cain Ridge Road, PPIN 011734; owned by Laura E. Herrington - (cut grass/weeds, remove trash & debris, remove inoperable vehicles) 2009 Crayton, PPIN 017406; owned by Nykiconia Preacely - (remove dilapidated burned building) 3886 Hwy 61 South, PPIN 021441; owned by Reginald R. & Sandra K. King - (remove inoperable vehicles) 2427 Oak Street, PPIN 015165; owned by Adair Asset Management - (cut grass/weeds, remove trash & debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 200 Cain Ridge Road, PPIN 011734; owned by Laura E. Herrington - Complied 2009 Crayton, PPIN 017406; owned by Nykiconia Preacely - Homeowner has obtained building permit to repair 3886 Hwy 61 South, PPIN 021441; owned by Reginald R. & Sandra K. King - Requesting thirty (30) day extension 2427 Oak Street, PPIN 015165; owned by Adair Asset Management - Not complied The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 3/8/2019 Board of Mayor and Aldermen Minutes - Final February 4, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. J. ID-19-0133 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1426 and 150832 through 150839. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Pay Adjustment in the Police Department (2). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustment in the Police Department (2). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Felicia Peters - Mayor’s Interim Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0136 Pay Adjustments - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Police Officer from $15.55 per hour to $15.75 per hour. Officer is entitled to an increase in the amount of .20 cents per hour for one (1) year of service, effective February 14, 2019, and for Police Officer in the Traffic Department from $16.98 per hour to $17.18 per hour. Officer is entitled an additional .20 cents per hour for ten (10) year of service, effective February 4, 2019 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. ID-19-0214 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o'clock a.m., Friday, February 8, 2019, to take up and act upon any City of Vicksburg Page 4 Printed on 3/8/2019 Board of Mayor and Aldermen Minutes - Final February 4, 2019 and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 3/8/2019