Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, June 17, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-0676 Employee Anniversaries: 15 years of service: Melvin Holman - Fire Department 20 years of service: Brenda Bartlett - Legal Department 25 years of service: Edward Miller - Inspection Department Mayor Flaggs recognized Melvin Holman in the Fire Department with fifteen (15) years of service, Brenda Bartlett in the Legal Department with twenty (20) years of service and Edward Miller in the Inspections Department with twenty-five (25) years of service. The Mayor and Aldermen congratulated Melvin Holman, Brenda Bartlett and Edward Miller for their years of service with the City of Vicksburg. B. ID-19-0649 Certificate of Recognition - De'Vonte Cage C. ID-19-0662 Proclamation - Mississippi Community Transportation Awareness Day Attachments: MS Community Transportation Awareness Day 2019 Proclamation Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0671 Adopt Board Meeting Minutes for: 1. May 17, 2019 2. May 24, 2019 3. June 3, 2019 B. ID-19-0677 Approve the following Personnel Action Forms: 1. New Hires - Parks & Recreation (2) 2. New Hires - Summer Youth (2) City of Vicksburg Page 1 Printed on 7/11/2019 Board of Mayor and Aldermen Minutes - Final June 17, 2019 3. Resignation - Parks & Recreation (1) 4. Resignation - Police Department (1) C. ID-19-0610 Approve the following with Central Asphalt, Inc. for Sherman Avenue NRCS Project: 1. Mayor Execute Contract Amendment No. 1 2. Payment Estimate No. 3 Final in the amount of $32,783.84 3. Accept Close-Out Documents (Contractor's Final Release and Waiver of Lien, Affidavit of Payment of Debts and Claims, and Consent of Surety to Final Payment) Attachments: Final Payment NRCS Sherman Avenue D. ID-19-0645 Approve Applications for Free Port Warehouse Licenses for the following: 1. Gavilon Fertilizer, LLC (461 Haining Road) 2. Gavilon Grain, LLC (1833 Haining Road) 3. Gavilon Fertilizer, LLC (286 Fairground St.) 4. Keppel Letourneau USA, Inc. 5. Vicksmetal Company 6. Vicksburg Forest Products, LLC Attachments: Gavilon Fertilizer LLC 461 Haining Rd Gavilon Grain LLC 1833 Haining Rd Gavilon Fertilizer LLC 286 Fairground St Keppel Letourneau USA Vicksmetal Company Vicksburg Forest Products LLC E. ID-19-0648 Approve request for Radio Advertisement in the amount of $1,180.00 from Lendsi Radio, LLC V105.5 FM and Newstalk 1490 WVBG AM/107.7 FM for the following: 1. 3 spots per game broadcast for each school beginning with the Red Carpet Bowl and going through all games in August and September 2. 30 additional 30 second spots per month (August and September ) to be run during regular broadcasting on both stations pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Radio Advertisement Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio, LLC V105.5 FM and Newstalk 1490 WVBG AM/107.7 FM will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Lendsi Radio, LLC V105.5 FM and Newstalk 1490 WVBG AM/107.7 FM in the amount of $1,180.00. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. F. ID-19-0660 Receive Vicksburg Police Department Crime Statistic Report for: 1. May 2019 Attachments: Crime Stats May 2019 G. ID-19-0667 Approve request for sponsorship in the amount of $250.00 from Warren Central Junior High School Dance Team (Junior Vikettes) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Dance Team Sponsorship Mayor Flaggs stated that purchasing an advertisement from Warren Central Junior High School Dance Team (Junior Vikettes) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. City of Vicksburg Page 2 Printed on 7/11/2019 Board of Mayor and Aldermen Minutes - Final June 17, 2019 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Warren Central Junior High School Dance Team (Junior Vikettes) in the amount of $250.00. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. H. ID-19-0672 Approve request from Mayor George Flaggs, Jr. to reserve motor coach on Wednesday, July 3, 2019 from 8:00 a.m. until 3:00 p.m. Attachments: Bus Reservation form 070319 I. ID-19-0687 Approve request from Miss Mississippi Corporation to temporarily close Walnut Street between Clay Street and China Street during the hours of 10:00 p.m. and 2:00 a.m. on Saturday, June 22, 2019 Attachments: Miss MS Street Closure J. ID-19-0675 Authorize Mayor to execute Airport Standard Hangar Lease Agreement with Gidion Roark Attachments: Hangar Agreement Roark Routine Agenda: A. ID-19-0659 Received Sealed Bids/Proposals for: 1. Central Fire Station Window Replacement Project 2. Request for Qualifications for Levee Street Improvements Project On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to receive and file Sealed Bids/Proposals for: 1. Central Fire Station Window Replacement Project, 2. Request for Qualifications for Levee Street Improvements Project in accordance with specifications and instructions for proposals on file in the office of the City Clerk: Proof of publication of legal advertisement was presented and ordered filed. CENTRAL FIRE Station WINDOW REPLACEMENT PROJECT THE ARCON GROUP MS LLC, 513 Cobblestone Court, Suite 3; Madison, MS 39110 C.O.R# 16936-MC 5% Bid Bond: Yes Base Bid: 392,700.00 Alt 1: $23,900.00 Alt 2: $81,700.00 Alt 3: $119,800.00 Total Bid: $618,100.00 FORDICE CONSTRUCTION COMPANY, P.O. Box 1101; Vicksburg, MS 39180 C.O.R#0016-MC 5% Bid Bond: Yes Base Bid: $499,200.00 Alt 1: 66,500.00 Alt 2: $25,200.00 Alt 3: $50,875.00 Total Bid: $641,775.00 No Electronic Bids RFQ: PEDESTRIAN SAFETY & CIRCULATION IMPROVEMENT PROJECT LEVEE STREET STANTEC CONSULTING SERVICES, INC., 901 Jackson Street; Vicksburg, MS 39183 NEEL SCHAFFER, 125 South Congress Street, Suite 1100; Jackson, MS 39201 PICKERING, 2001 Airport Road, Suite 201; Flowood, MS 39232 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0668 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for June 17, 2019. The City of Vicksburg Page 3 Printed on 7/11/2019 Board of Mayor and Aldermen Minutes - Final June 17, 2019 motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0669 Adopt The City of Vicksburg Drug and Alcohol Testing Program Policy Attachments: Drug Alcohol Policy 2019 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt The City of Vicksburg Drug and Alcohol Testing Program Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0661 Authorize Mayor to execute Agreement Between Intern (Donovan J. Robbins) and City of Vicksburg Attachments: Agreement Robbins On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement Between Intern (Donovan J. Robbins) and City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0673 Authorize Mayor to execute Memorandum of Understanding with Haven House Family Shelter, Inc. for Domestic Violence Victims' Empowerment Program Attachments: MOU Haven House On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding with Haven House Family Shelter, Inc. for Domestic Violence Victims' Empowerment Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0674 Authorize Mayor to execute Contract for Professional Services with Stacey Waites as the Victim's Case Manager Attachments: Contract Waites On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Professional Services with Stacey Waites as the Victim's Case Manager. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Education Incentive in the Police Department (1), Longevity Pay in the Fire Department (1), Longevity Pay in the Legal Department (1), Retro Pay in the Parks & Recreation Department (4), Retro Pay in the Police Department (1), Request for Extended Medical Leave in the Legal Department (1), Suspension in the Sewer Department (1), Suspension in the Water Mains Department (1), Termination in the Water Mains Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Education Incentive in the Police Department (1), Longevity Pay in the Fire Department (1), Longevity Pay in the Legal Department (1), Retro Pay in the Parks & Recreation Department (4), Retro Pay in City of Vicksburg Page 4 Printed on 7/11/2019 Board of Mayor and Aldermen Minutes - Final June 17, 2019 the Police Department (1), Request for Extended Medical Leave in the Legal Department (1), Suspension in the Sewer Department (1), Suspension in the Water Mains Department (1), Termination in the Water Mains Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Debra Goodman, Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0678 Education Incentive - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Education Incentive of an Investigator in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0679 Longevity Pay - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve a pay increase of .12 cents per hour and .07 cents Longevity Pay for fifteen (15) years of service from $14.55 per hour to $14.74 per hour, effective June 23, 2019, in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0680 Longevity Pay - Legal Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve a pay increase of .26 cents per hour and .09 cents Longevity Pay for twenty (20) years of service from $22.80 per hour to $23.15 per hour, effective June 24, 2019, in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0681 Retro Pay - Parks & Recreation (4) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay for a 2nd Year WSI Lifeguard, effective April 24, 2019. Employee worked from April 24, 2019, through May 7, 2019. Upon hire, employee should have been paid $8.00 per hour; however, was paid $7.75 per hour. Total regular hours worked was 2.78 with no overtime hours. 2.78 x $8.00 = $22.24. Total retro due is $ .69 cents. A 2nd Year WSI Lifeguard, effective April 24, 2019. Employee worked from April 24, 2019, through May 7, 2019. Upon hire, employee should have been paid $8.00 per hour; however, was paid $7.75 per hour. Total regular hours worked was 2.17 with no overtime hours. 2.17 x $8.00 = $17.36. Total retro pay is $.54 cents. A 2nd Year WSI Lifeguard, effective April 24, 2019. Employee worked from April 24, 2019, through May 7, 2019. Upon hire, employee should have been paid $8.00 per hour; however, was paid $7.75 per hour. Total regular hours worked was 5.20 with no overtime hours. 5.20 x $8.00 = $41.60. Total retro due is $1.30. A 2nd Year WSI Lifeguard, effective April 24, 2019. Employee worked from April 24, 2019, through May 7, 2019. Upon hire, employee should have been paid $8.25 per hour; however, was paid $8.00 per hour. Total regular hours worked was 3.70 with no overtime hours. 3.70 x $8.25 = $30.53. Total retro due is $.93 cents in the Parks & Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0682 Retro Pay - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay for a Captain in the Police Department. Employee worked between May 8-21, whereas she did not receive her new rate of pay for receiving a Master's Degree in Criminal Justice. Employee only received a $.79 cents increase whereas it should have been $1.94 per hour. Total regular hours worked were 107 with no overtime hours. 82.70 x $31.94 = $2,641.44. Total retro due to employee is $95.11. The motion was City of Vicksburg Page 5 Printed on 7/11/2019 Board of Mayor and Aldermen Minutes - Final June 17, 2019 adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0683 Request for Extended Medical Leave - Legal Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request for Extended Medical Leave of an Associate City Attorney in the Legal Department. Employee has exhausted all of FMLA and Extended Sick Leave of an additional two (2) weeks and is unable to return to work and is requesting an additional four (4) weeks, effective June 12, 2019. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0684 Suspension - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Laborer for five (5) days and sixty (60) day probation in the Sewer Department. Employee has four (4) unexcused absences. This is a violation of the City of Vicksburg's Attendance Policy and Personnel Rules and Regulations 4.1 (i) and (p). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0685 Suspension - Water Mains Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Laborer for two (2) days with a forty-five (45) day probation and defensive driving course in the Water Mains Department. Supervisor received a call on June 6, 2019, at 2:34 p.m. from Warren County Sheriff's Deputy that truck 31 was speeding on Old Highway 27. The tracker report showed employee was doing 77 mph. When asked, employee state he got lost and panicked because he didn't know where he was so he was speeding trying to get back to the job on Porters Chapel Road. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0686 Termination - Water Mains Department (1) This agenda item was continued until June 21, 2019. J. ID-19-0716 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, June 21, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 7/11/2019