Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, June 21, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Routine Agenda - Executive Session Item E - Termination - Ambulance Department (1) (ID-19-0717) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0715 Adopt Board Meeting Minutes for: 1. June 5, 2019 (Special Called) 2. June 10, 2019 B. ID-19-0698 Continue State of Emergency Due to Flooding Along the Mississippi River C. ID-19-0708 Approve the following Personnel Action Form: 1. Resignation - Fire Department (1) This agenda item was moved under Routine Agenda before Item A. D. ID-19-0688 Approve request for permission to close Halls Ferry Road from Lane Street to Marcus Street (current name) on Friday, July 5, 2019 from 9:30 a.m. to 11:00 a.m. for the unveiling of the "James E. Stirgus Sr. Street" Renaming Attachments: Street Closure E. ID-19-0695 Authorize Issuance of Requisition Number 1908849 in the amount of $14,498.51 to Ferno Washington, Inc. for two (2) Powertraxx Rescue Chairs for the Ambulance Department (Sole Source) Attachments: Requisition 1908849 G. ID-19-0700 Approve request for payment from Vicksburg-Warren 911 for the city's share of 15 full-time and 6 part-time E-911 dispatchers' salaries, matching City of Vicksburg Page 1 Printed on 7/25/2019 Board of Mayor and Aldermen Minutes - Final-revised June 21, 2019 benefits, and insurance for: 1. Check dates May 31, 2019 and June 14, 2019 in the amount of $48,525.94 Attachments: 911 Payment H. ID-19-0663 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth I. ID-19-0664 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton Privilege License Mayor Treasure The City Sexton presented report of collections, account opening graves etc. for the month of May 2019 as follows: Fisher Funeral Home - $400.00; Glenwood Funeral Home - $475.00; W.H. Jefferson Funeral Home - $2,650.00; Lakeview Funeral Home - $2,050.00; Charles Riles Funeral Home - $75.00; C.J. Williams Funeral Home - $350.00; Miscellaneous - $375.00. The City Clerk presented the Privilege License Report for new businesses for the month of May 2019. The City Clerk presented the report of Mayor and Treasure from the Vicksburg Police Department in the amount of $152,077.30 for May 2019. The City Clerk presented the May 2019 Detailed Budget Report for approval. The City Clerk presented report of Tax Collections for City taxes from the Warren County Tax Collector for the month of May 2019. The City Clerk presented the May 2019 Credit Card Report for Approval as follows: Mayor Flaggs - $2,112.10; Purchasing Department - $4,914.67; City Clerk (April 2019 and May 2019) - $1,849.34. Attachments: Supporting documentation following minutes Routine Agenda: Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. C. (ID-19-0708) Approve the following Personnel Action Form: On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Resignation of an Assistant Chief in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. A. ID-19-0689 Receive Reverse Auction Bids for a 52,000 GVW Tandem Axle Tractor On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor City of Vicksburg Page 2 Printed on 7/25/2019 Board of Mayor and Aldermen Minutes - Final-revised June 21, 2019 and Aldermen voted to receive Reverse Auction Bids for a 52,000 GVW Tandem Axle Tractor in accordance with specifications and instructions for bidding on file in the office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. 52,000 GVW TANDEM AXLE TRACTOR (2019 or Newer) Two (2) Electronic Bids Received: TRUCKWORX Bid ID: 31936 Bid Amount: $141,900.00 TRUCKWORX-KENWORTH Bid ID: 31934 Bid Amount: $143,000.00 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Pursuant to Section 39 of the Special Charter of the City of Vicksburg that describes the duties specified only to the mayor of the city, I am appointing a committee to review the bids submitted and recommend a course of action for Central Fire Station. The members of this committee will be: Assistant Public Works Director Jeff Richardson Purchasing Director Ann Grimshel City Attorney Nancy Thomas Interim Human Resource Director Fermika Smith Finance and Administration Director Doug Whittington Fire Chief Craig Danczyk Chief Danczyk will chair the committee B. ID-19-0718 Accept Recommendation of Selection Committee to reject sealed bids for Central Fire Station - Window Replacement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Recommendation of Selection Committee to reject sealed bids for Central Fire Station - Window Replacement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Pursuant to Section 39 of the Special Charter of the City of Vicksburg that describes the duties specified only to the mayor of the city, I am appointing a selection committee to recommend an engineering firm for the Levee Street Improvement Project. The members of this committee will be: Public Works Director Garnet Van Norman Assistant Public Works Director Jeff Richardson Purchasing Director Ann Grimshel Safety Director Steve Williams Fire Chief Craig Danczyk Jeff Richardson will chair the committee C. ID-19-0706 Approve Supplement to Police Officer Pay Scale, Incentive Pay for Education, and Experience adopted on July 9, 2018 Attachments: Supplement to Police Officer Pay Scale On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Supplement to Police Officer Pay Scale, Incentive Pay for Education, and Experience adopted on July 9, 2018. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 7/25/2019 Board of Mayor and Aldermen Minutes - Final-revised June 21, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0694 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for June 21, 2019. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0707 Adopt Resolution of the City of Vicksburg, Mississippi, Requesting the Department of Finance and Administration to Adopt a Resolution to Declare the Necessity for the Issuance of State General Obligation Bonds Attachments: Resolution Parking Garages Splash Pad On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution of the City of Vicksburg, Mississippi, Requesting the Department of Finance and Administration to Adopt a Resolution to Declare the Necessity for the Issuance of State General Obligation Bonds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0691 Accept Recommendation of Zoning Board of Appeals to Amend Ordinance 71-8, Section 201 Definitions for Bed and Breakfasts and Tourist Homes and Section 406.3-1.1(3) Two-Family Residential to Allow Bed and Breakfasts by Special Exception Attachments: Zoning Board Recommendation On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Recommendation of Zoning Board of Appeals to Amend Ordinance 71-8, Section 201 Definitions for Bed and Breakfasts and Tourist Homes and Section 406.3-1.1(3) Two-Family Residential to Allow Bed and Breakfasts by Special Exception. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0692 Adopt an Ordinance to Amend Ordinance 71-8, as Amended, The Zoning Ordinance of the City of Vicksburg, Mississippi by Amending Definitions to Section 201 and Amending Section 406.3-1.1(3) to Allow Bed and Breakfast as a Permitted Use by Special Exception in the R-3 Zone Attachments: Ordinance On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Ordinance to Amend Ordinance 71-8, as Amended, The Zoning Ordinance of the City of Vicksburg, Mississippi by Amending Definitions to Section 201 and Amending Section 406.3-1.1(3) to Allow Bed and Breakfast as a Permitted Use by Special Exception in the R-3 Zone. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0690 Authorize Mayor to execute Contract for Professional Services with Trina Naylor, Domestic Violence Court Officer Attachments: Contract Naylor On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to execute Contract for Professional Services with Trina Naylor, Domestic Violence Court Officer. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0696 Authorize Mayor to execute Amendment to Contract for Services for the 2019 Summer Eagle Training Enrichment Program Attachments: Contract Amendment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to execute Amendment to Contract for Services for the 2019 City of Vicksburg Page 4 Printed on 7/25/2019 Board of Mayor and Aldermen Minutes - Final-revised June 21, 2019 Summer Eagle Training Enrichment Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-19-0697 Authorize Mayor to execute Pre-Award Grant Documents for Hennessey Bayou NRCS Project Attachments: Hennessey Bayou Pre-Award Grant On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to execute Pre-Award Grant Documents for Hennessey Bayou NRCS Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-19-0693 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss a request to proceed to cut, clean and demolish the following properties: 1213 Second North, PPIN 017665; owned by Austin T. Palmer - (cut grass/weeds, remove trash & debris) 1107 Second North, PPIN 018779; owned by We Care - (cut grass/weeds, remove trash & debris) 1425 Harrison Street, PPIN 016109; owned by Leyland French - (cut grass/weeds, remove trash & debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owners have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1213 Second North, PPIN 017665; owned by Austin T. Palmer - Complied 1107 Second North, PPIN 018779; owned by We Care - Not Complied 1425 Harrison Street, PPIN 016109; owned by Leyland French - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. L. ID-19-0665 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1568-1571, 153952-153954, and 153955-154373. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. City Attorney Nancy Thomas left Board Meeting Executive Session: City of Vicksburg Page 5 Printed on 7/25/2019 Board of Mayor and Aldermen Minutes - Final-revised June 21, 2019 Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (2); Suspension in the Sewer Department (1); Suspension in the Fire Department (2); Termination in Water Mains Department (1); Termination in the Ambulance Department (1); Education Incentive Request in the Police Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (2); Suspension in the Sewer Department (1); Suspension in the Fire Department (2); Termination in Water Mains Department (1); Termination in the Ambulance Department (1); Education Incentive Request in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Pam Newton, I.T. Director, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Russell Dorsey - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0709 Pay Adjustments - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments for a Patrol Officer from $16.19 per hour to $16.94 per hour. Patrol Officer has new position as a Field Training Officer (FTO), effective June 25, 2019, and a Patrol Field Training Officer from $16.83 per hour to $16.08 per hour. Patrol Field Training Officer is no longer serving as a FTO, effective June 25, 2019, in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0710 Suspension - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Vac Con Truck Operator for five (5) days, effective June 21, 2019, in the Sewer Department. Employee was caught sleeping in a city vehicle, which is a violation of COV Rules and Regulations 4.1 (f), (h), (i), (t) and using headphones while sleeping, which is a violation of COV cell phone policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0711 Suspensions - Fire Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspensions of a Firefighter II for 8 hours + 24 hours (1 shift)=32 hours, effective 24 hours June 24 and 8 hours June 27. Employee violated Relief Duty, Absent Without Leave, Second Offense (suspend 8 hours without pay), which also resulted in a 6th occurrence of unapproved leave (suspend 24 hours without pay) and a Firefighter I for 1 shift (24 hours), effective shift of June 25-26, 2019. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy for 24-Hour Shift Employees, six (6) occurrences in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0712 Termination - Water Mains (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to suspend the Termination of a Laborer in the Water Mains. City of Vicksburg Page 6 Printed on 7/25/2019 Board of Mayor and Aldermen Minutes - Final-revised June 21, 2019 Employee will be suspended for five(5) days, effective June 21, 2019, and transferred to the Community Service Department. Employee has two (2) unexcused absences in a pay period (5/22/19 - 6/4/19). Employee did not show up for work nor did he call and say he was not coming to work on 6/3/19 or 6/4/19. Employee was suspended for two (2) days on 2/6/19 for the same problem of not coming to work or calling in. On 6/6/19, employee was working on Porter Chapel Road and he was riding with Mr. Taree Johnson going to dump a load of dirt and on the way back, employee stated he had gotten lost and ended up in the county. Employee was speeding on Old Highway 27 trying to get back to the job and a Warren County Deputy called Dane at 2:34 p.m. about him speeding and Dane called his foreman asking about it and would talk to him when he return to work. Employee was very argumentative with another foreman on the job in reference to Mr. Johnson being questioned about why he and employee were in the county. After being told numerous times to stop it, he continued to be argumentative and said, "carry me so I can punch out, I QUIT!" Dane told foreman Jermaine Sanders to take employee to the yard to punch out. This caused the job to be put on hold and prolonged finishing up the job until that evening. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City Attorney Nancy Thomas returned to Board Meeting E. ID-19-0717 Termination - Ambulance Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to suspend the Termination of a Captain in the Ambulance Department. Employee had been placed on immediate suspension following an arrest on 6/1/2019. The arrest violates the COV's Arrest Policy. The recommendation from the Interim Human Resource Director is to demote employee to Lieutenant V, one (1) year probation and to complete an anger management class. The Mayor and Board of Aldermen have recommended employee to be demoted to Captain I, one (1) year probation and to attend anger management class. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City Attorney Nancy Thomas left Board Meeting F. ID-19-0713 Education Incentive Request - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Education Incentive Request of an Administrative Assistant in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0789 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, July 1, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 7/25/2019