Board of Mayor and Aldermen
Regular MeetingVicksburg, MS · July 10, 2019
Minutes
1415 Walnut Street
City of Vicksburg Vicksburg, MS 39180
Minutes - Final-revised
Board of Mayor and Aldermen
George Flaggs, Jr., Mayor
Michael A. Mayfield, Sr., Alderman
Alex J. Monsour, Jr., Alderman
Wednesday, July 10, 2019 10:00 AM Robert M. Walker Building
1. Invocation, Pledge of Allegiance and Call to Order
Invocation was given by Mayor George Flaggs, Jr.
Pledge of Allegiance was led by Walter W. Osborne, Jr.
2. Roll Call
Also Present:
Nancy Thomas, City Attorney
Walter W. Osborne, Jr., City Clerk
Tasha W. Jordan, Deputy City Clerk
Present: 3 - Mayor George Flaggs Jr.
Alderman Michael A. Mayfield Sr.
Alderman Alex J. Monsour Jr.
3. Board Comments:
4. Adopt Agenda
ADD:
Under Consent Agenda:
Item B. Approve the following Personnel Action Forms:
5. New Hire - Parks & Recreation (1) (ID-19-0814)
Under Routine Agenda:
Item K. Adopt Order that the 2019-2020 Motor Vehicle Assessment Schedule is
Ready and Open for Inspection and Examination by any Interested Taxpayer and
Authorize City Clerk to Set Hearing Date for July 25, 2019 for Protest on Adoption
of 2019-2020 Motor Vehicle Assessment Schedule Pursuant to Sec. 27-51-21 of the
Mississippi Code (ID-19-0897)
Item L. Adopt Order for Partial Payment for Ad Valorem Taxes: Real, Person and
Mobile Homes (ID-19-0752)
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor
and Aldermen voted to adopt the Agenda as amended. The motion was adopted
unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
Approval of Consent Agenda Items:
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor
and Aldermen voted to approve the Consent Agenda Items. The motion was
adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
A. ID-19-0771 Adopt Board Meeting Minutes for:
1. June 17, 2019
B. ID-19-0780 Approve the following Personnel Action Forms:
1. Resignation - Parks & Recreation (1)
2. Resignation - Summer Youth - IT (1)
3. Resignation - Water Department (1)
4. New Hires - Animal Control (2)
C. ID-19-0748 Approve Addition to Employee Driving List:
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Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019
1. Benjamin Foley, Jason Harshbarger - Ambulance Department
2. Jeffery Fisher - Animal Control
D. ID-19-0747 Approve request from Trinity Temple Baptist Church located at 1063
Meadow Street to host a Youth Back to School Event by blocking off Letitia
and Green Streets on July 27, 2019 from 12 - 6 p.m. to provide safe
Christian fun for the youth
Attachments: Youth Back to School Event
E. ID-19-0749 Approve invoice #3456 for payment in the amount of $3,501.41 from
Vicksburg-Tallulah Regional Airport for the month of May 2019
Attachments: VTR Invoice
F. ID-19-0750 Approve request for sponsorship in the amount of $2,500.00 from Fastlife
Ducks Youth Football pursuant to Section 17-3-1 and Section 17-3-3 of the
Mississippi Code
Attachments: Fast Ducks Youth Football Sponsorship
Mayor Flaggs stated that purchasing an advertisement from Fastlife Ducks Youth
Football will bring into favorable notice the opportunities, possibilities and
resources of the City of Vicksburg and will be helpful toward advancing the
moral, financial and other interest of the City of Vicksburg.
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and
unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved
the purchase of a sponsorship ad from Fastlife Ducks Youth Football in the
amount of $2,500.00. The City is authorized pursuant to Section 17-3-1 and
Section 17-3-3 of the Mississippi Code of 1972.
G. ID-19-0754 Accept Resolution from Vicksburg Main Street Requesting the Mayor and
Aldermen of the City of Vicksburg to Establish a Business Promotion Area
to Levy a Special Assessment on Commercial Real Property for the
Purpose of Promoting Business, and for Related Purposes in Accordance
with the Authority and Requirements Set Forth in House Bill No. 1223
H. ID-19-0755 Adopt Resolution Authorizing the Mayor and Aldermen of the City of
Vicksburg to Establish a Business Promotion Area to Levy a Special
Assessment on Commercial Real Property within the Business Area of the
City of Vicksburg for the Purpose of Promoting Businesses, and for
Related Purposes in Accordance with the Authority and Requirements Set
Forth in House Bill No. 1223
I. ID-19-0756 Authorize City Clerk to Publish Notice and Set Hearing Date for August 23,
2019 to Establish Downtown Taxing District
J. ID-19-0757 Authorize issuance of requisition number 1909511 in the amount of
$7,920.50 written to MT Deason Co, Inc. for Steel Ball Valves for the Gas
Department (Sole Source)
Attachments: Requisition 1909511
K. ID-19-0759 Authorize issuance of requisition number 1909574 in the amount of
$5,191.00 to Fluid Process & Pumps, LLC for two (2) grinder pumps for
pump stations in the Sewer Department (Sole Source)
Attachments: Requisition 1909574
L. ID-19-0758 Approve request for funding in the amount of $5,000.00 to Vicksburg
Warren County Chamber of Commerce Community Fund, Inc. for
Vicksburg Second Saturdays (South Ward Alderman's Discretionary
Funds)
Attachments: Second Saturdays Funding
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Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019
M. ID-19-0764 Authorize City Clerk to advertise Sealed Bids for 2016 HOME Investment
Partnership Grant (Rehabilitation of five homes)
Attachments: HOME Grant Advertisement
N. ID-19-0769 Approve Application for Free Port Warehouse License for CITGO
Petroleum Corporation
Attachments: Application Free Port Warehouse Licence CITGO
O. ID-19-0770 Approve Final Resolution Granting Exemption from Ad Valorem Taxes for
Vicksburg Forest Products, LLC
Attachments: Final Resolution Ad Valorem Vicksburg Forest Products
P. ID-19-0778 Approve request from Mayor George Flaggs, Jr. to reserve motor coach on
October 26, 2019 from 1:00 p.m. until 6:00 p.m.
Attachments: Bus Reservation
Q. ID-19-0772 Approve request from the Fostoria Neighborhood Association for the
following:
1. Provide a visible police presence on October 26, 2019 from 11:00 a.m.
to 5:30 p.m.
2. Barricade streets to make the festival area safer and more walkable for
guests: Drummond from Harris to Finney, Speed from Letitia to Cherry,
and Dewitt from Drummond to Cherry
3. Provide a lift on the "Open Container" law for the day for neighbors and
festival goers to be able to sip, stroll, shop, and enjoy the architecture and
music for the day
4. Provide transportation (trolley or bus) to transport off-site parking
participants to and from the event
5. Sponsorship in the amount of $1,000.00
Attachments: Vicksburg Porchfest
Mayor Flaggs stated that purchasing an advertisement from Fostoria
Neighborhood Association will bring into favorable notice the opportunities,
possibilities and resources of the City of Vicksburg and will be helpful toward
advancing the moral, financial and other interest of the City of Vicksburg.
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and
unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved
the purchase of a sponsorship ad from Fostoria Neighborhood Association in the
amount of $1,000.00. The City is authorized pursuant to Section 17-3-1 and
Section 17-3-3 of the Mississippi Code of 1972.
R. ID-19-0777 Approve the following request from Simply Dop3 Xperience for the 4th
Annual Book Bag Drive on Friday, August 02, 2019:
1. Sponsorship in the amount of $500.00
2. Block off the corner of Harrison to First North and corner of First North to
South Street
Attachments: Back to School Sponsorship
Mayor Flaggs stated that purchasing an advertisement from Simply Dop3
Xperience will bring into favorable notice the opportunities, possibilities and
resources of the City of Vicksburg and will be helpful toward advancing the
moral, financial and other interest of the City of Vicksburg.
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and
unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved
the purchase of a sponsorship ad from Simply Dop3 Xperience in the amount of
$500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of
the Mississippi Code of 1972.
S. ID-19-0784 Approve request for sponsorship from Team Slink AAU basketball in the
amount of $250.00 pursuant to Section 17-3-1 and Section 17-3-3 of the
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Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019
Mississippi Code
Attachments: Basketball Sponsorship
Mayor Flaggs stated that purchasing an advertisement from Team Slink AAU
Basketball will bring into favorable notice the opportunities, possibilities and
resources of the City of Vicksburg and will be helpful toward advancing the
moral, financial and other interest of the City of Vicksburg.
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and
unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved
the purchase of a sponsorship ad from Team Slink AAU Basketball in the amount
of $250.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of
the Mississippi Code of 1972.
T. ID-19-0773 Authorize Mayor to Execute Amended Retainer Agreement with en8
Design (Erin Norwood) to create Social Media and Branding Images for
the Office of the Mayor
Attachments: en8_Retainer-Agreement_July-2019_COV
U. ID-19-0775 Approve the following with M & M Services, Inc. for Asbestos Abatement
and Demolition of Kuhn Memorial Hospital:
1. Execute Certificate of Substantial Completion
2. Approve Application for Payment No. 4 in the amount of 36,999.50
3. Accept Close-Out Documents (Contractor's Affidavit of Payment of
Debts and Claims, Contractor's Affidavit of Release of Liens, and Consent
of Surety to Final Payment)
Attachments: Kuhn Close Out Documents
V. ID-19-0751 Approve Claims Docket
The City Clerk presented the Docket of Claims numbering 1573 through 1580 and
154385 through 154692.
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor
and Aldermen voted to approve the Claims Docket.
Routine Agenda:
A. ID-19-0746 Receive Reverse Auction Bids for 33,000 GVW Single Axle Dump Truck
w/Bed
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor
and Aldermen voted to reject and readvertise the Reverse Auction Bids for 33,000
GVW Single Axle Dump Truck w/Bed due to date of delivery in bid specifications.
The motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
B. ID-19-0745 Discuss Southern Cultural Heritage Center Updates
Ms. Stacey Mahoney, of the Cultural Heritage Center, came before the Board to
inform the public of the upcoming events at the Southern Cultural Heritage
Center for the month of July 2019 and invited the public to attend.
The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting.
C. ID-19-0774 Approve request for sponsorship in the amount of $9,500.00 from the
Vicksburg Girls Softball Association for Little League Softball World Series
Tournament in Waco, TX and Pineville, LA pursuant to Section 17-3-1 and
Section 17-3-3 of the Mississippi Code ($5,000.00 - South Ward
Alderman's Discretionary Funds; $4,500.00 - General Fund)
Mayor Flaggs stated that purchasing an advertisement from Vicksburg Girls
Softball Association for Little League Softball will bring into favorable notice the
opportunities, possibilities and resources of the City of Vicksburg and will be
helpful toward advancing the moral, financial and other interest of the City of
Vicksburg.
On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and
Aldermen voted to approve request for sponsorship in the amount of $9,500.00
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from the Vicksburg Girls Softball Association for Little League Softball World
Series Tournament in Waco, TX and Pineville, LA pursuant to Section 17-3-1 and
Section 17-3-3 of the Mississippi Code of 1972 ($5,000.00 - South Ward Alderman's
Discretionary Funds; $4,500.00 - General Fund). The motion was adopted
unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
D. ID-19-0765 Authorize Mayor to execute Statement of Application and Certification for
Blight Elimination Program (BEP-004)
Attachments: Statement of Application and Certification
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor
and Aldermen voted to authorize the Mayor to execute Statement of Application
and Certification for Blight Elimination Program (BEP-004). The motion was
adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
E. ID-19-0779 Authorize Mayor to execute Revised Narrative Letter to Mississippi Home
Corporation regarding the number of units being rehabilitated and
reconstructed under the 2016 HOME Grant
Attachments: Revised Narrative
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor
and Aldermen voted to authorize the Mayor to execute Revised Narrative Letter
to Mississippi Home Corporation regarding the number of units being
rehabilitated and reconstructed under the 2016 HOME Grant. The motion was
adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
F. ID-19-0763 Approve and Authorize Mayor to execute 2016 HOME - Rehabilitation /
Reconstruction Budget
Attachments: 2016 HOME Grant Budget Approval
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor
and Aldermen voted to approve the Mayor to execute 2016 HOME - Rehabilitation
/ Reconstruction Budget. The motion was adopted unanimously by the following
vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
G. ID-19-0761 Hearing to determine whether or not the properties listed on the Community
Development Agenda are a public menace to the public health, safety and
welfare of the community
Attachments: Special Assessments
Jeff Richardson, Director of Community Development, came for a hearing before
the Board to discuss a request to proceed to cut, clean and demolish the
following properties:
112 Buena Vista, PPIN 007681; owned by Serphonda Denise Jones - (Remove
inoperable vehicles)
109 Churchill Drive, PPIN 013213; owned by Dwayne Dontay & Demet Williams -
(Remove inoperable vehicles)
116 Churchill Drive, PPIN 013214, owned by Cheryl E. Burke - (Remove
inoperable vehicles)
613 Egan, PPIN 016669; owned by Barnett Home Solutions LLC - (Remove
inoperable vehicles)
Locust Street, PPIN 019346; owned by William E. James c/o Andrew James - (Cut
grass/weeds, Remove trash & debris)
Locust Street, PPIN 019347; owned by Harrison Lowe - (Cut grass/weeds, Remove
trash & debris)
1609 Locust Street, PPIN 013852; owned by State of Mississippi - (Cut
grass/weeds, Remove trash & debris)
2641 Roosevelt Avenue, PPIN 013087; owned by Dorothy Briscoe Estate c/o Dorris
Briscoe - (Cut grass/weeds, Remove trash & debris)
610 Smedes Street, PPIN 016881; owned by William K. & Geneva Dr. Ray -
(Remove inoperable vehicles)
917 Third North Street, PPIN 017571; owned by Sullivan Lee Caldwell - (Cut grass
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& weeds, Remove trash & debris, Remove inoperable, unlicensed vehicles from
entire property)
3208 Victory Avenue, PPIN 005640; owned by Honradez Investment Group LLC -
(Cut grass & weeds, Remove trash & debis, Remove dilapidated building)
3215 Victory Avenue, PPIN 005657; owned by Corey Jeffers LLC - (Cut grass &
weeds, Remove trash & debis, Remove dilapidated building & Accessory
structure)
2405 Washington Street, PPIN 015210; owned by Alvin Lacoste Jr. c/o Cecil
Withrow - (Remove dilapidated accessory garage located on right side of the
property)
On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor
and Aldermen voted to declare the foregoing properties which have not
complied to be a menace to the public health, safety & welfare of the community
and authorize the Director of Community Development to proceed to cut, clean
and demolish structures with all charges incurred to be assessed against the
property owners. In the event an extension is granted, if owners have not
complied at the end of the extension period, the Director of Community
Development is authorized to proceed; along with the following actions:
112 Buena Vista, PPIN 007681; owned by Serphonda Denise Jones - Not Complied
109 Churchill Drive, PPIN 013213; owned by Dwayne Dontay & Demet Williams -
Not Complied
116 Churchill Drive, PPIN 013214, owned by Cheryl E. Burke - Complied
613 Egan, PPIN 016669; owned by Barnett Home Solutions LLC - Not Complied
Locust Street, PPIN 019346; owned by William E. James c/o Andrew James - Not
Complied
Locust Street, PPIN 019347; owned by Harrison Lowe - Not Complied
1609 Locust Street, PPIN 013852; owned by State of Mississippi - Not Complied
2641 Roosevelt Avenue, PPIN 013087; owned by Dorothy Briscoe Estate c/o Dorris
Briscoe - Not Complied
610 Smedes Street, PPIN 016881; owned by William K. & Geneva Dr. Ray -
Complied
917 Third North Street, PPIN 017571; owned by Sullivan Lee Caldwell - Complied
on grass & weeds, Requesting thirty (30) day extension on vehicles
3208 Victory Avenue, PPIN 005640; owned by Honradez Investment Group LLC -
Not Complied
3215 Victory Avenue, PPIN 005657; owned by Corey Jeffers LLC - Not Complied
2405 Washington Street, PPIN 015210; owned by Alvin Lacoste Jr. c/o Cecil
Withrow - Not Complied
The motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
I. ID-19-0767 Authorize Mayor to execute Cooperative Agreement with Department of
the Army U.S. Army Engineer Research and Development Center for
Operations of the Jesse Brent Lower Mississippi River Museum and Motor
Vessel Mississippi IV
Attachments: Cooperative Agreement
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor
and Aldermen voted to authorize Mayor to execute Cooperative Agreement with
Department of the Army U.S. Army Engineer Research and Development Center
for Operations of the Jesse Brent Lower Mississippi River Museum and Motor
Vessel Mississippi IV. The motion was adopted unanimously by the following
vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
H. ID-19-0762 Authorize Mayor to execute Amendment No. 1 to the Project Partnership
Agreement for Design and Construction Assistance for the Design and
Construction Assistance for the Water System Improvements for City of
Vicksburg, Warren County, Mississippi
Attachments: 1A - Amendment to the PPA - Vicksburg Water System
Improvements v1
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor
and Aldermen voted to authorize the Mayor to execute Amendment No. 1 to the
Project Partnership Agreement for Design and Construction Assistance the Water
System Improvements for City of Vicksburg, Warren County, Mississippi. The
motion was adopted unanimously by the following vote:
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Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
J. ID-19-0776 Authorize Mayor to execute Retainer Agreement with Davis & Williams,
PLLC and Rawlings & MacInnis, P.A.
Attachments: Retainer Agreement
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor
and Aldermen voted to authorize the Mayor to execute Retainer Agreement with
Davis & Williams, PLLC and Rawlings & MacInnis, P.A.. The motion was adopted
unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
K. ID-19-0897 Adopt Order that the 2019-2020 Motor Vehicle Assessment Schedule is
Ready and Open for Inspection and Examination by any Interested
Taxpayer and Authorize City Clerk to Set Hearing Date for July 25, 2019
for Protest on Adoption of 2019-2020 Motor Vehicle Assessment
Schedule Pursuant to Sec. 27-51-21 of the Mississippi Code
On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor
and Aldermen voted to Adopt Order that the 2019-2020 Motor Vehicle Assessment
Schedule is Ready and Open for Inspection and Examination by any Interested
Taxpayer and Authorize City Clerk to Set Hearing Date for July 25, 2019 for
Protest on Adoption of 2019-2020 Motor Vehicle Assessment Schedule Pursuant to
Sec. 27-51-21 of the Mississippi Code. The motion was adopted unanimously by
the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
L. ID-19-0752 Adopt Order for Partial Payment for Ad Valorem Taxes: Real, Personal
and Mobile Homes
On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor
and Aldermen voted to Adopt Order for Partial Payment for Ad Valorem Taxes:
Real, Personal and Mobile Homes. The motion was adopted unanimously by the
following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
Executive Session:
Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to
determine if the Board should go into executive session. The motion was
seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman
Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously
adopted.
The Mayor and Aldermen discussed whether or not they should go into executive
session. Alderman Mayfield moved to go into executive session to discuss
Personnel Action Form for Extended Sick Leave in the Cemetery Department (1).
The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the
following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr.
The motion was adopted unanimously.
The Mayor and Aldermen announced they would go into executive session to
discuss Personnel Action Forms for Extended Sick Leave in the Cemetery
Department (1).
The Mayor and Aldermen are now in executive session.
Those present at the executive session were Mayor Flaggs, Alderman Mayfield,
Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. -
City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan -
Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Debra
Goodman - Mayor’s Administrative Assistant, Leroy Thomas - North Ward
Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer.
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
A. ID-19-0783 Extending Sick Leave - Cemetery Department (1)
On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor
and Aldermen voted to approve the Extended Sick Leave of a Laborer that has
exhausted all of his Family Medical Leave of Absence (FMLA) and is requesting
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Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019
an additional two (2) weeks of sick leave in the Cemetery Department. The
motion was adopted unanimously by the following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
B. ID-19-0865 Come Out of Executive Session and Approve All Items Taken Up in
Executive Session
On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor
and Aldermen voted to Come Out of Executive Session and Approve All Items
Taken Up in Executive Session. The motion was adopted unanimously by the
following vote:
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
Adjournment
On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and
unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned
to meet 10 o’clock a.m., Monday, July 15, 2019, to take up and act upon any and
all matters that may come before the Board.
MAYOR
ATTEST:
CITY CLERK
Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr.
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Agenda
1415 Walnut Street
City of Vicksburg Vicksburg, MS 39180
Meeting Agenda
Board of Mayor and Aldermen
George Flaggs, Jr., Mayor
Michael A. Mayfield, Sr., Alderman
Alex J. Monsour, Jr., Alderman
Wednesday, July 10, 2019 10:00 AM Robert M. Walker Building
1. Invocation, Pledge of Allegiance and Call to Order
2. Roll Call
3. Board Comments:
4. Adopt Agenda
Approval of Consent Agenda Items:
A. ID-19-0771 Adopt Board Meeting Minutes for:
1. June 17, 2019
B. ID-19-0780 Approve the following Personnel Action Forms:
1. Resignation - Parks & Recreation (1)
2. Resignation - Summer Youth - IT (1)
3. Resignation - Water Department (1)
4. New Hires - Animal Control (2)
C. ID-19-0748 Approve Addition to Employee Driving List:
1. Benjamin Foley, Jason Harshbarger - Ambulance Department
2. Jeffery Fisher - Animal Control
D. ID-19-0747 Approve request from Trinity Temple Baptist Church located at 1063
Meadow Street to host a Youth Back to School Event by blocking off Letitia
and Green Streets on July 27, 2019 from 12 - 6 p.m. to provide safe
Christian fun for the youth
Attachments: Youth Back to School Event
E. ID-19-0749 Approve invoice #3456 for payment in the amount of $3,501.41 from
Vicksburg-Tallulah Regional Airport for the month of May 2019
Attachments: VTR Invoice
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Board of Mayor and Aldermen Meeting Agenda July 10, 2019
F. ID-19-0750 Approve request for sponsorship in the amount of $2,500.00 from Fastlife
Ducks Youth Football pursuant to Section 17-3-1 and Section 17-3-3 of the
Mississippi Code
Attachments: Fast Ducks Youth Football Sponsorship
G. ID-19-0754 Accept Resolution from Vicksburg Main Street Requesting the Mayor and
Aldermen of the City of Vicksburg to Establish a Business Promotion Area
to Levy a Special Assessment on Commercial Real Property for the
Purpose of Promoting Business, and for Related Purposes in Accordance
with the Authority and Requirements Set Forth in House Bill No. 1223
H. ID-19-0755 Adopt Resolution Authorizing the Mayor and Aldermen of the City of
Vicksburg to Establish a Business Promotion Area to Levy a Special
Assessment on Commercial Real Property within the Business Area of the
City of Vicksburg for the Purpose of Promoting Businesses, and for
Related Purposes in Accordance with the Authority and Requirements Set
Forth in House Bill No. 1223
I. ID-19-0756 Authorize City Clerk to Publish Notice and Set Hearing Date for August 23,
2019 to Establish Downtown Taxing District
J. ID-19-0757 Authorize issuance of requisition number 1909511 in the amount of
$7,920.50 written to MT Deason Co, Inc. for Steel Ball Valves for the Gas
Department (Sole Source)
Attachments: Requisition 1909511
K. ID-19-0759 Authorize issuance of requisition number 1909574 in the amount of
$5,191.00 to Fluid Process & Pumps, LLC for two (2) grinder pumps for
pump stations in the Sewer Department (Sole Source)
Attachments: Requisition 1909574
L. ID-19-0758 Approve request for funding in the amount of $5,000.00 to Vicksburg
Warren County Chamber of Commerce Community Fund, Inc. for
Vicksburg Second Saturdays (South Ward Alderman's Discretionary
Funds)
Attachments: Second Saturdays Funding
M. ID-19-0764 Authorize City Clerk to advertise Sealed Bids for 2016 HOME Investment
Partnership Grant (Rehabilitation of five homes)
Attachments: HOME Grant Advertisement
N. ID-19-0769 Approve Application for Free Port Warehouse License for CITGO
Petroleum Corporation
Attachments: Application Free Port Warehouse Licence CITGO
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Board of Mayor and Aldermen Meeting Agenda July 10, 2019
O. ID-19-0770 Approve Final Resolution Granting Exemption from Ad Valorem Taxes for
Vicksburg Forest Products, LLC
Attachments: Final Resolution Ad Valorem Vicksburg Forest Products
P. ID-19-0778 Approve request from Mayor George Flaggs, Jr. to reserve motor coach on
October 26, 2019 from 1:00 p.m. until 6:00 p.m.
Attachments: Bus Reservation
Q. ID-19-0772 Approve request from the Fostoria Neighborhood Association for the
following:
1. Provide a visible police presence on October 26, 2019 from 11:00 a.m.
to 5:30 p.m.
2. Barricade streets to make the festival area safer and more walkable for
guests: Drummond from Harris to Finney, Speed from Letitia to Cherry,
and Dewitt from Drummond to Cherry
3. Provide a lift on the "Open Container" law for the day for neighbors and
festival goers to be able to sip, stroll, shop, and enjoy the architecture and
music for the day
4. Provide transportation (trolley or bus) to transport off-site parking
participants to and from the event
5. Sponsorship in the amount of $1,000.00
Attachments: Vicksburg Porchfest
R. ID-19-0777 Approve the following request from Simply Dop3 Xperience for the 4th
Annual Book Bag Drive on Friday, August 02, 2019:
1. Sponsorship in the amount of $500.00
2. Block off the corner of Harrison to First North and corner of First North to
South Street
Attachments: Back to School Sponsorship
S. ID-19-0784 Approve request for sponsorship from Team Slink AAU basketball in the
amount of $250.00 pursuant to Section 17-3-1 and Section 17-3-3 of the
Mississippi Code
Attachments: Basketball Sponsorship
T. ID-19-0773 Authorize Mayor to Execute Amended Retainer Agreement with en8
Design (Erin Norwood) to create Social Media and Branding Images for
the Office of the Mayor
Attachments: en8_Retainer-Agreement_July-2019_COV
City of Vicksburg Page 3 Printed on 7/10/2019
Board of Mayor and Aldermen Meeting Agenda July 10, 2019
U. ID-19-0775 Approve the following with M & M Services, Inc. for Asbestos Abatement
and Demolition of Kuhn Memorial Hospital:
1. Execute Certificate of Substantial Completion
2. Approve Application for Payment No. 4 in the amount of 36,999.50
3. Accept Close-Out Documents (Contractor's Affidavit of Payment of
Debts and Claims, Contractor's Affidavit of Release of Liens, and Consent
of Surety to Final Payment)
Attachments: Kuhn Close Out Documents
V. ID-19-0751 Approve Claims Docket
Routine Agenda:
A. ID-19-0746 Receive Reverse Auction Bids for 33,000 GVW Single Axle Dump Truck
w/Bed
B. ID-19-0745 Discuss Southern Cultural Heritage Center Updates
Appearing Stacey Mahoney
C. ID-19-0774 Approve request for sponsorship in the amount of $9,500.00 from the
Vicksburg Girls Softball Association for Little League Softball World Series
Tournament in Waco, TX and Pineville, LA pursuant to Section 17-3-1 and
Section 17-3-3 of the Mississippi Code ($5,000.00 - South Ward
Alderman's Discretionary Funds; $4,500.00 - General Fund)
Appearing Tim Reeves
D. ID-19-0765 Authorize Mayor to execute Statement of Application and Certification for
Blight Elimination Program (BEP-004)
Attachments: Statement of Application and Certification
Appearing Resell Williams
E. ID-19-0779 Authorize Mayor to execute Revised Narrative Letter to Mississippi Home
Corporation regarding the number of units being rehabilitated and
reconstructed under the 2016 HOME Grant
Attachments: Revised Narrative
Appearing Gertrude Young
F. ID-19-0763 Approve and Authorize Mayor to execute 2016 HOME - Rehabilitation /
Reconstruction Budget
Attachments: 2016 HOME Grant Budget Approval
Appearing Gertrude Young
City of Vicksburg Page 4 Printed on 7/10/2019
Board of Mayor and Aldermen Meeting Agenda July 10, 2019
G. ID-19-0761 Hearing to determine whether or not the properties listed on the
Community Development Agenda are a public menace to the public health,
safety and welfare of the community
Attachments: Special Assessments
Appearing Jeff Richardson
H. ID-19-0762 Authorize Mayor to execute Amendment No. 1 to the Project Partnership
Agreement for Design and Construction Assistance for the Design and
Construction Assistance for the Water System Improvements for City of
Vicksburg, Warren County, Mississippi
Attachments: 1A - Amendment to the PPA - Vicksburg Water System Improvements v1
I. ID-19-0767 Authorize Mayor to execute Cooperative Agreement with Department of
the Army U.S. Army Engineer Research and Development Center for
Operations of the Jesse Brent Lower Mississippi River Museum and Motor
Vessel Mississippi IV
Attachments: Cooperative Agreement
J. ID-19-0776 Authorize Mayor to execute Retainer Agreement with Davis & Williams,
PLLC and Rawlings & MacInnis, P.A.
Attachments: Retainer Agreement
Executive Session:
A. ID-19-0783 Extending Sick Leave - Cemetery Department (1)
Adjournment
Next Regular Meeting, 10:00 a.m., Monday, July 15, 2019
City of Vicksburg Page 5 Printed on 7/10/2019
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