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Board of Mayor and Aldermen

Regular Meeting

Vicksburg, MS · July 10, 2019

AgendaMinutes

Minutes

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, July 10, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Walter W. Osborne, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Under Consent Agenda: Item B. Approve the following Personnel Action Forms: 5. New Hire - Parks & Recreation (1) (ID-19-0814) Under Routine Agenda: Item K. Adopt Order that the 2019-2020 Motor Vehicle Assessment Schedule is Ready and Open for Inspection and Examination by any Interested Taxpayer and Authorize City Clerk to Set Hearing Date for July 25, 2019 for Protest on Adoption of 2019-2020 Motor Vehicle Assessment Schedule Pursuant to Sec. 27-51-21 of the Mississippi Code (ID-19-0897) Item L. Adopt Order for Partial Payment for Ad Valorem Taxes: Real, Person and Mobile Homes (ID-19-0752) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0771 Adopt Board Meeting Minutes for: 1. June 17, 2019 B. ID-19-0780 Approve the following Personnel Action Forms: 1. Resignation - Parks & Recreation (1) 2. Resignation - Summer Youth - IT (1) 3. Resignation - Water Department (1) 4. New Hires - Animal Control (2) C. ID-19-0748 Approve Addition to Employee Driving List: City of Vicksburg Page 1 Printed on 8/8/2019 Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019 1. Benjamin Foley, Jason Harshbarger - Ambulance Department 2. Jeffery Fisher - Animal Control D. ID-19-0747 Approve request from Trinity Temple Baptist Church located at 1063 Meadow Street to host a Youth Back to School Event by blocking off Letitia and Green Streets on July 27, 2019 from 12 - 6 p.m. to provide safe Christian fun for the youth Attachments: Youth Back to School Event E. ID-19-0749 Approve invoice #3456 for payment in the amount of $3,501.41 from Vicksburg-Tallulah Regional Airport for the month of May 2019 Attachments: VTR Invoice F. ID-19-0750 Approve request for sponsorship in the amount of $2,500.00 from Fastlife Ducks Youth Football pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Fast Ducks Youth Football Sponsorship Mayor Flaggs stated that purchasing an advertisement from Fastlife Ducks Youth Football will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Fastlife Ducks Youth Football in the amount of $2,500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. G. ID-19-0754 Accept Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223 H. ID-19-0755 Adopt Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property within the Business Area of the City of Vicksburg for the Purpose of Promoting Businesses, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223 I. ID-19-0756 Authorize City Clerk to Publish Notice and Set Hearing Date for August 23, 2019 to Establish Downtown Taxing District J. ID-19-0757 Authorize issuance of requisition number 1909511 in the amount of $7,920.50 written to MT Deason Co, Inc. for Steel Ball Valves for the Gas Department (Sole Source) Attachments: Requisition 1909511 K. ID-19-0759 Authorize issuance of requisition number 1909574 in the amount of $5,191.00 to Fluid Process & Pumps, LLC for two (2) grinder pumps for pump stations in the Sewer Department (Sole Source) Attachments: Requisition 1909574 L. ID-19-0758 Approve request for funding in the amount of $5,000.00 to Vicksburg Warren County Chamber of Commerce Community Fund, Inc. for Vicksburg Second Saturdays (South Ward Alderman's Discretionary Funds) Attachments: Second Saturdays Funding City of Vicksburg Page 2 Printed on 8/8/2019 Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019 M. ID-19-0764 Authorize City Clerk to advertise Sealed Bids for 2016 HOME Investment Partnership Grant (Rehabilitation of five homes) Attachments: HOME Grant Advertisement N. ID-19-0769 Approve Application for Free Port Warehouse License for CITGO Petroleum Corporation Attachments: Application Free Port Warehouse Licence CITGO O. ID-19-0770 Approve Final Resolution Granting Exemption from Ad Valorem Taxes for Vicksburg Forest Products, LLC Attachments: Final Resolution Ad Valorem Vicksburg Forest Products P. ID-19-0778 Approve request from Mayor George Flaggs, Jr. to reserve motor coach on October 26, 2019 from 1:00 p.m. until 6:00 p.m. Attachments: Bus Reservation Q. ID-19-0772 Approve request from the Fostoria Neighborhood Association for the following: 1. Provide a visible police presence on October 26, 2019 from 11:00 a.m. to 5:30 p.m. 2. Barricade streets to make the festival area safer and more walkable for guests: Drummond from Harris to Finney, Speed from Letitia to Cherry, and Dewitt from Drummond to Cherry 3. Provide a lift on the "Open Container" law for the day for neighbors and festival goers to be able to sip, stroll, shop, and enjoy the architecture and music for the day 4. Provide transportation (trolley or bus) to transport off-site parking participants to and from the event 5. Sponsorship in the amount of $1,000.00 Attachments: Vicksburg Porchfest Mayor Flaggs stated that purchasing an advertisement from Fostoria Neighborhood Association will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Fostoria Neighborhood Association in the amount of $1,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. R. ID-19-0777 Approve the following request from Simply Dop3 Xperience for the 4th Annual Book Bag Drive on Friday, August 02, 2019: 1. Sponsorship in the amount of $500.00 2. Block off the corner of Harrison to First North and corner of First North to South Street Attachments: Back to School Sponsorship Mayor Flaggs stated that purchasing an advertisement from Simply Dop3 Xperience will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Simply Dop3 Xperience in the amount of $500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. S. ID-19-0784 Approve request for sponsorship from Team Slink AAU basketball in the amount of $250.00 pursuant to Section 17-3-1 and Section 17-3-3 of the City of Vicksburg Page 3 Printed on 8/8/2019 Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019 Mississippi Code Attachments: Basketball Sponsorship Mayor Flaggs stated that purchasing an advertisement from Team Slink AAU Basketball will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Team Slink AAU Basketball in the amount of $250.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. T. ID-19-0773 Authorize Mayor to Execute Amended Retainer Agreement with en8 Design (Erin Norwood) to create Social Media and Branding Images for the Office of the Mayor Attachments: en8_Retainer-Agreement_July-2019_COV U. ID-19-0775 Approve the following with M & M Services, Inc. for Asbestos Abatement and Demolition of Kuhn Memorial Hospital: 1. Execute Certificate of Substantial Completion 2. Approve Application for Payment No. 4 in the amount of 36,999.50 3. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, and Consent of Surety to Final Payment) Attachments: Kuhn Close Out Documents V. ID-19-0751 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1573 through 1580 and 154385 through 154692. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Claims Docket. Routine Agenda: A. ID-19-0746 Receive Reverse Auction Bids for 33,000 GVW Single Axle Dump Truck w/Bed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to reject and readvertise the Reverse Auction Bids for 33,000 GVW Single Axle Dump Truck w/Bed due to date of delivery in bid specifications. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0745 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of July 2019 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. C. ID-19-0774 Approve request for sponsorship in the amount of $9,500.00 from the Vicksburg Girls Softball Association for Little League Softball World Series Tournament in Waco, TX and Pineville, LA pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code ($5,000.00 - South Ward Alderman's Discretionary Funds; $4,500.00 - General Fund) Mayor Flaggs stated that purchasing an advertisement from Vicksburg Girls Softball Association for Little League Softball will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve request for sponsorship in the amount of $9,500.00 City of Vicksburg Page 4 Printed on 8/8/2019 Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019 from the Vicksburg Girls Softball Association for Little League Softball World Series Tournament in Waco, TX and Pineville, LA pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972 ($5,000.00 - South Ward Alderman's Discretionary Funds; $4,500.00 - General Fund). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0765 Authorize Mayor to execute Statement of Application and Certification for Blight Elimination Program (BEP-004) Attachments: Statement of Application and Certification On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Statement of Application and Certification for Blight Elimination Program (BEP-004). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0779 Authorize Mayor to execute Revised Narrative Letter to Mississippi Home Corporation regarding the number of units being rehabilitated and reconstructed under the 2016 HOME Grant Attachments: Revised Narrative On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Revised Narrative Letter to Mississippi Home Corporation regarding the number of units being rehabilitated and reconstructed under the 2016 HOME Grant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0763 Approve and Authorize Mayor to execute 2016 HOME - Rehabilitation / Reconstruction Budget Attachments: 2016 HOME Grant Budget Approval On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Mayor to execute 2016 HOME - Rehabilitation / Reconstruction Budget. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0761 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss a request to proceed to cut, clean and demolish the following properties: 112 Buena Vista, PPIN 007681; owned by Serphonda Denise Jones - (Remove inoperable vehicles) 109 Churchill Drive, PPIN 013213; owned by Dwayne Dontay & Demet Williams - (Remove inoperable vehicles) 116 Churchill Drive, PPIN 013214, owned by Cheryl E. Burke - (Remove inoperable vehicles) 613 Egan, PPIN 016669; owned by Barnett Home Solutions LLC - (Remove inoperable vehicles) Locust Street, PPIN 019346; owned by William E. James c/o Andrew James - (Cut grass/weeds, Remove trash & debris) Locust Street, PPIN 019347; owned by Harrison Lowe - (Cut grass/weeds, Remove trash & debris) 1609 Locust Street, PPIN 013852; owned by State of Mississippi - (Cut grass/weeds, Remove trash & debris) 2641 Roosevelt Avenue, PPIN 013087; owned by Dorothy Briscoe Estate c/o Dorris Briscoe - (Cut grass/weeds, Remove trash & debris) 610 Smedes Street, PPIN 016881; owned by William K. & Geneva Dr. Ray - (Remove inoperable vehicles) 917 Third North Street, PPIN 017571; owned by Sullivan Lee Caldwell - (Cut grass City of Vicksburg Page 5 Printed on 8/8/2019 Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019 & weeds, Remove trash & debris, Remove inoperable, unlicensed vehicles from entire property) 3208 Victory Avenue, PPIN 005640; owned by Honradez Investment Group LLC - (Cut grass & weeds, Remove trash & debis, Remove dilapidated building) 3215 Victory Avenue, PPIN 005657; owned by Corey Jeffers LLC - (Cut grass & weeds, Remove trash & debis, Remove dilapidated building & Accessory structure) 2405 Washington Street, PPIN 015210; owned by Alvin Lacoste Jr. c/o Cecil Withrow - (Remove dilapidated accessory garage located on right side of the property) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owners have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 112 Buena Vista, PPIN 007681; owned by Serphonda Denise Jones - Not Complied 109 Churchill Drive, PPIN 013213; owned by Dwayne Dontay & Demet Williams - Not Complied 116 Churchill Drive, PPIN 013214, owned by Cheryl E. Burke - Complied 613 Egan, PPIN 016669; owned by Barnett Home Solutions LLC - Not Complied Locust Street, PPIN 019346; owned by William E. James c/o Andrew James - Not Complied Locust Street, PPIN 019347; owned by Harrison Lowe - Not Complied 1609 Locust Street, PPIN 013852; owned by State of Mississippi - Not Complied 2641 Roosevelt Avenue, PPIN 013087; owned by Dorothy Briscoe Estate c/o Dorris Briscoe - Not Complied 610 Smedes Street, PPIN 016881; owned by William K. & Geneva Dr. Ray - Complied 917 Third North Street, PPIN 017571; owned by Sullivan Lee Caldwell - Complied on grass & weeds, Requesting thirty (30) day extension on vehicles 3208 Victory Avenue, PPIN 005640; owned by Honradez Investment Group LLC - Not Complied 3215 Victory Avenue, PPIN 005657; owned by Corey Jeffers LLC - Not Complied 2405 Washington Street, PPIN 015210; owned by Alvin Lacoste Jr. c/o Cecil Withrow - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0767 Authorize Mayor to execute Cooperative Agreement with Department of the Army U.S. Army Engineer Research and Development Center for Operations of the Jesse Brent Lower Mississippi River Museum and Motor Vessel Mississippi IV Attachments: Cooperative Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute Cooperative Agreement with Department of the Army U.S. Army Engineer Research and Development Center for Operations of the Jesse Brent Lower Mississippi River Museum and Motor Vessel Mississippi IV. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0762 Authorize Mayor to execute Amendment No. 1 to the Project Partnership Agreement for Design and Construction Assistance for the Design and Construction Assistance for the Water System Improvements for City of Vicksburg, Warren County, Mississippi Attachments: 1A - Amendment to the PPA - Vicksburg Water System Improvements v1 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Amendment No. 1 to the Project Partnership Agreement for Design and Construction Assistance the Water System Improvements for City of Vicksburg, Warren County, Mississippi. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 8/8/2019 Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-19-0776 Authorize Mayor to execute Retainer Agreement with Davis & Williams, PLLC and Rawlings & MacInnis, P.A. Attachments: Retainer Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Retainer Agreement with Davis & Williams, PLLC and Rawlings & MacInnis, P.A.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-19-0897 Adopt Order that the 2019-2020 Motor Vehicle Assessment Schedule is Ready and Open for Inspection and Examination by any Interested Taxpayer and Authorize City Clerk to Set Hearing Date for July 25, 2019 for Protest on Adoption of 2019-2020 Motor Vehicle Assessment Schedule Pursuant to Sec. 27-51-21 of the Mississippi Code On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt Order that the 2019-2020 Motor Vehicle Assessment Schedule is Ready and Open for Inspection and Examination by any Interested Taxpayer and Authorize City Clerk to Set Hearing Date for July 25, 2019 for Protest on Adoption of 2019-2020 Motor Vehicle Assessment Schedule Pursuant to Sec. 27-51-21 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-19-0752 Adopt Order for Partial Payment for Ad Valorem Taxes: Real, Personal and Mobile Homes On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt Order for Partial Payment for Ad Valorem Taxes: Real, Personal and Mobile Homes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Form for Extended Sick Leave in the Cemetery Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Extended Sick Leave in the Cemetery Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0783 Extending Sick Leave - Cemetery Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Extended Sick Leave of a Laborer that has exhausted all of his Family Medical Leave of Absence (FMLA) and is requesting City of Vicksburg Page 7 Printed on 8/8/2019 Board of Mayor and Aldermen Minutes - Final-revised July 10, 2019 an additional two (2) weeks of sick leave in the Cemetery Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0865 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, July 15, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 8/8/2019

Agenda

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Meeting Agenda Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, July 10, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order 2. Roll Call 3. Board Comments: 4. Adopt Agenda Approval of Consent Agenda Items: A. ID-19-0771 Adopt Board Meeting Minutes for: 1. June 17, 2019 B. ID-19-0780 Approve the following Personnel Action Forms: 1. Resignation - Parks & Recreation (1) 2. Resignation - Summer Youth - IT (1) 3. Resignation - Water Department (1) 4. New Hires - Animal Control (2) C. ID-19-0748 Approve Addition to Employee Driving List: 1. Benjamin Foley, Jason Harshbarger - Ambulance Department 2. Jeffery Fisher - Animal Control D. ID-19-0747 Approve request from Trinity Temple Baptist Church located at 1063 Meadow Street to host a Youth Back to School Event by blocking off Letitia and Green Streets on July 27, 2019 from 12 - 6 p.m. to provide safe Christian fun for the youth Attachments: Youth Back to School Event E. ID-19-0749 Approve invoice #3456 for payment in the amount of $3,501.41 from Vicksburg-Tallulah Regional Airport for the month of May 2019 Attachments: VTR Invoice City of Vicksburg Page 1 Printed on 7/10/2019 Board of Mayor and Aldermen Meeting Agenda July 10, 2019 F. ID-19-0750 Approve request for sponsorship in the amount of $2,500.00 from Fastlife Ducks Youth Football pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Fast Ducks Youth Football Sponsorship G. ID-19-0754 Accept Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223 H. ID-19-0755 Adopt Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property within the Business Area of the City of Vicksburg for the Purpose of Promoting Businesses, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223 I. ID-19-0756 Authorize City Clerk to Publish Notice and Set Hearing Date for August 23, 2019 to Establish Downtown Taxing District J. ID-19-0757 Authorize issuance of requisition number 1909511 in the amount of $7,920.50 written to MT Deason Co, Inc. for Steel Ball Valves for the Gas Department (Sole Source) Attachments: Requisition 1909511 K. ID-19-0759 Authorize issuance of requisition number 1909574 in the amount of $5,191.00 to Fluid Process & Pumps, LLC for two (2) grinder pumps for pump stations in the Sewer Department (Sole Source) Attachments: Requisition 1909574 L. ID-19-0758 Approve request for funding in the amount of $5,000.00 to Vicksburg Warren County Chamber of Commerce Community Fund, Inc. for Vicksburg Second Saturdays (South Ward Alderman's Discretionary Funds) Attachments: Second Saturdays Funding M. ID-19-0764 Authorize City Clerk to advertise Sealed Bids for 2016 HOME Investment Partnership Grant (Rehabilitation of five homes) Attachments: HOME Grant Advertisement N. ID-19-0769 Approve Application for Free Port Warehouse License for CITGO Petroleum Corporation Attachments: Application Free Port Warehouse Licence CITGO City of Vicksburg Page 2 Printed on 7/10/2019 Board of Mayor and Aldermen Meeting Agenda July 10, 2019 O. ID-19-0770 Approve Final Resolution Granting Exemption from Ad Valorem Taxes for Vicksburg Forest Products, LLC Attachments: Final Resolution Ad Valorem Vicksburg Forest Products P. ID-19-0778 Approve request from Mayor George Flaggs, Jr. to reserve motor coach on October 26, 2019 from 1:00 p.m. until 6:00 p.m. Attachments: Bus Reservation Q. ID-19-0772 Approve request from the Fostoria Neighborhood Association for the following: 1. Provide a visible police presence on October 26, 2019 from 11:00 a.m. to 5:30 p.m. 2. Barricade streets to make the festival area safer and more walkable for guests: Drummond from Harris to Finney, Speed from Letitia to Cherry, and Dewitt from Drummond to Cherry 3. Provide a lift on the "Open Container" law for the day for neighbors and festival goers to be able to sip, stroll, shop, and enjoy the architecture and music for the day 4. Provide transportation (trolley or bus) to transport off-site parking participants to and from the event 5. Sponsorship in the amount of $1,000.00 Attachments: Vicksburg Porchfest R. ID-19-0777 Approve the following request from Simply Dop3 Xperience for the 4th Annual Book Bag Drive on Friday, August 02, 2019: 1. Sponsorship in the amount of $500.00 2. Block off the corner of Harrison to First North and corner of First North to South Street Attachments: Back to School Sponsorship S. ID-19-0784 Approve request for sponsorship from Team Slink AAU basketball in the amount of $250.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Basketball Sponsorship T. ID-19-0773 Authorize Mayor to Execute Amended Retainer Agreement with en8 Design (Erin Norwood) to create Social Media and Branding Images for the Office of the Mayor Attachments: en8_Retainer-Agreement_July-2019_COV City of Vicksburg Page 3 Printed on 7/10/2019 Board of Mayor and Aldermen Meeting Agenda July 10, 2019 U. ID-19-0775 Approve the following with M & M Services, Inc. for Asbestos Abatement and Demolition of Kuhn Memorial Hospital: 1. Execute Certificate of Substantial Completion 2. Approve Application for Payment No. 4 in the amount of 36,999.50 3. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, and Consent of Surety to Final Payment) Attachments: Kuhn Close Out Documents V. ID-19-0751 Approve Claims Docket Routine Agenda: A. ID-19-0746 Receive Reverse Auction Bids for 33,000 GVW Single Axle Dump Truck w/Bed B. ID-19-0745 Discuss Southern Cultural Heritage Center Updates Appearing Stacey Mahoney C. ID-19-0774 Approve request for sponsorship in the amount of $9,500.00 from the Vicksburg Girls Softball Association for Little League Softball World Series Tournament in Waco, TX and Pineville, LA pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code ($5,000.00 - South Ward Alderman's Discretionary Funds; $4,500.00 - General Fund) Appearing Tim Reeves D. ID-19-0765 Authorize Mayor to execute Statement of Application and Certification for Blight Elimination Program (BEP-004) Attachments: Statement of Application and Certification Appearing Resell Williams E. ID-19-0779 Authorize Mayor to execute Revised Narrative Letter to Mississippi Home Corporation regarding the number of units being rehabilitated and reconstructed under the 2016 HOME Grant Attachments: Revised Narrative Appearing Gertrude Young F. ID-19-0763 Approve and Authorize Mayor to execute 2016 HOME - Rehabilitation / Reconstruction Budget Attachments: 2016 HOME Grant Budget Approval Appearing Gertrude Young City of Vicksburg Page 4 Printed on 7/10/2019 Board of Mayor and Aldermen Meeting Agenda July 10, 2019 G. ID-19-0761 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Appearing Jeff Richardson H. ID-19-0762 Authorize Mayor to execute Amendment No. 1 to the Project Partnership Agreement for Design and Construction Assistance for the Design and Construction Assistance for the Water System Improvements for City of Vicksburg, Warren County, Mississippi Attachments: 1A - Amendment to the PPA - Vicksburg Water System Improvements v1 I. ID-19-0767 Authorize Mayor to execute Cooperative Agreement with Department of the Army U.S. Army Engineer Research and Development Center for Operations of the Jesse Brent Lower Mississippi River Museum and Motor Vessel Mississippi IV Attachments: Cooperative Agreement J. ID-19-0776 Authorize Mayor to execute Retainer Agreement with Davis & Williams, PLLC and Rawlings & MacInnis, P.A. Attachments: Retainer Agreement Executive Session: A. ID-19-0783 Extending Sick Leave - Cemetery Department (1) Adjournment Next Regular Meeting, 10:00 a.m., Monday, July 15, 2019 City of Vicksburg Page 5 Printed on 7/10/2019

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