Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Thursday, July 25, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr., Pledge of Allegiance was led by City Attorney Nancy Thomas. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne,Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-0851 Employee Anniversaries: 15 years of service: Regina Prentiss - Administration Mayor Flaggs recognized Regina Prentiss in Administration with fifteen (15) years of service. The Mayor and Aldermen congratulated Regina Prentiss for her years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0826 Adopt Board Meeting Minutes for: 1. June 21, 2019 B. ID-19-0852 Approve the following Personnel Action Forms: 1. Resignation - Fire Department (1) 2. Resignation - Ambulance Department (1) 3. Resignations - Police Department (2) C. ID-19-0846 Approve additions to Employee Driving List: 1. Shundell Marshall, Joshua Prewitt, Richard Davenport, Durrell McDuffie - Police Department D. ID-19-0815 Approve request from Vicksburg Police Department to place into unmarked inventory the following vehicle: 1. 2000 Ford Ranger, VIN #1FTYR10V1YPB88895 Attachments: Unmarked Vehicle City of Vicksburg Page 1 Printed on 9/10/2019 Board of Mayor and Aldermen Minutes - Final July 25, 2019 E. ID-19-0821 Continue State of Emergency due to flooding along the Mississippi River F. ID-19-0824 Approve request from Mayor George Flaggs, Jr. to reserve motor coach on August 10, 2019 from 12:00 noon until 1:30 p.m. Attachments: Bus Reservation form 080219 G. ID-19-0825 Accept Letter of Appeal from Jeff Martella, Realtor on behalf of Angela Mason appealing the decision from The Board of Architectural Review meeting held on July 9, 2019 to issue a 150 day stay of demolition for building located at 2118 Pearl Street and Authorize City Clerk to set Appeal Hearing Date for August 19, 2019 at 10:00 a.m. Attachments: Appeal Letter Appeal Minutes H. ID-19-0839 Accept Recommendation of Consultant Selection Committee to award RFQ for Levee Street Pedestrian Safety & Circulation Project to Stantec Consulting Services, Inc. Attachments: Levee Street Minutes_001 I. ID-19-0829 Authorize City Clerk to publish Notice of Final Payment to Central Asphalt, Inc. for the following project: 1. NRCS Erosion Control Project - Sherman Avenue Attachments: final payment J. ID-19-0837 Authorize issuance of requisitions: 1. 1909942 in the amount of $11,710.00 to Outside the Box Business Center, LLC for the purchase of a Outdoor Kiosk for the Beulah Cemetery Restoration Cemetery (Sole Source) 2. 1909988 in the amount of $34,980.00 to Control for the purchase of Control Panel for the Wastewater Treatment Plant (Sole Source) 3. 1910299 in the amount of $13,455.00 to Tri-State Chlorination for the purchase of Control Panel for the Wastewater Treatment pLant Scada System (Sole Source) Attachments: Requisition 1909942 Requisition 1909988 Requisition 1910299 K. ID-19-0823 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning of the following properties: 1. 896 National Street, PPIN 15098; owned by Mississippi Home Investment LLC 2. 500 North Poplar, PPIN 29746; owned by Restored Properties LLC 3. 322 Northridge Drive, PPIN 26367; owned by John & Andrea Thomas 4. Springridge Drive, PPIN 7708; owned by State of Mississippi 5. Cairo Drive, PPIN 10250; owned by State of Mississippi 6. 1600 Marcus Street, PPIN 13822; owned by State of Mississippi 7. 1545 Marcus Street, PPIN 13848; owned by State of Mississippi 8. 1549 Marcus Street, PPIN 13850; owned by State of Mississippi 9. 2503 Togo Street, PPIN 15584; owned by State of Mississippi 10. 1607 Main Street, PPIN 17521; owned by State of Mississippi 11. 1508 First East, PPIN 18643; owned by State of Mississippi 12. 1617 Sky Farm, PPIN 19372; owned by State of Mississippi 13. 1625 Sky Farm, PPIN 19734; owned by State of Mississippi 14. 1602 Sky Farm, PPIN 19769; owned by State of Mississippi 15. 1216 Fayette Street, PPIN 19471; owned by Gladys G. Bingham 16. 1608 Sky Farm, PPIN 19768; owned by Debbie Webb Brown 17. 2634 Roosevelt, PPIN 13074; owned by John Jr. & WillDelores Hunter City of Vicksburg Page 2 Printed on 9/10/2019 Board of Mayor and Aldermen Minutes - Final July 25, 2019 Est. 18. 105 Maple Circle, PPIN 6527; owned by Kingdom Management Group LLC 19. Cottage Row, PPIN 13233; owned by Hugh & Olivia Major Attachments: Special Assessments L. ID-19-0817 Approve request for sponsorship in the amount of $500.00 from National Alliance on Mental Illness (NAMI) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: NAMI Sponsorship Mayor Flaggs stated that purchasing an advertisement from National Alliance will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from National Alliance in the amount of $500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-19-0831 Approve request for sponsorship from McKenzie Rhett in the amount of $250.00 for Miss Junior Teen Mississippi United States pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Miss Junior Teen Mississippi Sponsorship Mayor Flaggs stated that purchasing an advertisement from McKenzie Rhett will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from McKenzie Rhett in the amount of $250.00. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. N. ID-19-0835 Approve request for advertisement in the amount of $1,000.00 from Vicksburg Packers Youth Football and Cheer, Inc. pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (North Ward Alderman's Discretionary Funds) Attachments: Packers Sponsorship Mayor Flaggs stated that purchasing an advertisement from Vicksburg Packers Youth Football and Cheer, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Packers Youth Football and Cheer, Inc. in the amount of $1,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972 (North Ward Alderman's Discretionary Funds). O. ID-19-0840 Approve request for sponsorship in the amount of $1,500.00 from the Warren Central High School Big Blue Band Boosters pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (South Ward Alderman's Discretionary Funds) Attachments: Band Sponsorship Mayor Flaggs stated that purchasing an advertisement from Warren Central High School Big Blue Band Boosters will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. City of Vicksburg Page 3 Printed on 9/10/2019 Board of Mayor and Aldermen Minutes - Final July 25, 2019 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Warren Central High School Big Blue Band Boosters in the amount of $1,500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972 (South Ward Alderman's Discretionary Funds). P. ID-19-0841 Approve request for sponsorship in the amount of $250.00 for Dr. Jane Ellen McAllister Historical Marker Souvenir Journal pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Marker Sponsorship Mayor Flaggs stated that purchasing an advertisement from Dr. Jane Ellen McAllister Historical Marker will bring favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconed by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Dr. Jane Ellen McAllister Souvenir Journal in the amount of $250.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-19-0842 Approve request for radio sponsorship from River 101.3 and K Hits 104.5 for St. Aloysius and Porter's Chapel Football pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code: 1. 750 ($375 per school) in August 2. $750 ($375 per school) in September 3. $75 per week, per school that they advance to the play-offs Attachments: Radio Sponsorship Mayor Flaggs stated that purchasing an advertisement from River 101.3 and K Hits 104.5 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg voted to approve the purchase of a sponsorship ad from River 101.3 and K Hits 104.5 in the amount of $750 ($375 per school) in August, $750 ($375 per school) in September and $75 per week, per school if they advance to the play-offs. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. R. ID-19-0845 Approve request for sponsorship in the amount of $500.00 from Roosevelt Brown Baseball LLC pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Baseball Sponsorship Mayor Flaggs stated that purchasing an advertisement from Roosevelt Brown Baseball LLC will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg voted to approve the purchase of a sponsorship ad from Roosevelt Brown Baseball LLC in the amount of $500.00 pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. S. ID-19-0848 Approve request for advertisement in the amount $500.00 for Our Mississippi Most Influential African Americans Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Advertisement City of Vicksburg Page 4 Printed on 9/10/2019 Board of Mayor and Aldermen Minutes - Final July 25, 2019 Mayor Flaggs stated that purchasing an advertisement from Our Mississippi Most Influential African Americans Magazine will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg voted to approve the purchase of a sponsorship ad from Our Mississippi Most Influential African Americans Magazine in the amount $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. T. ID-19-0863 Approve request from Cedric Tillman for use of Farmer's Market area to host MENtor & Me Community Event on August 4, 2019 at 6:00 p.m. Attachments: Community Event U. ID-19-0827 Approve the following with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year 2 Repairs: 1. Execute Contract Amendment No. 5 - Final 2. Approve Application for Payment Final in the amount of $345,702.77 3. Accept Close-Out Documents (Final Release and Consent of Surety to Final Payment) Attachments: Close Out CSAP Year 2 Repairs V. ID-19-0828 Approve the following with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year 3: 1. Execute Contract Amendment No. 3 - Final 2. Approve Application for Payment No. 5 - Final in the amount of $75,989.26 3. Accept Close-Out Documents (Final Release and Consent of Surety to Final Payment) Attachments: Close Out CSAP Year 3 W. ID-19-0838 Authorize City Clerk to re-advertise Sealed Bids for Central Fire Station - Window Replacement X. ID-19-0864 Authorize City Clerk to advertise sealed bids for: 1. Section 592 Waterline Improvements, Phase 1 Attachments: 592waterlinead2019 Y. ID-19-0818 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth Z. ID-19-0819 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax City of Vicksburg Page 5 Printed on 9/10/2019 Board of Mayor and Aldermen Minutes - Final July 25, 2019 The City Sexton presented report of collections, account opening graves etc. for the month of June 2019 as follows: Fisher Funeral Home - $350.00; W.H. Jefferson Funeral Home - $1,800.00; Lakeview Funeral Home - $2,125.00; Charles Riles Funeral Home - $800.00; C.J. Williams Funeral Home - $700.00; Miscellaneous - $1,150.00. The City Clerk presented the Privilege License Report for new businesses for the month of June 2019. The City Clerk presented the report of Mayor and Treasure from the Vicksburg Police Department in the amount of $107,328.31. The City Clerk presented the June 2019 Detailed Budget Report for approval. The City Clerk presented report of Tax Collections for City Taxes from the Warren County Tax Collector for the month of June 2019. The City Clerk presented report of Delinquent Tax Collections for June 2019. The City Clerk presented the June 2019 Credit Card Report for Approval as follows: Mayor Flaggs - $1,669.82; Alderman Mayfield - $455.00; Alderman Monsour, Jr., - $789.22; City Clerk (Police Department)- $1,066.30; Purchasing Department - $4,218.80. Attachments: Supporting documentation following minutes Routine Agenda: A. ID-19-0822 Receive and Award Reverse Auction Bids for Type III Ambulance Re-mount On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to receive and award the Reverse Auctions Bids for Type III Ambulance Re-mount in accordance with specifications and instructions for bidding on file in the office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. TYPE III AMBULANCE RE-MOUNT Two (2) Reverse Auction Bids Received: EMERGENCY VEHICLE SPECIALISTS (EVS), 892 Kansas Street; Memphis, TN 38106 5% Bid Bond: Yes Bid Amount: $90,000.00 SIV AMBULANCES LLC, 2400 Big Oak Road; Langhorne, PA 19047 5% Bid Bond: Yes Bid Amount: $89,500.00 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the foregoing bids to the Purchasing Department for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0843 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Budget Amendments of July 25, 2019. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0849 Adopt Resolution to Change the Name of a Portion of a City Street, Currently Mulberry Street, to Dr. Briggs Hopson Boulevard Attachments: Resolution Hopson On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Change the Name of a Portion of a City Street, currently Mulberry Street, to Dr. Briggs Hopson Boulevard. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 9/10/2019 Board of Mayor and Aldermen Minutes - Final July 25, 2019 D. ID-19-0816 Authorize Mayor to execute Amendment for Section 592 Waterline Improvements with EJES, Inc. Attachments: Amendment Waterline Improvements On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment for Section 592 Waterline Improvements with EJES, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0836 Accept Eighth Amendment to License Agreement between Utility Service Communications Co., Inc. and New Cingular Wireless PCS, LLC for Water Tank located at 3580 South Frontage Road Attachments: License Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Eighth Amendment to License Agreement between Utility Service Communications Co., Inc. and New Cingular Wireless PCS, LLC for Water Tank located at 3580 South Frontage Road. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0844 Authorize Mayor to execute Grant Agreement with Federal Aviation Administration (FAA) to Expand Apron at the Vicksburg Municipal Airport (AIP Project No. 3-28-0073-011-2019) Attachments: Grant Agreement Airport On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Grant Agreement with Federal Aviation Administration (FAA) to Expand Apron at the Vicksburg Municipal Airport (AIP Project No. 3-28-0073-011-2019). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0850 Authorize Mayor to execute Service Agreement for Website Design and Build and a Service Agreement for Website Hosting and Support with Municode On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Service Agreement for Website Design and Build and a Service Agreement for Website Hosting and Support with Municode. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0830 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss a request to proceed to cut, clean and demolish the following properties: 113 Alfred Drive, PPIN 011890; owned by Tommie Hubbard - (Cut grass/weeds, remove all trash and debris) 813 Bowman Street, PPIN 018328; owned by Paul T. Allen Estate - (Cut grass/weeds, remove all trash and debris, remove dilapidated building) 1501 Lane Street, PPIN 015353; owned by Cynthia Moore - (Cut grass/weeds, remove all trash and debris) 2228 Roger Street, PPIN 015606; owned by George McGloster, Jr. - (Cut grass/weeds, remove all trash and debris, remove dilapidated building and accessory structure) 2228-1/2 Roger Street, PPIN 015606; owned by George McGloster, Jr. - (Cut grass/weeds, remove all trash and debris, remove dilapidated building and accessory structure) 1679 Standard Hill Road, PPIN 016635; owned by Claudia A. Wright et al - (Cut City of Vicksburg Page 7 Printed on 9/10/2019 Board of Mayor and Aldermen Minutes - Final July 25, 2019 grass/weeds, remove trash and debris) Washington Street, PPIN 016730; owned by Dinnie K. Johnston - (Cut grass/weeds, remove trash and debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owners have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 13 Alfred Drive, PPIN 011890; owned by Tommie Hubbard - Complied 813 Bowman Street, PPIN 018328; owned by Paul T. Allen Estate - Complied 1501 Lane Street, PPIN 015353; owned by Cynthia Moore - Complied 2228 Roger Street, PPIN 015606; owned by George McGloster, Jr. - Not Complied 2228-1/2 Roger Street, PPIN 015606; owned by George McGloster, Jr. - Not Complied 1679 Standard Hill Road, PPIN 016635; owned by Claudia A. Wright et al - Not Complied Washington Street, PPIN 016730; owned by Dinnie K. Johnston - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. I. ID-19-0820 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 154735 - 155139. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hires in the Police Department (4), Status Change in the Community Service Department (1), Pay Adjustments in the Fire Department (2), Pay Adjustment in the Parks and Recreation Department (1), Pay Adjustments in the Police Department (2), Longevity in the Administration Department (1), Department Transfer in the Sewer Department (1), Suspension in the Sewer Department (1), Suspension in the Street Department (1), Suspension in the Gas Department (1), Suspension in the Fire Department (1), Termination in the Sewer Department (1), Termination in the Gas Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Police Department (4), Status Change in the Community Service Department (1), Pay Adjustments in the Fire Department (2), Pay Adjustment in the Parks and Recreation Department (1), Pay Adjustments in the Police Department (2), Longevity in the Administration Department (1), Department Transfer in the Sewer Department (1), Suspension in the Sewer Department (1), Suspension in the Street Department (1), Suspension City of Vicksburg Page 8 Printed on 9/10/2019 Board of Mayor and Aldermen Minutes - Final July 25, 2019 in the Gas Department (1), Suspension in the Fire Department (1), Termination in the Sewer Department (1), Termination in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0853 New Hires - Police Department (4) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the New Hires: a Patrol Officer at Entry Level at $14.75 per hour effective July 31, 2019; a Certified Officer with ten (10) years experience at $16.15 per hour, effective July 31, 2019; a Police Officer at an Entry Level at $14.75 per hour, effective July 31, 2019 and a Part-Time Court Bailiff at $10.00 per hour, effective July 31, 2019, in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0854 Status Change - Community Service (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Status Change from Part-Time Foreman to Full-Time Foreman at $9.00 per hour, effective July 17, 2019, in Community Service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0855 Pay Adjustments - Fire Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments from a Firefighter I at $9.25 an hour to Firefighter/Ambulance IV at $11.54 per hour, effective July 17, 2019. Employee has met requirements for increase in Tier Pay System and is assigned to an ambulance and a Captain V+ from $17.65 per hour to $17.71 per hour. Captain may receive one raise per year after completing fifth tier, with satisfactory evaluation and physical agility test with an additional .06 cents longevity pay for twenty years, effective July 17, 2019, in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0856 Pay Adjustment - Parks & Recreation (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment from a Lifeguard at $8.00 per hour to WSI/Lifegard at $8.25 per hour, effective July 18, 2019. Employee completed Water Safety Instructor Course on 7/17/2019. Per Lifeguard Pay Scale, employee would receive a pay increase of .25 cents per hour in the Parks & Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0857 Pay Adjustments - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of a Patrol Officer at $15.75 per hour to a Field Training Officer (FTO)/Patrol at $16.50 per hour, effective July 31, 2019 and a Police Officer from $16.42 per hour to a Field Training Officer (FTO)/Patrol at $17.17 per hour, effective July 31, 2019, in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0858 Longevity Pay - Administration (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of an Administrative Assistant from $15.81 per hour to $15.90 per hour, effective July 28, 2019 for City of Vicksburg Page 9 Printed on 9/10/2019 Board of Mayor and Aldermen Minutes - Final July 25, 2019 fifteen (15) years of service in the Administration Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0859 Department Transfer - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Department Transfer from a Foreman at $9.53 per hour to a Pump Station Technician at $12.00 per hour, effective July 25, 2019, in the Sewer Department. Employee is a replacement for an employee that had resigned and has worked as a pump station tech prior to being a foreman. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0860 Suspension - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to revoke the Suspension of an Equipment Operator for two (2) days and approved a forty-five (45) day probation, effective July 25, 2019, in the Sewer Department. Employee has three (3) unexcused absences. This is a violation of the City of Vicksburg's Attendance Policy and Personnel Rules and Regulations 4.1 (i) and (z). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0807 Suspension - Street Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Concrete Finisher from five (5) to three (3) days in the Street Department, effective July 26, 2019. Employee has four (4) unexcused absences. This is a violation of the City of Vicksburg's Attendance Policy and the Personnel Rules and Regulations 4.1 (i) and (z). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-19-0861 Suspension - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Laborer from five (5) days to three (3) days in the Gas Department, effective July 26, 2019. Employee called out on 7/31/2018; on 8/27/2018 employee received a one (1) day suspension; on 9/13/2018, employee called in @7:30 am stating a family emergency; on 9/26/2018 employee received a two (2) day suspension; on 12/26/2018 employee clocked in at 6:38 am and was sent home; on 2/15/2019 employee time off was not approved and was recommended a five (5) suspension, but the Board gave him a warning; on 3/4/2019, employee called in sick on 6/7/2019 and 7/18/2019 @ 7:17 am. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-19-0862 Suspension - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Lieutenant I for one (1) shift (24 hours) in the Fire Department. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy for 24-Hour Shift Employees six (6) occurrences. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-19-0809 Termination - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve a five (5) day suspension followed by a 45-day probation in the Sewer Department, effective July 26, 2019, in lieu of the recommended Termination of Human Resource. Employee is in violation of the City of Vicksburg's Attendance Policy and Personnel Rules and Regulations 4 (i), (p) and (z). Employee has five (5) unexcused absences. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 10 Printed on 9/10/2019 Board of Mayor and Aldermen Minutes - Final July 25, 2019 M. ID-19-0810 Termination - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve a five (5) day suspension followed by a forty-five (45) day probation of a Laborer in the Gas Department, effective July 26, 2019, in lieu of the recommendation of Termination by Human Resources. Employee violated the City of Vicksburg's Attendance Policy 7.4 (c), (i), (ii). On 8/28/2018, employee was suspended for two (2) days; on 1/8/2019, employee was suspended for five (5) days; on 2/14/2019 employee took two (2) days off without approval. A request was sent in for termination and the Board placed him on probation; on 4/8/019 employee called in sick; on 6/28/2019 called in with no excuse. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-19-0991 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, August 08, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 11 Printed on 9/10/2019