Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, October 7, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Gertrude Young. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda REMOVE: Executive Session Letter E. Pay Adjustment - Community Service (ID-19-1184) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-1177 Employee Anniversaries: 10 years of service: Alberta Wheeler - City Court 5 years of service: Roger Herrington - Sewer Mains; Billy White - Vehicle Maintenance; Blake Clifford - Building Maintenance; Maria Grady - Police Department; Kathy Allen - Accounting Mayor Flaggs recognized Alberta Wheeler in City Court with ten (10) years of service, Roger Herrington in Sewer Mains Department, Billy White in Vehicle Maintenance, Blake Clifford in Building Maintenance, Maria Grady in the Police Department and Kath Allen in Accounting with five (5) years each of service. The Mayor and Aldermen congratulated Alberta Wheeler, Roger Herrington, Billy White, Blake Clifford, Maria Grady and Kathy Allen for their years of service with the City of Vicksburg. B. ID-19-1126 Recognition: St. Aloysius High School Swim Team Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-1131 Adopt Board Meeting Minutes for: 1. August 23, 2019 2. September 3, 2019 3. September 10, 2019 4. September 13, 2019 5. September 16, 2019 6. September 19, 2019 (Special Called) City of Vicksburg Page 1 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 7, 2019 B. ID-19-1179 Approve the following Personnel Action Forms: 1. Terminations - Right of Way (2) C. ID-19-1056 Approve request for advertisement in the amount of $1,500.00 from The Vicksburg Post for 2020 Live Vicksburg Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Live Vicksburg Magazine Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of $1,500.00 for 2020 Live Vicksburg Magazine. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. D. ID-19-1140 Approve request from Trinity Temple Baptist Church located at 1063 Meadow Street to host a Hallelujah Night Event by blocking off Letitia and Green Streets on October 31, 2019 from 5:30 p.m. - 8:00 p.m. to provide safe Christian fun for the youth Attachments: Trinity Temple E. ID-19-1148 Approve request from Prestige Institute for Success for matching funds in the amount of $2,000.00 pursuant to Section 21-19-65 of the Mississippi Code for a project entitled "Know Before You Must Go" designed to introduce local students to the justice court system in a classroom/assembly setting Attachments: Prestige Institute On motion of Alderman Monsour, Jr., second by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $2,000.00 to Prestige Institute for Success. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. F. ID-19-1150 Approve request from Central Mississippi Prevention Services, Inc. for allocation of matching funds in the amount of $20,000.00 for students to receive academic assistance pursuant to Section 21-19-65 of the Mississippi Code Attachments: CMPS Allocation On motion of Alderman Monsour, Jr., second by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $20,000.00 to Central Mississippi Prevention Services, Inc. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. G. ID-19-1152 Approve request for advertisement in the amount of $2,000.00 from Junior Auxiliary of Vicksburg pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Mayor's Discretionary Funds) Attachments: JAV Advertisement Mayor Flaggs stated that purchasing an advertisement from Junior Auxiliary of Vicksburg will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Junior Auxiliary of Vicksburg in the amount of $2,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. (Mayor's Discretionary Funds) City of Vicksburg Page 2 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 7, 2019 H. ID-19-1151 Approve request for advertisement in the amount of $500.00 from Karen Davis for the 4th Annual Glammathon Alcorn State University Homecoming celebration pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Mayor's Discretionary Funds) Attachments: Alcorn Glammathon Mayor Flaggs stated that purchasing an advertisement from Karen Davis will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Karen Davis in the amount of $500.00 for the 4th Annual Glammathon Alcorn State University Homecoming Celebration. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. (Mayor's Discretionary Funds) I. ID-19-1153 Approve request from Truly Ministries, Inc. for matching funds in the amount of $10,000.00 for after school and parenting classes pursuant to Section 21-19-65 of the Mississippi Code (Mayor's Discretionary Funds) Attachments: Truly Ministries On motion of Alderman Monsour, Jr., second by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Truly Ministries. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds (Mayor's Discretionary Funds). J. ID-19-1154 Approve request from Bolden's House for matching funds in the amount of $5,000.00 pursuant to Section 21-19-65 of the Mississippi Code [Shelter for boys with ages ranging from 14 to 18 (Mayor's Discretionary Funds)] Attachments: Bolden's House On motion of Alderman Monsour, Jr., second by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $5,000.00 to Bolden's House. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds [Shelter for boys with ages ranging from 14 to 18 (Mayor's Discretionary Funds)]. K. ID-19-1155 Authorize Contribution of $5,000.00 to Storehouse Community Food Pantry pursuant to House Bill 1466 (2017) (Mayor's Discretionary Funds) Attachments: Storehouse Pantry L. ID-19-1156 Approve request for advertisement in the amount of $2,000.00 from Carpe Diem Management for its Annual Black Friday Comedy Show pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Mayor's Discretionary Funds) Attachments: Comedy Show Advertisement Mayor Flaggs stated that purchasing an advertisement from Carpe Diem Management will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Carpe Diem Management in the amount of $2,000.00 for its Annual Black Friday Comedy Show. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. (Mayor's Discretionary Funds) M. ID-19-1157 Approve request from The Academy at King Solomon for matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code [designed to serve as a forum between the home and public school City of Vicksburg Page 3 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 7, 2019 system to further strengthen the Vicksburg-Warren Community (Mayor's Discretionary Funds)] Attachments: King Solomon On motion of Alderman Monsour, Jr., second by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to The Academy at King Solomon. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds (Mayor's Discretionary Funds). N. ID-19-1158 Approve request for advertisement from Jackson State University National Alumni Association (JSUNAA) in the amount of $1,000.00 for Thee Blue Tie Gala pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Mayor's Discretionary Funds) Attachments: Blue Tie Gala Advertisement Mayor Flaggs stated that purchasing an advertisement from Jackson State University National Alumni Association (JSUNAA) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Jackson State University National Alumni Association (JSUNAA) in the amount of $1,000.00 for Thee Blue Tie Gala. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. (Mayor's Discretionary Funds) O. ID-19-1159 Approve request for advertisement from Vicksburg Catholic School in the amount of $250.00 for the 5th Annual VCS Spooky Sprint 5K Race and 1 Mile Fun Run pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Spooky Sprint Advertisement Mayor Flaggs stated that purchasing an advertisement from Vicksburg Catholic School will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Catholic School in the amount of $250.00 for the 5th Annual VCS Spooky Sprint 5K Race and 1 Mile Fun Run. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. P. ID-19-1160 Approve request from Sounds of Hope Ministries - Pretty Me Tea Society for matching funds in the amount of $2,000.00 pursuant to Section 21-19-65 of the Mississippi Code [Program for girls between the ages of 7 - 17 (Mayor's Discretionary Funds)] Attachments: The Meeting Place On motion of Alderman Monsour, Jr., second by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $2,000.00 to Sounds of Hope Ministries - Pretty Me Tea Society. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds [Program for girls between the ages of 7- 17 (Mayor's Discretionary Funds)]. Q. ID-19-1161 Approve request for advertisement from Vicksburg Warren County Board of Realtors in the amount of $100.00 for their golf tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Golf Advertisement Mayor Flaggs stated that purchasing an advertisement from Vicksburg Warren County Board of Realtors will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward City of Vicksburg Page 4 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 7, 2019 advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Warren County Board of Realtors in the amount of $100.00 for their golf tournament. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. R. ID-19-1162 Approve request from Lendsi Radio, LLC for radio advertisement in the amount of $1,180.00 ($590 per month per station) for Vicksburg and Warren Central High School Football Games for the months of October and November 2019 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Radio Advertisement Football Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio, LLC will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Lendsi Radio, LLC in the amount of $1,180.00 ($590.00 per month oer station) for Vicksburg and Warren Central High School Football Games for the months of October and November 2019. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. S. ID-19-1163 Approve request for radio advertisement in the amount of $400.00 from River 101.3 / KHits 104.5 / The Touch 92.7 for Halloween Safety Tips Campaign pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Radio Advertisement Halloween Mayor Flaggs stated that purchasing an advertisement from River 101.3/ K Hits 104.5/ The Touch 92.7 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from River 101.3/ K Hits 104.5/ The Touch 92.7 in the amount of $400.00 for Halloween Safety Tips Campaign. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. T. ID-19-1164 Approve request from Triumph Ministries, Inc. dba Kings Empowerment Center for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code (After school tutorial program and other educational programs for the youths and adults) Attachments: Triumph Allocation On motion of Alderman Monsour, Jr., second by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Triumphant Ministries, Inc. dba Kings Empowerment Center. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds (After school tutorial program and other educational programs for the youths and adults). U. ID-19-1168 Approve request from The Exchange Club of Vicksburg Child Abuse Prevention Center, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code (Court Appointed Special Advocates who represent the youth ages 0-17 in Warren County Youth Court) Attachments: CAP Center Allocation On motion of Alderman Monsour, Jr., second by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to City of Vicksburg Page 5 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 7, 2019 The Exchange Club of Vicksburg Child Abuse Prevention Center, Inc. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds (Court Appointed Special Advocates who represent the youth ages 0-17 in Warren County Youth Court). V. ID-19-1171 Approve Request from Vicksburg Police Department to Establish Petty Cash Fund in the name of Milton Moore, Chief of Police in the amount of $3,500.00 Attachments: Petty Cash Police Dept. W. ID-19-1174 Approve request from Joycie A. Bright with Faith Walker Learning Development Foundation, Inc. for matching funds in the amount of $5,000.00 pursuant to Section 21-19-65 of the Mississippi Code (to provide GED services for those citizens who require services that are not provided by Hinds Community College) Attachments: Faith Walker Learning Development Foundation, Inc. On motion of Alderman Monsour, Jr., second by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $5,000.00 to Joycie A. Bright with Faith Walker Learning Development Foundation, Inc.. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds (to provide GED services for those citizens who require services that are not provided by Hinds Community College). X. ID-19-1146 Authorize City Clerk to advertise Sealed Proposals for: 1. Anaerobic Sludge Digester Improvements Attachments: Anaerobic Sludge Digester Y. ID-19-1193 Approve the following requests from jb Entertainment Group: 1. Permission to hold an Alumni Block Party to celebrate Alcorn State University Homecoming Weekend in the City of Vicksburg 2. Reserve Washington Street Park at 1007 Washington Street 3. Block Washington Street with barricades at the intersecting streets of Jackson & Grove Streets, starting at 8:00 a.m. 4. Waiver of Open Container Ordinance 5. Access to an electricity box 6. Presence of one (1) Vicksburg Police Department officer on site during the hours of the event 7. Provide six (6) waste bins to discourage littering 8. Place two (2) light structures at the Washington Street Park 9. Advertisement in the amount $1,125.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Mayor's Discretionary Funds) Mayor Flaggs stated that purchasing an advertisement from jb Entertainment Group will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from jb Entertainment Group in the amount of $1,125.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. Z. ID-19-1166 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 154716-154717. Routine Agenda: A. ID-19-1132 Receive Request for Qualifications for Professional Airport Services for the Vicksburg Municipal Airport On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Receive Request for Qualifications for Professional Airport Services for the Vicksburg Municipal Airport in accordance with City of Vicksburg Page 6 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 7, 2019 specifications and instructions for bidding on file in the office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL AIRPORT SERVICES AT THE VICKSBURG MUNICIPAL AIRPORT: BARGE DESIGN SERVICES, INC., 2047 West Main Street, Suite 1; Dothan, AL 36301 ALLEN & HOSHALL, 1675 Lakeland Drive, Suite 207; Jackson, MS 39216 NEEL-SCHAFFER, INC., 820 South Street, Third Floor; Vicksburg, MS 39180 JBHM ARCHITECTS, P.A., 308 E. Pearl Street, Suite 300; Jackson, MS 39201 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Consulting Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-1133 Receive Request for Proposals for Port of Vicksburg Market Analysis On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Receive Request for Proposals for Port of Vicksburg Market Analysis in accordance with specifications and instructions for bidding on file in the office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. REQUEST FOR PROPOSALS FOR PORT OF VICKSBURG MARKET ANALYSIS: SEABURY MARITIME, 3333 Thornall Street; Edison, NJ 08837 GLOBAL LOGISTICS DEVELOPMENT PARTNERS, LLC, 14362 North Frank Lloyd Wright Blvd., Suite 1000; Scottsdale, AZ 85260 CAMBRIDGE SYSTEMATICS, INC., 101 Station Landing, Suite 410; Medford, MA 02155 MERCATOR INTERNATIONAL LLC, 4040 Lake Washington Blvd., Suite 310; Kirkland, WA 98033 JOHN C. MARTIN ASSOCIATES, LLC, 941 Wheatland Avenue, Suite 203; Lancaster, PA 17603 IHS GLOBAL, INC., 15 Inverness Way East; Englewood, CO 80112 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-1173 Presentation by Small Business Administration's Disaster Recovery Attachments: SBA Fact Sheet - Disaster SBA News Release D. ID-19-1123 Discuss Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of October 2019 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. E. ID-19-1124 Discuss Vicksburg Convention and Visitors Bureau Updates Ms.Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of October 2019 and invited the public to attend. City of Vicksburg Page 7 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 7, 2019 The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. F. ID-19-1130 Authorize the Mayor to execute Request for Cash No. 7 with the Mississippi Home Corporation Investment Partnership Program Attachments: HOME Request Cash #7 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Request for Cash No. 7 with the Mississippi Home Corporation Investment Partnership Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-1170 Authorize Mayor to Execute Notice of Award for Section 592 Waterline Improvements Attachments: Sec592 Notice of Award On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Notice of Award for Section 592 Waterline Improvements. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-1172 Accept donation of Belgian Malinois K-9, Nadia from Southern State K-9 and add to Vicksburg Police Department Inventory Attachments: K-9 Donation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept donation of Belgian Malinois K-9, Nadia from Southern State K-9 and add to Vicksburg Police Department Inventory. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-1176 Ratify Approval of request for advertisement from Jackson State University Alumni and Constituency Relations in the amount of $250.00 for The Class of 1969 Society of Golden Tigers Jazz Brunch and Induction Ceremony pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: JSU Class of 1969 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Approval of request for advertisement from Jackson State University Alumni and Constituency Relations in the amount of $250.00 for The Class of 1969 Society of Golden Tigers Jazz Brunch and Induction Ceremony pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-19-1191 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community. Attachments: Special Assessments 107 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss a request to proceed to cut, clean and demolish the following properties: 1218 Harrison Street; PPIN 018236, owned by Jerry Hall Capital Investment Corp - (Cut grass/weeds, remove trash & debris) 1014 Howard Street; PPIN 017625, owned by Jacqueline Wolf - (Remove inoperable vehicles) 2414 Hunt Street; PPIN 015253, owned by Ameen R & Jo Ann Al'Islam - (Cut grass/weeds, remove trash & debris, remove dilapidated building) 1615 Main Street; PPIN 017523, owned by Sarah Taylor - (Cut grass/weeds, remove trash & debris) 2017 Skyfarm Avenue; PPIN 019892, owned by Beverly Carson - (Cut grass/weeds, remove trash & debris) 42 Wigwam Road; PPIN 011106, owned by Joseph T & Larissa Barrett - (Cut City of Vicksburg Page 8 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 7, 2019 grass/weeds, remove trash & debris, remove inoperable vehicles, remove dilapidated building) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owners have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1218 Harrison Street; PPIN 018236, owned by Jerry Hall Capital Investment Corp - Not Complied 1014 Howard Street; PPIN 017625, owned by Jacqueline Wolf - Not Complied 2414 Hunt Street; PPIN 015253, owned by Ameen R & Jo Ann Al'Islam - Requesting thirty (30) day extension 1615 Main Street; PPIN 017523, owned by Sarah Taylor - Complied 2017 Skyfarm Avenue; PPIN 019892, owned by Beverly Carson - Complied 42 Wigwam Road; PPIN 011106, owned by Joseph T & Larissa Barrett - Requesting Sixty (60) day extension with thirty (30) day progress The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-19-1129 Adopt Resolution to Declare Property Surplus and Authorize Mayor to execute Quitclaim Deed to Jennifer Wilson Attachments: Resolution Surplus Property Quitclaim Deed On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Declare Property Surplus and Authorize Mayor to execute Quitclaim Deed to Jennifer Wilson. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-19-1167 Authorize Mayor to execute Contract for Services with Mary Jane Wooten Attachments: Wooten Contract On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services with Mary Jane Wooten. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-19-1169 Authorize Mayor to Execute Letter of Engagement with Book T. Camper, Jr., CPA for fiscal year ended September 30, 2019 Attachments: Camper 2019 Engagement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Letter of Engagement with Booker T. Camper, Jr., CPA, for fiscal year ended September 30, 2019. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Promotions in the Fire Department (2); Promotions in the Ambulance Department (2); Pay Adjustments in the Police Department (5); Pay Adjustment in the Ambulance Department (1); Pay Adjustment in the Community Service Department (1); Longevity Pay in City Court (1); Longevity Pay in Sewer Mains Department (1); Longevity Pay in Vehicle Maintenance (1); City of Vicksburg Page 9 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 7, 2019 Longevity Pay in Building Maintenance (1); Longevity Pay in Accounting (1); Suspension in the Sewer Department (1); Discuss Litigation Matter; Discuss Real Estate Matter. The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Promotions in the Fire Department (2); Promotions in the Ambulance Department (2); Pay Adjustments in the Police Department (5); Pay Adjustment in the Ambulance Department (1); Pay Adjustment in the Community Service Department (1); Longevity Pay in City Court (1); Longevity Pay in Sewer Mains Department (1); Longevity Pay in Vehicle Maintenance (1); Longevity Pay in Building Maintenance (1); Longevity Pay in Accounting (1); Suspension in the Sewer Department (1); Discuss Litigation Matter; Discuss Real Estate Matter. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-1180 Promotions - Fire Department (2) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotions of a Firefighter/Ambulance III (2018 rate) from $11.09 per hour to a Lieutenant/Paramedic I at $14.96 per hour, effective October 9, 2019. Employee received a promotion and paramedic certification pay adjustment with the new Tier rate to take effect on October 9, 2019 and a Captain V+ (2018 rate) from $16.41($16.16 + .25 ) per hour to Assistant Chief I at $19.07 per hour, effective October 9, 2019. Employee received a promotion which included longevity pay of .25 for twenty (20) years in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-1181 Promotions - Ambulance Department (2) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotions of a Firefighter/Paramedic V (2018 rate) from $14.26 per hour to a Lieutenant Paramedic I at $14.96 per hour and a Lieutenant Paramedic I (2018 rate) from $14.64 ($14.52 + .12) per hour to a Captain Paramedic I at $16.65 per hour, effective October 9, 2019. Employee was promoted from Lieutenant to Captain which includes longevity pay of .12 per hour for ten (10) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-1182 Pay Adjustments - Police Department (5) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Patrol Officer from $15.75 per hour to $15.95 per hour, effective October 8, 2019. Employee is entitled to an additional .20 per hour increase for five (5) years of service; a Juvenile Investigator from $21.28 per hour to $22.93 per hour, effective October 9, 2019. Employee is eligible for an additional $1.65 per hour education incentive for earning a Bachelor's Degree in Criminal Justice on September 16, 2019; a Field Training/Patrol Officer from $16.50 per hour to a Patrol Officer at $15.75 per hour, effective October 9, 2019. Officer is no longer serving as a FTO; a FTO/Patrol Officer from $17.37 per hour to a Police Officer at $16.62 per hour, effective October 9, 2019. Employee is no longer serving as an FTO; a Captain in Internal Affairs from $28.63 per hour to an Internal Affairs Public Relations Officer to $29.63 per hour, effective September 26, 2019. This action form is to correct the PAF the board previously approved September 25, 2019. The current pay rate should be $25.29 +$0.34 = $28.63 and the new pay rate should be $28.29 +$0.34 +$1.00 = $29.63 for employee serving as Public Relations Officer (PRO) in the Police Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 10 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 7, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-1183 Pay Adjustment - Ambulance Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustment of a Firefighter IV (2018 rate) from $10.71 per hour to a Firefighter/Ambulance IV at $11.89 per hour, effective October 9, 2019. Employee has been assigned to an ambulance in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-1184 Pay Adjustment - Community Service (1) This agenda item was removed F. ID-19-1185 Longevity Pay - City Court (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .08 cents per hour Longevity Pay of a Deputy Court Clerk from $11.67 per hour to $11.84 per hour, effective October 7, 2019. Employee is entitled an increase of .08 cents for ten (10) years of service in the City Court Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-1186 Longevity Pay - Sewer Mains (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Longevity Pay of a Supervisor/Foreman from $12.00 per hour to $12.09 per hour, effective October 7, 2019. Employee is entitled to an additional .09 cents per hour for five (5) years of service in the Sewer Mains Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-1187 Longevity Pay - Vehicle Maintenance (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Mechanic II from $14.51 per hour to $14.60 per hour, effective October 7, 2019. Employee is entitled to an additional .09 cents per hour increase for five (5) years of service in the Vehicle Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-1188 Longevity Pay - Building Maintenance (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of a Carpenter from $12.73 per hour to $12.82 per hour, effective October 7, 2019. Employee is entitled to an additional .09 cents per hour increase for five (5) years of service in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-19-1189 Longevity Pay - Accounting (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of a Specialist I from $10.10 per hour to $10.19 per hour, effective October 10, 2019. Employee is entitled to an additional .09 cents per hour for five (5) years of service in the Accounting Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-19-1190 Suspension - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve a 45-day probation and terminate the original Suspension of a Laborer in the Sewer Department, effective October 7, 2019. Employee has two (2) unexcused absences and has only been employed since City of Vicksburg Page 11 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 7, 2019 6/5/2019. This is a violation of the City of Vicksburg Attendance Policy and Personnel Rules and Regulations 4.1. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Litigation Matters: L. ID-19-1175 Discuss- Litigation Matter On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Mayor to execute settlement with Hemphill for South Frontage Road Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Real Estate Matters: M. ID-19-1192 Discuss Real Estate Matter Disussion on developer's request to purchase property N. ID-19-1307 Come out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, October 10, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 12 Printed on 11/18/2019