Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Thursday, October 10, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: Pursuant to Section 39 of the Special Charter of the City of Vicksburg that describes the duties specified only to the Mayor of the city, I am appointing a Vicksburg Municipal Airport Professional Service Committee to evaluate proposals and recommend engineering services to the Board of Mayor and Aldermen. The members of this committee will include: Public Works Director Garnett Van Norman Grants Specialist Nancy Allen Community Development Director Jeff Richardson Purchasing Director Ann Grimshel City Attorney Nancy Thomas Fire Chief Craig Danczyk Airport Director Ron Davis 4. Adopt Agenda ADD: Under Routine Agenda: Letter H. Authorize Mayor to execute Challenge Partnership Agreement Between The Department of the Army and The City of Vicksburg (ID-19-1220). REMOVE: Under Executive Session: Letter A. Pay Adjustment - Community Service (1) (ID-19-1215) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-1165 Senior Center Ambassador for the month of October 2019 - Diane Bost Jennifer Harper came before the Board and presented Diane Bost as the Senior Center Ambassador for the month of October 2019. The Mayor and Aldermen thanked Ms. Bost as Ambassador for October 2019. B. ID-19-1206 Recognition - St. Aloysius High School Swim Team C. ID-19-1211 Proclamation: Red Ribbon Week City of Vicksburg Page 1 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 10, 2019 Attachments: Red Ribbon Proclamation Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-1214 Approve the following Personnel Action Forms: 1. New Hire - Street Department (1) 2. Resignations - Water Mains Department (2) B. ID-19-1213 Approve Addition to Employee Driving List: 1. Manuel Buchanan - Street Department C. ID-19-1199 Approve request for advertisement in the amount of $750.00 from Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity for the 31st Annual Martin Luther King Scholarship Breakfast pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: MLK Scholarship Breakfast Mayor Flaggs stated that purchasing an advertisement from Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity in the amount of $750.00 for the 31st Annual Martin Luther King Scholarship Breakfast. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. D. ID-19-1200 Approve request for advertisement in the amount of $2,000.00 from Shonna Morton for their 4th Annual New Year's Eve Masquerade Ball hosted by the David L. Hubbard Foundation pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Mayor's Discretionary Funds) Attachments: Hubbard Foundation Advertisement Mayor Flaggs stated that purchasing an advertisement from Shonna Morton will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, and seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Shonna Morton in the amount of $2,000.00 for the 4th Annual New Year's Eve Masquerade Ball hosted by the David L. Hubbard Foundation. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972 (Mayor's Discretionary Funds). E. ID-19-1205 Approve request for advertisement in the amount of $300.00 from Alcorn State University for its 11th Annual Purple and Gold Golf Tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: ASU Golf Tournament Mayor Flaggs stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University in the amount of $300.00 for the 11th Annual Purple and Gold Golf Tournament. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. City of Vicksburg Page 2 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 10, 2019 F. ID-19-1208 Approve the following requests for Steve "Air II" and Mechelle McNair Memorial Foundation : 1. Advertisement in the amount $1,500.00 for Legacy Endowment Gala pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code 2. Assistance from Vicksburg Police Department with traffic, parking, and security services Attachments: McNair Advertisement McNair Gala Mayor Flaggs stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University in the amount of $1,500.00 for Legacy Endowment Gala for Steve "Air II" and Mechelle McNair Memorial Foundation. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved assistance from the Vicksburg Police Department with traffic, parking, and security services. G. ID-19-1218 Approve request for advertisement in the amount of $500.00 from Vicksburg Orchestral Society for Vicksburg Night at the Mississippi Symphony pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Vicksburg Orchestral Advertisement Mayor Flaggs stated that purchasing an advertisement from Vicksburg Orchestral Society will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from the Vicksburg Orchestral Society in the amount of $500.00 for its Vicksburg Night at the Mississippi Symphony. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. H. ID-19-1201 Approve request from Lifting Lives Ministries for matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Lifting Lives Funds On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Lifting Lives Ministries. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended for matching funds for social and community service programs and the City is matching these funds. I. ID-19-1202 Approve request from Community Council of Warren County for allocation of funds in the amount of $35,000.00 for the frail elderly in the City of Vicksburg and Warren County pursuant to Section 43-9-47 of the Mississippi Code ($17,500.00 in November 2019 and $17,500.00 in December 2019) Attachments: Community Council Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $35,000.00 ($17,500.00 in November 2019 and $17,500.00 in December 2019) to Community Council of Warren County. The City is authorized pursuant to Section 43-9-47 of the Mississippi Code for authority municipality to match federal funds for any assistance programs for aged persons in the City of Vicksburg and Warren County. City of Vicksburg Page 3 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 10, 2019 J. ID-19-1197 Ratify Mayor's execution on Change of Scope #4 final for the parking lot improvement project located south of the MS Hardware Building (MS Center for Innovation and Tech Transfer (MCITT) Attachments: Parking Lot Budget Mod #3 K. ID-19-1207 Approve the following with Theobald Construction Services, LLC for Parking Lot Improvements South of the future MS Center for Innovation and Tech Transfer (MCITT): 1. Mayor execute Change Order No. 2 & Final 2. Approve Application for Payment No. 6 and Final in the amount of $69,276.46 3. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, and Consent of Surety to Final Payment) Attachments: Parking Lot Improvements Close Out L. ID-19-1198 Authorize Mayor to execute Contract Amendment No. 2 with Greenbriar for Automatic Bar Screen Wastewater Treatment Plant Attachments: Auto Bar Screen Amendment #2 M. ID-19-1195 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1636-1943, 154718-154719, and 156871-157225. Routine Agenda: A. ID-19-1194 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of October 2019 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-19-1196 Approve Municipal Compliance Questionnaire for Year Ending September 30, 2019 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Municipal Compliance Questionnaire for Year Ending September 30, 2019. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-1219 Accept Recommendation of Consultant Selection Committee that the City begin contract negotiations with Barge Design Services, Inc. for professional services for the Vicksburg Municipal Airport On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Recommendation of Consultant Selection Committee that the City begin contract negotiations with Barge Design Services, Inc. for professional services for the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-1210 Adopt an Ordinance to Amend Ordinance 71-8, as Amended, the Zoning Ordinance of the City of Vicksburg, Mississippi by Deleting Section 201 Definition of Political Signs and Section 408.16 Political Signs Attachments: Ordinance Political Signs On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt an Ordinance to Amend Ordinance 71-8, as Amended, the Zoning Ordinance of the City of Vicksburg, Mississippi by Deleting Section 201 Definition of Political Signs and Section 408.16 Political Signs. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 10, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-1212 Accept Recommendation of Zoning Board of Appeals to Amend Ordinance 71-8 of the Code of Ordinances of the City of Vicksburg, Mississippi to rezone 913 Washington Street from CBR-4 Commercial, Business and Multifamily Residential to C-4 General Commercial Attachments: Zoning Board Recommendation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Recommendation of Zoning Board of Appeals to Amend Ordinance 71-8 of the Code of Ordinances of the City of Vicksburg, Mississippi to rezone 913 Washington Street from CBR-4 Commercial, Business and Multifamily Residential to C-4 General Commercial. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-1203 Accept donation of Dutch Shepard K-9, Kilo from Inv. Donnie Heggins and add to Vicksburg Police Department Inventory Attachments: K-9 Donation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the donation of Dutch Shepard K-9, Kilo from Inv. Donnie Heggins and add to Vicksburg Police Department Inventory. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-1204 Authorize Mayor to execute Water Pollution Control Revolving Loan Fund Loan Agreement with Mississippi Department of Environmental Quality Attachments: SRF Loan On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Water Pollution Control Revolving Loan Fund Loan Agreement with Mississippi Department of Environmental Quality. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-1220 Authorize Mayor to execute Challenge Partnership Agreement Between The Department of the Army and The City of Vicksburg On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Challenge Partnership Agreement Between The Department of the Army and The City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Community Service (1) and Pay Adjustments - Parks & Recreation (23). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Community Service (1) and Pay Adjustments - Parks & Recreation (23). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, City of Vicksburg Page 5 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 10, 2019 Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Robert Starks - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-1215 Pay Adjustment - Community Service (1) This agenda item was removed B. ID-19-1216 Pay Adjustments - Parks & Recreation (23) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of: Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Youth Softball UIC from $30.00 per game to $40.00 per game; Softball/ Baseball UIC from $25.00 per game to $35.00 per game; Softball umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Adult Softball UIC from $25.00 per game to $35.00 per game; Adult Softball UIC from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Softball/Baseball Umpire from $25.00 per game to $35.00 per game; Youth Baseball UIC from $30.00 per game to $40.00 per game; Youth Baseball UIC from $30.00 per game to $40.00 per game; Youth Baseball Umpire from $20.00 per game to $30.00 per game and Youth Softball Umpire from $25.00 per game to $35.00 per game in the Parks & Recreation Department. Raises for softball and baseball umpires to be competitive with surrounding municipalities. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-1330 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, October 21, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 11/18/2019