Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, October 21, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Kelsey Conner. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Routine Agenda: Letter C: This agenda item was tabled On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-1241 Approve the following Personnel Action Forms: 1. Resignation - Court Services (1) 2. Resignation - Police Department (1) 3. Retirement - Police Department (1) 4. New Hire - Administration (1) B. ID-19-1222 Receive Vicksburg Police Department Crime Statistic Reports: 1. August 2019 2. September 2019 Attachments: Crime Stats August Crime Stats Sept C. ID-19-1221 Approve request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $17,500.00 for fall/winter cultural and arts programs pursuant to Section 39-15-1 of the Mississippi Code Attachments: SCHF Allocation On motion of Alderman Monsour, Jr. and seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $17,500.00 to Southern Cultural Heritage Foundation. The City is authorized pursuant to Section 39-15-1 of the Mississippi Code for matching general fund monies in support of the fall/winter cultural and arts porgrams. City of Vicksburg Page 1 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 21, 2019 D. ID-19-1223 Approve request from Warren County Soil and Water Conservation District for allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code Attachments: Warren Co Soil Allocation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $15,000.00 to the Warren County Soil and Water Conservation District. The City is authorized pursuant to Section 69-27-24 of the Mississippi Code to contribute to soil conservation districts. E. ID-19-1224 Approve request from Mayor George Flaggs, Jr. to reserve motor coach on October 26, 2019 Attachments: Bus Resevation for 102619 symphony F. ID-19-1227 Approve request from Kimberly Smith for use of Washington Street Park on November 7, 2019 from 5:00 a.m. - 11:00 a.m. for Vicksburg Young Professionals Beignet Breakfast Attachments: Washington Street Park G. ID-19-1232 Authorize issuance of requisition number 2000502 in the amount of $45,768.41 to Core & Main, L.P. for the purchase of the upgrade of Sensus Meters Readings for the Water and Gas Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972 (Sole Source) Attachments: Requisition 2000502 H. ID-19-1230 Approve request for advertisement in the amount of $3,000.00 from The Jackson Advocate pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Mayor's Discretionary Funds) Attachments: Jackson Advocate Invoice #2460 (003) Mayor Flaggs stated that purchasing an advertisement from The Jackson Advocate will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Jackson Advocate in the amount of $3,000.00. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972 (Mayor's Discretionary Funds). I. ID-19-1234 Approve request for advertisement in the amount of $5,000.00 from Vicksburg Fall Pilgrimage pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Mayor's Discretionary Funds) Attachments: Fall Pilgrimage Advertisement Mayor Flaggs stated that purchasing an advertisement from Vicksburg Fall Pilgrimage will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Fall Pilgrimage in the amount of $5,000.00. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972 (Mayor's Discretionary Funds). J. ID-19-1236 Approve invoice #3537 for payment in the amount of $2,564.20 from Vicksburg-Tallulah Regional Airport for the month of September 2019 Attachments: VTR Invoice 3537 K. ID-19-1238 Approve the following with Schindler Elevator Corporation for Vicksburg Convention Center Elevator / Escalator Renovations: City of Vicksburg Page 2 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 21, 2019 1. Approve Application for Payment No. 5 Final in the amount of $131,382.00 2. Accept Close-Out Documents (Partial Waiver of Lien, Contractor's' Affidavit of Payment of Debts and Claims, and Consent of Surety to Final Payment) Attachments: Convention Center Elevator Escalator Close Out L. ID-19-1229 Adopt Resolution to Provide Matching Funds to Jacob's Ladder Learning Center, Inc. Attachments: Resolution Jacob's Ladder M. ID-19-1233 Adopt Resolution Granting Conditional Approval for Tax Abatement for 1504 Washington Street (PPIN 018458) Attachments: Tax Abatement 1504 Washington N. ID-19-1228 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 154720-154721 and 154722-154727. Routine Agenda: A. ID-19-1231 Accept Continuing Disclosure for Fiscal Year Ended September 30, 2018 from Butler Snow Attachments: Continuing Disclosure On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Continuing Disclosure for Fiscal Year Ended September 30, 2018 from Butler Snow. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-1235 Authorize the Mayor to execute Request for Cash No. 8 with the Mississippi Home Corporation Investment Partnership Program (#1228-M16-SG-280-374) Attachments: HOME Request for Cash #8 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Request for Cash No. 8 with the Mississippi Home Corporation Investment Partnership Program (#1228-M16-SG-280-374). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-1237 Authorize Mayor to execute Contractor's Agreements with Cobb Construction LLC for rehabilitation of the following properties: 1. 1236 East Avenue 2. 1416 Grove Street 3. 1008 Speed Street Attachments: East Avenue Grove Street Speed Street This agenda item was tabled. D. ID-19-1226 Authorize Mayor to execute Professional Services Agreement Change Order #1 with Stantec for Levee Street Improvements Attachments: Stantec Levee St CO #1 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Agreement Change Order #1 with Stantec for Levee Street Improvements. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 21, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-1239 Authorize Mayor to execute Agreement with Fordice Construction Company for Central Fire Station - Window Replacement Attachments: Fire Station Window Replacement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Fordice Construction Company for Central Fire Station - Window Replacement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Police Department (1); Suspensions in the Sewer Department (2); Termination in the Gas Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Police Department (1); Suspensions in the Sewer Department (2); Termination in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Kelsey Conner - Human Resource Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-1242 Pay Adjustment - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Police Officer from $17.72 per hour to $17.92 per hour, effective October 26, 2019. Officer is entitled to an additional .20 cents per hour for three (3) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-1243 Suspensions - Sewer Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Foreman at the recommendation of the Safety Committee for five (5) days effective October 21, 2019, for not reporting an accident and no action was taken from the Board on the second suspension in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-1244 Termination - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to suspend the Termination of a Laborer in the Gas Department. The employee received a thirty (30) day probation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 11/18/2019 Board of Mayor and Aldermen Minutes - Final October 21, 2019 D. ID-19-1332 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, October 25, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 11/18/2019