Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, November 25, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-1394 Employee Anniversaries: 15 years of service: Malinda Hill - Water & Gas Administration Mayor Flaggs recognized Malinda Hill in Water & Gas Administration with fifteen (15) years of service. The Mayor and Aldermen congratulated Malinda Hill for her years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-1386 Adopt Board Meeting Minutes for: 1. October 25, 2019 B. ID-19-1395 Approve the following Personnel Action Forms: 1. Resignation - Police Department (1) 2. New Hires - Fire Department (3) C. ID-19-1367 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 3 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates October 31, 2019 and November 14, 2019 in the amount of $50,045.76 Attachments: 911 Payment D. ID-19-1368 Approve request from Vicksburg Theatre Guild, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 39-15-1 of the Mississippi Code City of Vicksburg Page 1 Printed on 12/30/2019 Board of Mayor and Aldermen Minutes - Final November 25, 2019 Attachments: VTG Allocation On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of matching funds in the amount of $10,000.00 to the Vicksburg Theatre Guild, Inc. The City is authorized pursuant to Section 39-15-1 of the Mississippi Code. E. ID-19-1369 Approve invoice #3555 for payment in the amount of $4,822.93 from Vicksburg-Tallulah Regional Airport for the month of October 2019 Attachments: VTR Invoice F. ID-19-1371 Approve the following with Acy Mechanical, LLC for Vicksburg Auditorium Mechanical Renovations: 1. Approve Application for Payment No. 6 Final in the amount of $21,888.19 3. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, and Consent of Surety to Final Payment) Attachments: Auditorium Mechanical Renovations Close Out G. ID-19-1376 Approve request for advertisement in the amount of $550.00 from WWISCAA, Inc. for their 32nd Annual Fund Raising Banquet Program Book pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: WWISCAA Advertisement Mayor Flaggs stated that purchasing an advertisement from WWISCAA, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from WWISCAA, Inc. in the amount of $550.00 for their 32nd Annual Fund Raising Banquet Program Book. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. H. ID-19-1387 Approve request from Good Shepherd Community Center for matching funds in the amount of $5,000.00 pursuant to Section 21-19-65 of the Mississippi Code (North Ward Alderman's Discretionary Funds) Attachments: Good Shepherd On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $5,000.00 to Good Shepherd Community Center. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds (North Ward Alderman's Discretionary Funds). I. ID-19-1377 Approve additions to Employee Driving List: 1. Ed Lewis - Sewer Department 2. John Wright, William Nielson, Charlie Hill III - Fire Department J. ID-19-1374 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning of the following properties: 1. 116 Azalea Lane, PPIN 7690; owned by Kingdom Management Group LLC 2. 522 Dabney Street, PPIN 17290; owned by State of Mississippi 3. 2504 Dot Street, PPIN 15384; owned by State of Mississippi 4. 2714 Drummond Street, PPIN 5526; owned by State of Mississippi 5. 2728 Drummond Street, PPIN 5528; owned by State of Mississippi 6. 219 Enchanted Drive, PPIN 9366; owned by State of Mississippi 7. 1210 Finney Street, PPIN 17014; owned by Jesse Watson 8. 2518 Franklin Street, PPIN 16807; owned by State of Mississippi City of Vicksburg Page 2 Printed on 12/30/2019 Board of Mayor and Aldermen Minutes - Final November 25, 2019 9. 1832 Martin Luther King, PPIN 20627; owned by Gloria L. Kline 10. Meadow Street, PPIN 17227; owned by State of Mississippi 11. 911 Meadow Street, PPIN 17246; owned by State of Mississippi 12. 1604 Military Avenue, PPIN 15614; owned by McKinley Hall c/o Katina Trevillion 13. 2006 Military Avenue, PPIN 5064; owned by State of Mississippi 14. 1679 Standard Hill Road, PPIN 16635; owned by Claudia A. Wright et al 15. 1104 Third North, PPIN 18822; owned by State of Mississippi Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 116 Azalea Lane, PPIN 7690; owned by Kingdom Management Group LLC 2. 522 Dabney Street, PPIN 17290; owned by State of Mississippi 3. 2504 Dot Street, PPIN 15384; owned by State of Mississippi 4. 2714 Drummond Street, PPIN 5526; owned by State of Mississippi 5. 2728 Drummond Street, PPIN 5528; owned by State of Mississippi 6. 219 Enchanted Drive, PPIN 9366; owned by State of Mississippi 7. 1210 Finney Street, PPIN 17014; owned by Jesse Watson 8. 2518 Franklin Street, PPIN 16807; owned by State of Mississippi 9. 1832 Martin Luther King, PPIN 20627; owned by Gloria L. Kline 10. Meadow Street, PPIN 17227; owned by State of Mississippi 11. 911 Meadow Street, PPIN 17246; owned by State of Mississippi 12. 1604 Military Avenue, PPIN 15614; owned by McKinley Hall c/o Katina Trevillion 13. 2006 Military Avenue, PPIN 5064; owned by State of Mississippi 14. 1679 Standard Hill Road, PPIN 16635; owned by Claudia A. Wright et al 15. 1104 Third North, PPIN 18822; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and adopt the following Resolutions establishing Special Assessments. K. ID-19-1378 Approve request from the Southern Heritage Air Foundation for permission to use approximately fifteen (15) of the City's Crowd Barricades for their Breakfast with Santa Event at the Vicksburg-Tallulah Regional Airport on Saturday, December 7, 2019 Attachments: City Barricades L. ID-19-1370 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark 2. BancorpSouth. Attachments: Supporting documentation following minutes: M. ID-19-1372 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure The City Sexton presented report of collections, accounts opening graves etc. for the month of October 2019 as follows: Dillon-Chisley Funeral Home - $375.00; City of Vicksburg Page 3 Printed on 12/30/2019 Board of Mayor and Aldermen Minutes - Final November 25, 2019 Fisher Funeral Home - $275.00; Glenwood Funeral Home - $0.00; W.H. Jefferson Funeral Home - $1,600.00; Lakeview Funeral Home - $1,825.00; Charles Riles Funeral Home - $1,300.00; C.J. Williams Mortuary Services - $1,025.00. The City Clerk presented the Privilege License Report for new businesses for the month of October 2019. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $95,801.72 for October 2019. The City Clerk presented report of Tax Collections for City taxes from the Warren County Collector from the month of October 2019. The City Clerk presented the October 2019 Detailed Budget Report for approval. The City Clerk presented the October 2019 Credit Card Report for approval as follows: Mayor Flaggs - $260.00 and Purchasing Department - $6,465.48. Attachments: Supporting documentation following minutes: Routine Agenda: A. ID-19-1405 Accept the recommendation of the Review Committee to reject both proposals for Redevelopment of Kuhn Site and the City keep the property at this point in time Attachments: Kuhn Site On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the recommendation of the Review Committee to reject both proposals for Redevelopment of Kuhn Site and the City keep the property at this point in time. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-1385 Authorize Mayor to execute letter to Secretary of State, Delbert Hoseman, to consider conveying title to property located at 2000 Rubber Way to the City of Vicksburg Attachments: 2000 Rubber Way On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute letter to Secretary of State, Delbert Hoseman, to consider conveying title to property located at 2000 Rubber Way to the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-1391 Authorize the Mayor to execute Amendment for Request for Cash Numbers 4,5, 6 and 7 with the Mississippi Home Corporation Investment Partnership Program (#1228-M16-SG-280-374) (Blue Ink) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Amendment for Request for Cash Numbers 4,5, 6 and 7 with the Mississippi Home Corporation Investment Partnership Program (#1228-M16-SG-280-374) (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-1384 Adopt Resolution to Rescind Special Assessment (The Word Church) Attachments: Resolution Rescind Special Assessment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Rescind Special Assessment (The Word Church). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-1390 Adopt an Ordinance to Amend Chapter 6, Buildings and Building Regulations, of the Code of Ordinances of the City of Vicksburg to Adopt City of Vicksburg Page 4 Printed on 12/30/2019 Board of Mayor and Aldermen Minutes - Final November 25, 2019 Various Standard Codes Relating to Construction of Buildings, Inspection Activities, and Other Related Matters Attachments: Ordinance Building Codes On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt an Ordinance to Amend Chapter 6, Buildings and Building Regulations, of the Code of Ordinances of the City of Vicksburg to Adopt Various Standard Codes Relating to Construction of Buildings, Inspection Activities, and Other Related Matters. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-1389 Authorize Mayor to execute Memorandum of Agreement Between City of Vicksburg, Mississippi and Third Coast Airsoft, LLC. Attachments: Third Coast Airsoft Agreement On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Agreement Between City of Vicksburg, Mississippi and Third Coast Airsoft, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. G. ID-19-1373 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1659 - 1663 and 157950 - 158349. On motion of Mayor Pro- Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in Water & Gas Administration (1); Pay Adjustment in the Police Department (1); Status Change in the Recreation/Pool Department (3); Promotion in Parks & Recreation Department (1); Suspension in the Sewer Department (1); Suspension in the Fire Department (1); Terminations in the Recreation Department (15); Terminations in the Recreation /Pool Department (2); Termination in the Community Development Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in Water & Gas Administration (1); Pay Adjustment in the Police Department (1); Status Change in the Recreation/Pool Department (3); Promotion in Parks & Recreation Department (1); Suspension in the Sewer Department (1); Suspension in the Fire Department (1); Terminations in the Recreation Department (15); Terminations in the Recreation /Pool Department (2); Termination in the Community Development Department (1). The Mayor and Aldermen are now in executive session. City of Vicksburg Page 5 Printed on 12/30/2019 Board of Mayor and Aldermen Minutes - Final November 25, 2019 Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Kelsey Conner - Human Resource Administrative Assistant, Steven Williams - Safety Department Director, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-1396 Longevity Pay - Water & Gas Administration (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve .09 cents Longevity Pay for an Utility Service Administrator from $19.14 ($18.97 + .17) per hour to $19.23 ($18.97 + .09 + .08 + .09) per hour in the Water & Gas Administration, effective December 1, 2019. Employee is entitled to an increase of .09 cents for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-1397 Pay Adjustment - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Police Officer from $17.12 per hour to a Field Training Officer (FTO) at $17.87 ($17.12 + .75) per hour in the Police Department, effective November 20, 2019. Officer is now serving in the FTO position. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-1398 Status Change - Recreation / Pool (3) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Status Change of a Seasonal Head Lifeguard at $9.50 per hour to a Part-Time Lifeguard at $9.50 per hour, effective November 6, 2019. Employee will be a year-round part-time employee; a Seasonal Lifeguard at $8.25 per hour to a Part-Time Lifeguard at $8.25 per hour, effective November 6, 2019. Employee will share an afterschool shift with another co-worker; a WSI Lifeguard at $8.25 per hour to a Part-Time Lifeguard at $8.25 per hour, effective November 19, 2019. Two (2) lifeguards who are in high school will split an afterschool shift to help out at City Pool in the Recreation / Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-1399 Promotion - Parks and Recreation (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Promotion of an Assistant Director of Recreation to Director of Tennis Program, effective October 9, 2019, in the Parks and Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-1400 Suspension - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Locator for two (2) days, effective November 25, 2019 in the Sewer Department. Employee has four (4) unexcused absences and is in violation of the City of Vicksburg's Attendance Policy and Personnel Rules and Regulations 4.1 (i), (y), (p) and (z). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-1401 Suspension - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Firefighter Paramedic IV for one (1) shift (24 hours), effective December 5, 2019, in the Fire Department. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy for 24-Hour Shift Employees 6 occurrences. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 12/30/2019 Board of Mayor and Aldermen Minutes - Final November 25, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-1402 Terminations - Recreation Department (15) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Terminations for eight (8) Lifeguards, five (5) Cage positions, one (1) WSI Head Lifeguard and one (1) WSI Lifeguard position, effective November 6, 2019 in the Recreation Department. Employees were terminated due to seasonal employment. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-1403 Terminations - Recreation / Pool (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Terminations of Permanent Part-time WSI Lifeguard, effective November 6, 2019, due to season has ended and employee is attending college and a Permanent Part-Time Head WSI Lifeguard, effective November 6, 2019. Employee found a full-time position in the Recreation / Pool Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-1404 Termination - Community Development (1) No Action was taken. Continuation. J. ID-19-1447 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, December 2, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 12/30/2019