Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, December 2, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Walter W. Osborne, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1 - Alderman Alex J. Monsour Jr. 3. Board Comments: ADD: Routine Agenda: Item L. (ID-19-1420) Approve Request from Alcorn State University for Advertisement in the amount of $3,000.00 for the 2019 SWAC Football Championship pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code 4. Adopt Agenda On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A. ID-19-1409 Adopt Board Meeting Minutes for: 1. November 4, 2019 2. November 8, 2019 B. ID-19-1415 Approve the following Personnel Action Forms: 1. Retirement - Building Maintenance (1) 2. New Hire - Police Department (1) 3. New Hire - Ambulance Department (1) C. ID-19-1382 Approve request for advertisement in the amount of $1,500.00 from The Vicksburg Post for Letters to Santa Christmas Greetings pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Attachments: Letters to Santa Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. City of Vicksburg Page 1 Printed on 1/6/2020 Board of Mayor and Aldermen Minutes - Final December 2, 2019 On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post for Letters to Santa Christmas Greetings in the amount of $1,500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. D. ID-19-1393 Approve request for advertisement in the amount of $500.00 from Trinity Temple Baptist Church for their Annual Valentine Gala at the Vicksburg City Auditorium pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Mayor's Discretionary Funds) Attachments: Valentine Gala Advertisement Mayor Flaggs stated that purchasing an advertisement from Trinity Temple Baptist Church will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Trinity Temple Baptist Church for their Annual Valentine Gala at the Vicksburg City Auditorium in the amount of $500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972 (Mayor's Discretionary Funds). E. ID-19-1407 Authorize Contribution of $7,500.00 to We Care Communities, Inc. pursuant to House Bill 1535 [2018 Regular Session] Attachments: We Care Contribution G. ID-19-1406 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 1501 Clay Street, PPIN 17670; owned by Demetria Trejo c/o Melvin Redmond, Jr. 2. 1308 Grammer Street, PPIN 28872; owned by Helen & Lee A. Thompson 3. 1520 Grove Street, PPIN 18775; owned by Pete G. Butchikas 4. 1617 Jackson Street, PPIN 17577; owned by Saul Fultz 5. Lane Street, PPIN 15370; owned by Larry D. Minor Et Al c/o Larry D. Minor 6. 1740 Martin Luther King Blvd., PPIN 19840; owned by State of Mississippi 7. 1742 Martin Luther King Blvd., PPIN 19839; owned by State of Mississippi 8. 1756 Martin Luther King Blvd., PPIN 19834; owned by State of Mississippi 9. 1844 Martin Luther King Blvd., PPIN 24360; owned by Christopher Hunter 10. 1602 Skyfarm Avenue, PPIN 19769; owned by State of Mississippi 11. 1610 Skyfarm Avenue, PPIN 19767; owned by State of Mississippi 12. 1617 Skyfarm Avenue, PPIN 19732; owned by State of Mississippi 13. 1607 South Street, PPIN 17892; owned by Charles Turner Et Al 14. 1609 South Street, PPIN 17893; owned by Rhonda Lashonda Carter 15. 1611 South Street, PPIN 17894; owned by State of Mississippi Attachments: Special Assessments 2 F. ID-19-1419 Approve request for advertisement in the amount of $1,250.00 from jb Entertainment Group for the SWAC Championship pursuant to Section 17-3-1 and Section 17-3-3 Attachments: SWAC Championship Advertisement Mayor Flaggs stated that purchasing an advertisement from jb Entertainment Group will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. City of Vicksburg Page 2 Printed on 1/6/2020 Board of Mayor and Aldermen Minutes - Final December 2, 2019 On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from from jb Entertainment Group for the SWAC Championship in the amount of $1,250.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. Routine Agenda: A. ID-19-1380 Discuss Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of December 2019 and invited the public to attend. The Mayor and Alderman thanked Ms. Kirklin for attending the meeting. B. ID-19-1381 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau, for the month of December 2019 and invited the public to attend. The Mayor and Alderman thanked Ms. Strickland for attending the meeting. C. ID-19-1383 Accept Recommended Order Approving Revised Filing from Mississippi Public Service Commission for Notice of Intent of City of Vicksburg, Mississippi, to Increase Rates of Water Service in its Certificated Area in Warren County, Mississippi Attachments: Public Service Commission On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to accept the Recommended Order Approving Revised Filing from Mississippi Public Service Commission for Notice of Intent of City of Vicksburg, Mississippi, to Increase Rates of Water Service in its Certificated Area in Warren County, Mississippi. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-19-1408 Approve proposed changes to Vicksburg Fire Department SOG, Section 12.1.75, subsections Vacation Policy and Trade Time Policy Attachments: Fire Dept. SOG Proposed Changes On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the proposed changes to Vicksburg Fire Department SOG, Section 12.1.75, subsections Vacation Policy and Trade Time Policy. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. E. ID-19-1413 Authorize Mayor to execute Amendment for Request for Cash No. 8 with Mississippi Home Corporation Investment Partnership Program (#1228-M16-SG-280-374) (Blue Ink) Attachments: RFC #8 Amendment On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to authorize the Mayor to execute Amendment for Request for Cash No. 8 with Mississippi Home Corporation Investment Partnership Program (#1228-M16-SG-280-374) (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. F. ID-19-1418 Authorize Mayor to execute letter to Mississippi Home Corporation City of Vicksburg Page 3 Printed on 1/6/2020 Board of Mayor and Aldermen Minutes - Final December 2, 2019 seeking permission to assist two families with relocation expenses (Blue Ink) Attachments: Relocation Plan On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to authorize the Mayor to execute letter to Mississippi Home Corporation seeking permission to assist two families with relocation expenses (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. H. ID-19-1410 Adopt Revised Resolution Granting Conditional Approval for Tax Abatement for 1104 Washington Street (PPIN 33366) Attachments: 1104 Washington St Tax Abatement Extension On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Revised Resolution Granting Conditional Approval for Tax Abatement for 1104 Washington Street (PPIN 33366). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. G. ID-19-1392 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1929 Baldwin Ferry Road, PPIN 020867; owned by Barbara Reed - (Cut grass/weeds, remove trash & debris, removal of vehicle) 1820 Clay Street, PPIN 017820; owned by Thomas L. Smith - (Remove dilapidated building) 166 Cottage Row, PPIN 013597; owned by Corey Jeffers - (Cut grass/weeds, remove trash & debris, remove dilapidated building & any accessory structure 600 Depot Street, PPIN 015494; owned by City of Vicksburg - (Remove dilapidated building and accessory structure, cut grass/weeds, remove trash & debris) 1300 Grammer Street, PPIN 028936; owned by Haggan Reveal Brown - (Remove dilapidated building, remove inoperable vehicles) 1711 Grove Street, PPIN 017618; owned by Willie J. Milton Estate - (Remove dilapidated building) 2938 Highland Avenue, PPIN 005612; owned by State of Mississippi - (Cut grass/weeds, remove trash & debris) 1415 Jackson Street, PPIN 018728; owned by Eddie Milton, Jr. - (Remove dilapidated building) Roosevelt Avenue, PPIN 013069; owned by Curtis Meldora et al c/o Myrtle W. Booker - (Cut grass/weeds, remove trash & debris) 1005 Speed Street, PPIN 023020; owned by State of Mississippi - (Cut grass/weeds, remove trash & debris) Vermont Street, PPIN 018984; owned by Willie Dotson aka Willie Dobson and Patricia Martin - (Cut grass/weeds, remove trash & debris, remove dilapidated building and fencing) RE-ENTRIES: 1210 Crawford Street, PPIN 018943; owned by R-12 Recovery Ministries - (Cut grass/weeds, remove trash & debris) 1216 Fayette Street, PPIN 019471; owned by Gladys G. Bingham - (Cut grass/weeds, remove trash & debris) 2954 Highland Avenue, PPIN 005593; owned by State of Mississippi - (Cut grass/weeds, remove trash & debris) 1600 Lane Street, PPIN 015371; owned by State of Mississippi - (Cut grass/weeds, remove trash & debris) 1715 Lane Street, PPIN 015563; owned by State of Mississippi - (Cut grass/weeds, remove trash & debris, cut saping off of fence line) 1401 Locust Street, PPIN 018933; owned by State of Mississippi - (Cut City of Vicksburg Page 4 Printed on 1/6/2020 Board of Mayor and Aldermen Minutes - Final December 2, 2019 grass/weeds, remove trash & debris) 2427 Oak Street, PPIN 015165; owned by Adair Asset Mgmt LLC c/o BMO 16 - (Cut grass/weeds, remove trash & debris) 1401 South Frontage Road, PPIN 013521; owned by Gregory Warnock - (Cut grass/weeds, remove trash & debris) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to declare the foregoing properties which have not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner has not complied at the end of the extension period, the Director of Community Development is authorized to proceed along with the following actions: 1929 Baldwin Ferry Road, PPIN 020867; owned by Barbara Reed - Not Complied 1820 Clay Street, PPIN 017820; owned by Thomas L. Smith - Complied 166 Cottage Row, PPIN 013597; owned by Corey Jeffers - Not Complied 600 Depot Street, PPIN 015494; owned by City of Vicksburg - Not Complied 1300 Grammer Street, PPIN 028936; owned by Haggan Reveal Brown - Not Complied 1711 Grove Street, PPIN 017618; owned by Willie J. Milton Estate - Not Complied 2938 Highland Avenue, PPIN 005612; owned by State of Mississippi - Not Complied 1415 Jackson Street, PPIN 018728; owned by Eddie Milton, Jr. - Requesting 30-day extension Roosevelt Avenue, PPIN 013069; owned by Curtis Meldora et al c/o Myrtle W. Booker - Not Complied 1005 Speed Street, PPIN 023020; owned by State of Mississippi - Not Complied Vermont Street, PPIN 018984; owned by Willie Dotson aka Willie Dobson and Patricia Martin - Not Complied RE-ENTRIES: 1210 Crawford Street, PPIN 018943; owned by R-12 Recovery Ministries - Not Complied 1216 Fayette Street, PPIN 019471; owned by Gladys G. Bingham - Not Complied 2954 Highland Avenue, PPIN 005593; owned by State of Mississippi - Not Complied 1600 Lane Street, PPIN 015371; owned by State of Mississippi - Not Complied 1715 Lane Street, PPIN 015563; owned by State of Mississippi - Complied 1401 Locust Street, PPIN 018933; owned by State of Mississippi - Not Complied 2427 Oak Street, PPIN 015165; owned by Adair Asset Mgmt LLC c/o BMO 16 - Not Complied 1401 South Frontage Road, PPIN 013521; owned by Gregory Warnock - Not Complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. I. ID-19-1411 Adopt Revised Resolution Granting Conditional Approval for Tax Abatement for 1312 Washington Street (PPIN 18470) Attachments: 1312 Washington St Tax Abatement Extension On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Revised Resolution Granting Conditional Approval for Tax Abatement for 1312 Washington Street (PPIN 18470). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. J. ID-19-1412 Adopt Revised Resolution Granting Conditional Approval for Tax Abatement for 1220 Adams Street (PPIN 18889) Attachments: 1220 Adams St Tax Abatement Extension On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and City of Vicksburg Page 5 Printed on 1/6/2020 Board of Mayor and Aldermen Minutes - Final December 2, 2019 Alderman voted to adopt the Revised Resolution Granting Conditional Approval for Tax Abatement for 1220 Adams Street (PPIN 18889). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. K. ID-19-1414 Ratify Mayor's execution of Memorandum of Understanding Between El Sombrero of Vicksburg, Inc. and the City of Vicksburg, Mississippi Attachments: MOU El Sombrero On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to ratify the Mayor's execution of Memorandum of Understanding Between El Sombrero of Vicksburg, Inc. and the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. L. ID-19-1420 Approve Request from Alcorn State University for Advertisement in the amount of $3,000.00 for the 2019 SWAC Football Championship pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Mayor Flaggs stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University for the 2019 SWAC Football Championship in the amount of $3,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs and Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustments - Ambulance (2), Pay Adjustment - Fire Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs and Alderman Mayfield. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustments - Ambulance (2), Pay Adjustment - Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Debra Goodman - Mayor's Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A. ID-19-1416 Pay Adjustments - Ambulance Department (2) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve Pay Adjustments of a Firefighter/Ambulance III from $11.42 per hour to a Firefighter/Paremedic III at $13.81 per hour, effective November 20, 2019. Employee has received National Registry Paremedic certification and a Lieutenant I from $12.56 ($12.44 + .12) per hour to a Lieutenant Paramedic I at $15.08 ($14.96 + .12) per hour, effective November 20, 2019. City of Vicksburg Page 6 Printed on 1/6/2020 Board of Mayor and Aldermen Minutes - Final December 2, 2019 Employee has received National Registry Paramedic certification. This includes ten (10) years longevity pay of .12 cents in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-19-1417 Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Pay Adjustment of a Captain V+ from $16.86 ($16.61+.25 long.) per hour to $17.12 ($16.87+ .25 long.) per hour, effective November 20, 2019 in the Fire Department. Captain may receive one pay raise per year after completing fifth tier, with satisfactory evaluation and physical agility test (includes longevity of 20 years of .25 cents). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-19-1472 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Mayfield, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, December 10, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 1/6/2020