Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Tuesday, December 10, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. Absent: 1 - Alderman Michael A. Mayfield Sr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Recognitions: A. ID-19-1435 Employee Anniversaries: 15 years of service: Barbara Mitchell - Police Department 35 years of service: Tammy Christmas - Water and Gas Administration Mayor Flaggs recognized Barbara Mitchell in the Police Department with fifteen (15) years of service and Tammye Christmas in Water and Gas Administration with thirty-five (35) years of service. Mayor and Alderman congratulated Barbara Mitchell and Tammye Christmas for their years of service with the City of Vicksburg. B. ID-19-1431 Present Americorps Team (Gertrude Young) Approval of Consent Agenda Items: On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield A. ID-19-1436 Approve the following Personnel Action Forms: 1. Resignation - VTV (1) B. ID-19-1427 Approve request for advertisement in the amount of $1,000.00 from Bowmar Elementary School PTO pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Mayor's Discretionary Funds) Attachments: Bowmar Sponsor Letter 2019-2020 Mayor Flaggs stated that purchasing an advertisement from Bowmar Elementary School PTO will bring into favorable notice the opportunities, possibilities and City of Vicksburg Page 1 Printed on 1/22/2020 Board of Mayor and Aldermen Minutes - Final December 10, 2019 resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Bowmar Elementary School PTO in the amount of $1,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972 (Mayor's Discretionary Funds) C. ID-19-1434 Approve request for advertisement in the amount of $5,500.00 (souvenir cups) from Alcorn State University for the SWAC Football Championship pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Alcorn SWAC Championship Mayor Flaggs stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University in the amount of $5,500.00 for the SWAC Football Championship (souvenir cups). The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. D. ID-19-1445 Approve the following with Greenbriar Digging Service for Automatic Bar Screen Waste Water Treatment Plant : 1. Estimate No. 5 - Final in the amount of $39,138.70 2. Accept Close Out Documents (Affidavit of Payment of Debts and Claims, Affidavit of Release of Liens, Consent of Surety to Final Payment) Attachments: Bar Screen WWTP Close Out E. ID-19-1424 Accept the Recommendation of Allen & Hoshall to award bid and contract for Anaerobic Sludge Digester Improvements to Mitchell Contracting, Inc. in the amount of $1,775,000.00 Attachments: Digester Improvements Award F. ID-19-1430 Authorize Mayor to execute Advertising Contract in the amount of $2,580.00 (six issues - 1/3 page ad) with Bluffs and Bayous Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Bluffs-Bayous Advertisement Mayor Flaggs stated that purchasing an advertisement from Bluffs and Bayous Magazine will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs and seconded by Alderman Monsour, Jr., and unanimously passed. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Bluffs and Bayous Magazine in the amount of $2,580.00 (six issues - 1/3 page ad). The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. G. ID-19-1423 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1664 - 1692, 154729 - 154730 and 158350 - 158566. Routine Agenda: A. ID-19-1426 Oath of Office - Skyla Campbell - Deputy Court Clerk Attachments: OATH OF OFFICE - Campbell B. ID-19-1422 Receive Request for Proposal for Lease Purchase Financing for Guaranteed Energy Savings Performance Project On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and City of Vicksburg Page 2 Printed on 1/22/2020 Board of Mayor and Aldermen Minutes - Final December 10, 2019 Alderman proceeded to open Request for Proposals submitted for Lease Purchase Financing for Guaranteed Energy Savings Performance Project in accordance with specifications and instructions for proposals on file in the office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. RFP: LEASE PURCHASE FINANCING FOR GUARANTEED ENERGY SAVINGS PERFORMANCE PROJECT: TRUSTMARK NATIONAL BANK, P.O. Box 39; Vicksburg, MS 39181-0039 TRUIST BANK, 5130 Parkway Plaza Boulevard; Charlotte, NC 28217- (Rejected due to bid received after the deadline time and not adhering to bid specifications) Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield C. ID-19-1421 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of December 2019 and invited the public to attend. The Mayor and Alderman thanked Ms. Mahoney for attending the meeting. D. ID-19-1425 Approve request from Suncoast Infrastructures, Inc. to use Certificate of Deposit in the amount of $14,502.03 in lieu of retainage for Continuing Sewer Assessment Program - Year 4 Attachments: Certificate of Deposit On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the request from Suncoast Infrastructures, Inc. to use Certificate of Deposit in the amount of $14,502.03 in lieu of retainage for Continuing Sewer Assessment Program - Year 4. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield E. ID-19-1441 Authorize the Board of Mayor and Aldermen to execute Declaration of Emergency to Repair Lights in North Parking Garage Attachments: Parking Garage Lights On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Board of Mayor and Alderman to execute Declaration of Emergency to Repair Lights in North Parking Garage. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield F. ID-19-1443 Acknowledge approved Tariff from Public Service Commission for water customers more than one (1) mile outside City limits Attachments: Tariff PSC On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Tariff from Public Service Commission for water customers more than one (1) mile outside City limits. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield G. ID-19-1442 Adopt Resolution to Provide Matching Funds for the Benefit of Unified Brands Pursuant to Section 21-17-1(8) of the Mississippi Code Attachments: Resolution Unified Brands On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and City of Vicksburg Page 3 Printed on 1/22/2020 Board of Mayor and Aldermen Minutes - Final December 10, 2019 Alderman voted to adopt the Resolution to Provide Matching Funds for the Benefit of Unified Brands in the amount of $200,000.00 Pursuant to Section 21-17-1(8) of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield H. ID-19-1432 Authorize Mayor to execute Change Order No. 1 with Hemphill Construction Company, Inc. for Section 592 Waterline Improvements Attachments: Change Order No. 1 Waterline Improvements On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize the Mayor to execute Change Order No. 1 with Hemphill Construction Company, Inc. for Section 592 Waterline Improvements. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, and Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and the Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Police Department (1); Promotion in the Gas Department (1); Suspension in the Traffic Department (1); Discussion in the Fire Department (1); Discussion in Court Services (1); Discuss a Litigation Matter. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs and Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Police Department (1); Promotion in the Gas Department (1); Suspension in the Traffic Department (1); Discussion in the Fire Department (1); Discussion in Court Services (1); Discuss a Litigation Matter. The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Deborah A. Nickson - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Clay Griffin - Police Officer. Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield A. ID-19-1437 Longevity Pay - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve .09 cents Longevity Pay to a Records Specialist for fifteen (15) years of service from $13.37 ($13.20 + .09 + .08) per hour to $13.46 ($13.20 + .09 + .08 +09) per hour, effective December 13, 2019, in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield B. ID-19-1438 Promotion - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Promotion of a Laborer from $8.50 per hour to a Service Truck Foreman at $9.50 per hour, effective December 4, 2019, in the Gas Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 1/22/2020 Board of Mayor and Aldermen Minutes - Final December 10, 2019 Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield C. ID-19-1446 Suspension - Traffic Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Suspension of a Traffic Main Specialist for two (2) days, effective December 10, 2019, in the Traffic Department. Employee continues to violate the COV's Attendance Policy. Employee has three (3) unexcused absences. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield D. ID-19-1439 Discussion - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Discussion in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield E. ID-19-1440 Discussion - Court Services (1) No Action was taken F. ID-19-1433 Discuss Litigation Matter On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Discussion of a Litigation Matter. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield G. ID-19-1481 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, December 16, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Monsour Jr. Absent: 1- Alderman Mayfield City of Vicksburg Page 5 Printed on 1/22/2020