Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, January 10, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Correction: Approval of Consent Agenda Items: Letter A. ID-20-0041 1. New Hires - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0040 Employee Anniversaries: 5 years of service: Fire - Andrew Rodgers; Fire/Ambulance - Joseph Strait, Jacob Artman, Daniel Moulder, Jeffrey Hearn 15 years of service: Police - Jeff Merritt 20 years of service: Ambulance - Daryl Carson 25 years of service: Gas - Elbert Glass B. ID-20-0024 Vicksburg Junior High School 8th Grade Football Team Plaque Presentation Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0041 Approve the following Personnel Action Forms: 1. New Hires - Police Department (3) 2. New Hire - Police Department - Part-time (1) 3. Resignation - Animal Control (1) B. ID-20-0025 Approve request for advertisement in the amount of $450.00 from 92.7 The Touch, River 101.3 and K Hits 104.5 for the 11th Annual Chili for Children Cook-Off pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Chili Cook-Off City of Vicksburg Page 1 Printed on 2/10/2020 Board of Mayor and Aldermen Minutes - Final January 10, 2020 Mayor Flaggs stated that purchasing an advertisement from 92.7 The Touch, River 101.3 and K Hits 104.5 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from 92.7 The Touch, River 101.3 and K Hits 104.5 in the amount of $450.00 for the 11th Annual Chili for Children Cook-Off. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. C. ID-20-0038 Approve request for advertisement in the amount of $1,000.00 from Warren Central High School 9th Grade Cheerleaders pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: WCHS Cheerleading Mayor Flaggs stated that purchasing an advertisement from Warren Central High School 9th Grade Cheerleaders will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Warren Central High School 9th Grade Cheerleaders in the amount of $1,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. D. ID-20-0046 Approve request for advertisement in the amount of $10,000.00 from Alcorn State University for 2019 SWAC Football Championship Parade pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (North Ward Alderman's Discretionary Funds) Attachments: 2019 SWAC Football Champions Parade Advertisement Mayor Flaggs stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University in the amount of $10,000.00 for their 2019 SWAC Football Championship Parade. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972 (North Ward Alderman's Discretionary Funds). E. ID-20-0032 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning of the following properties: 1. 518 Cain Ridge Road, PPIN 11453; owned by Rosella Parker 2. 2019 Ford Street, PPIN 16307; owned by Northern Everlisa Lee Estate 3. 1425 High Street, PPIN 16292; owned by Lacy Gilbert, Sr. 4. 1719 Military Avenue, PPIN 15580; owned by Alice Harris Et Al c/o Maxine Wilson 5. 1447 Parkside Drive, PPIN 6003; owned by Jimmy Warren Hart 6. 1625 Sky Farm Avenue, PPIN 19734; owned by State of Mississippi 7. 123 Village Drive, PPIN 19027; owned by Kingdom Management Group LLC Attachments: Special Assessments F. ID-20-0034 Approve the following requests from Vicksburg Main Street: 1. Permission to spend no more than $3,000.00 of Main Street Taxing District Funds for promotional items needed for Downtown Vicksburg's Mardi Gras Celebration 2. Use of city barricades 3. Assistance of Vicksburg Police Department for safety and security purposes and Public Works for assistance with the barricades City of Vicksburg Page 2 Printed on 2/10/2020 Board of Mayor and Aldermen Minutes - Final January 10, 2020 Attachments: Main Street Main Street 2 G. ID-20-0047 Authorize Mayor to execute Settlement Agreement and Mutual Release with Freddie D. Smith H. ID-20-0030 Declare Monday, January 20, 2020 a city holiday in observance of Dr. Martin Luther King, Jr.'s Birthday pursuant to Section 3-3-7(1) of the Mississippi Code of 1972 I. ID-20-0035 Authorize City Clerk to advertise Sealed Bids for 2016 HOME Investment Partnerships Grant (Rehabilitation of two homes) J. ID-20-0026 Approve the following with Hemphill Construction Company for Vicksburg Municipal Airport Apron Expansion and Perimeter Fencing: 1. Periodic Estimate No. 2 - Final in the amount of $3,135.63 2. Accept Close Out Documents (Contractor's Affidavit of Release of Liens, Contractor's Conditional Release of Waivers of Liens and Consent of Surety to Final Payment) Attachments: Airport Expansion and Fencing K. ID-20-0027 Approve the following with APAC-Mississippi, Inc. for 2019 Street Resurfacing Project: 1. Mayor execute Change Order No. 1 & Final 2. Pay Application No. 5 - Final in the amount of $78,222.12 3. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment) Attachments: Change Order No. 1 & Final Pay App 5 Final L. ID-20-0029 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1693 through 1715; 154731 and 158970 through 159339. Routine Agenda: A. ID-20-0028 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of January 2020 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-20-0037 Authorize Mayor to execute Promissory Note to Mississippi Home Corporation for Warren County Habitat for Humanity, Inc. Attachments: Promissory Note On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Promissory Note to Mississippi Home Corporation for Warren County Habitat for Humanity, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0031 Adopt Resolution to Purchase Surplus Field Lights Attachments: Resolution Surplus Lights On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Purchase Surplus Field Lights. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 2/10/2020 Board of Mayor and Aldermen Minutes - Final January 10, 2020 D. ID-20-0033 Authorize Mayor to execute Contract with Mitchell Contracting, Inc. for Anaerobic Sludge Digester Improvements at the Waste Water Treatment Plant and Issue Notice to Proceed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Mitchell Contracting, Inc. for Anaerobic Sludge Digester Improvements at the Waste Water Treatment Plant and Issue Notice to Proceed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0048 Adopt Resolution to Approve Employment of Professionals in Connection with Lease Purchase Financing On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Approve Employment of Professionals in Connection with Lease Purchase Financing. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0049 Adopt Resolution Approving the Substantial Form and Execution of Lease & Option to Purchase with Trustmark National Bank On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Approving the Substantial Form and Execution of Lease & Option to Purchase with Trustmark National Bank. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0036 Authorize Mayor to execute Settlement Agreement with Waggoner Engineering, Inc. Attachments: Settlement Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Settlement Agreement with Waggoner Engineering, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0039 Authorize Mayor to execute Amendment No. 1 to Pipeline Crossing Contract with Kansas City Southern Railway Company Attachments: Amendment No 1 Pipeline Crossing On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Amendment No. 1 to Pipeline Crossing Contract with Kansas City Southern Railway Company. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Fire Department (1); Longevity Pay in the Fire/Ambulance Department (4); Longevity Pay in the Ambulance Department (1); Termination in the Gas Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Fire Department (1); Longevity Pay in the Fire/Ambulance Department (4); Longevity Pay in the City of Vicksburg Page 4 Printed on 2/10/2020 Board of Mayor and Aldermen Minutes - Final January 10, 2020 Ambulance Department (1); Termination in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0042 Longevity Pay - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Longevity Pay of a Firefighter from $11.03 per hour to $11.09 ($11.03 + .06) per hour for five (5) years of service, effective January 7, 2020 in the Fire Department. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0043 Longevity Pay - Fire/Ambulance Department (4) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Longevity Pay of a Firefighter in the Fire Department from $13.81 per hour to $13.87 ($13.81 + .06) per hour for five (5) years of service, effective January 7, 2020; a Firefighter in the Fire Department from $10.58 per hour to $10.64 ($10.58 + .06) per hour for five (5) years of service, effective January 7, 2020; a Firefighter in the Ambulance Department from $14.96 per hour to $15.02 ($14.96 + .06) per hour for five (5) years of service, effective January 7, 2020; and a Firefighter in the Fire/Ambulance Department from $10.58 per hour to $10.64 ($10.58 + .06) per hour for five (5) years of service, effective January 7, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0044 Longevity Pay - Ambulance Department (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Longevity Pay of a Paramedic in the Ambulance Department from $18.59 per hour to $18.84 ($18.59 + .19 + .06) per hour for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0045 Termination - Gas Department (1) No action was taken on this item. E. ID-20-0137 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr. seconded by Mayor Flaggs, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, January 21, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 2/10/2020