Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Tuesday, January 21, 2020 1:30 PM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Walter W. Osborne, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne,Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0050 Adopt Board Meeting Minutes for: 1. December 10, 2019 2. December 16, 2019 B. ID-20-0065 Approve the following Personnel Action Form: 1. Resignation - Police Department (1) C. ID-20-0059 Receive Vicksburg Police Department Crime Statistic Report for: 1. December 2019 Attachments: Crime Stats for Nov 2019 - Dec 2019 D. ID-20-0051 Approve request for allocation of funds in the amount of $30,000.00 to Haven House Family Shelter pursuant to Section 93-21-115 of the Mississippi Code (Provides supportive services to help end domestic abuse in our community) Attachments: Haven House Allocation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $30,000.00 to Haven House Family Shelter. The City is authorized pursuant to Section 93-21-115 of the Mississippi Code for municipalities to support local domestic abuse shelters. E. ID-20-0056 Approve request from Knights of Columbus for permission to hold its Annual March for Life on February 29, 2020 from 11:30 a.m. until 12:00 noon City of Vicksburg Page 1 Printed on 2/10/2020 Board of Mayor and Aldermen Minutes - Final January 21, 2020 Attachments: March for Life F. ID-20-0063 Approve request for advertisement in the amount of $1,500.00 from The Foundation for Education and Economic Development, Inc. (FEED) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: FEED Advertisement Mayor Flaggs stated that purchasing an advertisement from The Foundation of Education and Economic Development, Inc. (FEED) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Foundation of Education and Economic Development, Inc. (FEED) in the amount of $1,500.00. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. Routine Agenda: Alderman Monsour, Jr. left Board Meeting A. ID-20-0062 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Budget Amendments for January 21, 2020. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-20-0054 Adopt Resolution Granting Final Approval for Tax Abatement for 1111 Crawford Street (PPIN 18910) Attachments: Tax Abatement Crawford Street On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt the Resolution Granting Final Approval for Tax Abatement for 1111 Crawford Street (PPIN 18910). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-20-0057 Authorize Mayor to execute Request for Cash No. 1 with Mississippi Home Corporation for Blight Elimination Program (BEP-004A)(Blue Ink) Attachments: BEP Request No. 1 On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to execute Request for Cash No. 1 with Mississippi Home Corporation for Blight Elimination Program (BEP-004A)(Blue Ink). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-20-0060 Authorize Mayor to execute Settlement Agreement with AJA Management & Technical Services, Inc. Attachments: AJA Settlement Agreement On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to execute Settlement Agreement with AJA Management &Technical Services, Inc. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 2 Printed on 2/10/2020 Board of Mayor and Aldermen Minutes - Final January 21, 2020 Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Promotion in the Purchasing Department (1); Pay Adjustments in the Police Department (2); Retro Pay in the Gas Department (1); Suspension in the Traffic Department (1); Termination in the Gas Department (1); Discussion of Department Transfers. The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Promotion in the Purchasing Department (1); Pay Adjustments in the Police Department (2); Retro Pay in the Gas Department (1); Suspension in the Traffic Department (1); Termination in the Gas Department (1); Discussion of Department Transfers. The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Kelsey Conner - Human Resource Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A. ID-20-0066 Promotion - Purchasing Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve a Promotion in the Purchasing Department from a Warehouse Receiving Clerk at $9.79 per hour to a Supply Specialist at $10.25 per hour, effective January 15, 2020. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-20-0067 Pay Adjustments - Police Department (2) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Pay Adjustments of a Traffic Officer from $17.00 ($16.91 + .09) per hour to $17.20 ($16.91 + .09 + .20) per hour, effective January 4, 2020. This action form is to rescind and correct the previously approved action form by the Board of Mayor and Aldermen on 01/06/2020. The base pay amount needs to be corrected to reflect $16.91. The corrected amount of the PAF should now show $16.91 + .09 + .20 = $17.20; a Field Training Officer (FTO) from $17.63 per hour to a Patrol Officer at $16.88 ($17.63 - .75) per hour, effective January 10, 2020. Employee is no longer serving as a FTO in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-20-0068 Retro Pay - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Retro Pay of a Service Truck Foreman in the Gas Department for $29.74. This retro pay is to pay employee for hours worked from December 4th through December 17, 2019. Employee was given a $1.00 raise and his rate of pay should have been $9.76 but was paid $9.50 and is due .26 cents for every hour that he worked for a two week period. Total regular hours worked were 80.00 x .26 = $20.80 with overtime hours $17.20 x .26 = $8.94. The total retro due is $29.74. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 2/10/2020 Board of Mayor and Aldermen Minutes - Final January 21, 2020 Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-20-0069 Suspension - Traffic Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Suspension of a Traffic Specialist in the Traffic Department for five (5) days, effective January 21, 2020. Employee is recommended for a five (5) day suspension for violation of the Attendance Policy. Employee has been previously suspended for two (2) days and has been placed on a 60 day probation on December 27, 2019. He currently has four (4) unexcused absences. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. E. ID-20-0070 Termination - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Termination of a Gas Laborer in the Gas Department, effective January 21, 2020. Employee failed a post-accident drug screen and he is currently suspended as of January 6, 2020 pending a termination hearing. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. F. ID-20-0071 Discussion of Department Transfers No action was taken G. ID-20-0139 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Mayfield., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, January 23, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 2/10/2020