Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, March 25, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0302 Employee Anniversaries: 15 years of service: Tommy Curtis - Police Department 20 years of service: Tasha Jordan - City Clerk's Office; Johnnie Edwards - Police Department; Sidra Burns - Accounting Department 30 years of service: Lee Moore, Venable Moore - Cemetery Department Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0303 Approve the following Personnel Action Forms: 1. Resignation - Fire Department (1) 2. New Hire - Part-time - Police Department (1) 3. New Hires - Police Department (4) B. ID-20-0294 Approve Additions to Employee Driving List: 1. Joseph Davis, Cortez Brooks, Christopher Scallions, Robert Fisk, Brent Ferrell - Police Department C. ID-20-0277 Accept Freeport Warehouse License Applications: 1. Ergon Asphalt & Emulsions, Inc. (2611 Haining Road) 2. Ergon Asphalt & Emulsions, Inc. (2600 Dorsey Street) Attachments: Freeport Warehouse License Application 2611 Haining Road Freeport License Application 2600 Dorsey St D. Approve request for advertisement in the amount of $100.00 from Porter's Chapel MB Church for a Community Health Fair pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code City of Vicksburg Page 1 Printed on 4/23/2020 Board of Mayor and Aldermen Minutes - Final March 25, 2020 Mayor Flaggs stated that purchasing an advertisement from Porter's Chapel MB Church will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., and seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Porter's Chapel MB Church in the amount of $100.00 for a Community Fair. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. E. ID-20-0291 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark, 2. BancorpSouth. F. ID-20-0292 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor & Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure Tax Collection Delinquent Tax The City Sexton presented report of collections, account opening graves etc. for the month of February 2020 as follows: Dillon-Chisley Funeral Home - $800.00; Fisher-Riles Funeral Home - $750.00; Glenwood Funeral Home - $600.00; W.H. Jefferson Funeral Home - $1,750.00; Lakeview Funeral Home - $1,175.00; C.J. Williams Mortuary Service - $900.00; Misc. - $425.00. Total paid for the month of February was $6,400.00. The City Clerk presented the Privilege License Report for new businesses for the month of February 2020. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $152,826.33 for February 2020. The City Clerk presented report of Tax Collections for City Taxes from the Warren County Tax Collector for the month of February 2020. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of February 2020. The City Clerk presented the February 2020 Detailed Budget Report for Approval. The City Clerk presented the February 2020 Credit Card Report for Approval as follows: Mayor Flaggs - $572.70; City Clerk - $1,045.69; Purchasing Department - $9,540.75. Attachments: Supporting documents following minutes: Routine Agenda: A. ID-20-0295 Authorize City Clerk to transfer funds from the following special account and place into city's pooled cash general fund account: 1. City of Vicksburg Feasibility Study in the amount of $54,227.46 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to transfer funds from the City of Vicksburg Page 2 Printed on 4/23/2020 Board of Mayor and Aldermen Minutes - Final March 25, 2020 following special account and place into city's pooled cash general fund account: 1. City of Vicksburg Feasibility Study in the amount of $54,227.46. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0299 Acknowledge Proclamation That a Civil Emergency Exists in The City of Vicksburg, Mississippi Due to The Spread of The Coronavirus (COVID-19) And in The Interest of Public Safety and Welfare, Phase 2 Measures Such As A Curfew, Adjusted Business Closing Hours, Limitations on Business Services, Social Distancing and Limitations on Gatherings Are Hereby Ordered For The Next 14 Days Beginning At Noon On Monday, March 23, 2020 Attachments: Proclamation Civil Emergency Phase 2 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to acknowledge the Proclamation That a Civil Emergency Exists in The City of Vicksburg, Mississippi Due to The Spread of The Coronavirus (COVID-19) And in The Interest of Public Safety and Welfare, Phase 2 Measures Such As A Curfew, Adjusted Business Closing Hours, Limitations on Business Services, Social Distancing and Limitations on Gatherings Are Hereby Ordered For The Next 14 Days Beginning At Noon On Monday, March 23, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0301 Adopt Resolution To Provide Matching Funds To United Way of West Central Mississippi for Provision of Meals to the Elderly During the COVID-19 Emergency Pursuant to Section 21-19-65 of the Mississippi Code of 1972, As Amended Attachments: Resolution Elderly Meals On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution To Provide Matching Funds To United Way of West Central Mississippi for Provision of Meals to the Elderly During the COVID-19 Emergency Pursuant to Section 21-19-65 of the Mississippi Code of 1972, As Amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0293 Adopt Resolution of The Board of Mayor and Aldermen To Submit Debts to The Mississippi Intercept Company, LLC ("MIC") For Submission to The Mississippi Department of Revenue ("MDOR") on Behalf of The City As Pursuant to The Local Government Debt Collection Setoff Act Attachments: Resolution Debt Collection Setoff On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution of The Board of Mayor and Aldermen To Submit Debts to The Mississippi Intercept Company, LLC ("MIC") For Submission to The Mississippi Department of Revenue ("MDOR") on Behalf of The City As Pursuant to The Local Government Debt Collection Setoff Act. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0300 Authorize Mayor to execute Professional Services Agreement with WEI/AJA, LLC for 2020 Paving Project Attachments: WEI_AJA Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Agreement with WEI/AJA, LLC for 2020 Paving Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. City of Vicksburg Page 3 Printed on 4/23/2020 Board of Mayor and Aldermen Minutes - Final March 25, 2020 F. ID-20-0284 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1754-1755 and 160596-160998. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monosur, Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in the City Clerk's Office (1); Longevity Pay in the Accounting Department (1); Pay Adjustment in the Fire Department (1); Pay Adjustments in the Police Department (6); Suspension in the Gas Department (1); Discuss Potential Litigation Matters (2). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in the City Clerk's Office (1); Longevity Pay in the Accounting Department (1); Pay Adjustment in the Fire Department (1); Pay Adjustments in the Police Department (6); Suspension in the Gas Department (1); Discuss Potential Litigation Matters (2). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Garnet Van Norman, Xavier Craft - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0304 Longevity Pay - City Clerk's Office (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of a Deputy City Clerk from $21.51(21.25+.26) per hour to $21.60(21.25+.26+.09) per hour in the City Clerk's Office. Employee is entitled to a .09 cents increase for twenty (20) years of service, effective March 29, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0305 Longevity Pay - Accounting Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of an Assistant Accounting Director from $30.43(30.17+.26) per hour to $30.52(30.17+.26+.09) per hour in the Accounting Department. Employee is entitled to a .09 cents increase for twenty (20) years of service, effective April 5, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0306 Pay Adjustment - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor City of Vicksburg Page 4 Printed on 4/23/2020 Board of Mayor and Aldermen Minutes - Final March 25, 2020 and Aldermen voted to approve the Pay Adjustment of a Captain I from $14.27 ($14.08+.19) per hour to a Captain V at $15.50 ($15.31+.19) per hour in the Fire Department, effective March 25, 2020. Employee has met requirements for increase in Tier Pay System (includes 15 years' longevity pay of .19)The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0307 Pay Adjustments - Police Department (6) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of a Patrol Officer from $17.63 per hour to an Field Training Officer (FTO) at $18.38($17.63+.75) per hour. Employee is serving as a Field Training Officer, effective March 25, 2020; a Patrol Officer at $15.19 per hour to a Field Training Officer at $15.94($15.19+.75) per hour. Employee is serving as a Field Training Officer, effective March 27, 2020; a Sergeant in the Investigations Department from $28.91 ($28.74+.17) per hour to $29.91($28.74+.17+$1.00) per hour. Employee is due incentive pay of $1.00 for twenty (20) years of service, effective March 29, 2020; a Sergeant in the Juvenile Division from $28.87 ($28.78+ .09) per hour to $29.37 ($28.78+.09+.50) per hour. Employee is due .50 cents incentive pay for fifteen (15) years of service, effective March 30, 2020; an Officer from $18.05 per hour to $18.25($18.05+.20) per hour. Officer is entitled to a .20 cents increase for six (6) years of service, effective April 10, 2020; an Acting B-Watch Commander from $22.20($22.03+.17) per hour to a Patrol Officer/K-9 at $21.45($22.03+.17-.75) per hour. Officer is no longer serving as Acting Watch Commander, effective March 25, 2020 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0308 Suspension - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Laborer for two (2) days in the Gas Department. Employee is in violation of the City of Vicksburg Attendance Policy (c)(i)(ii). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0309 Discuss Potential Litigation Matters (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Discussion of two (2) Potential Litigation Matters. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0341 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, April 6, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 5 Printed on 4/23/2020 Board of Mayor and Aldermen Minutes - Final March 25, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 4/23/2020