Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, April 6, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Father Rusty Vinson. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Routine Agenda Letter G Authorize Mayor to increase City Clerk's petty cash to $5,000.00 (ID-20-0333) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0316 Proclamation Honoring Junior Auxiliary Week 2020 Attachments: Junior Auxiliary Week Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0319 Adopt Board Meeting Minutes for: 1. March 2, 2020 2. March 10, 2020 3. March 16, 2020 4. March 18, 2020 (Special Called) B. ID-20-0313 Accept Vicksburg Convention and Visitors Bureau Report Attachments: Visit Vicksburg Updates- City Board 4.6.2020 C. ID-20-0314 Approve request for allocation of funds in the amount of $60,000 to the Vicksburg-Warren Chamber of Commerce pursuant to Section 21-19-44 of the Mississippi Code for support of a local economic development organization Attachments: Chamber of Commerce On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor City of Vicksburg Page 1 Printed on 4/23/2020 Board of Mayor and Aldermen Minutes - Final April 6, 2020 and Aldermen voted to approve allocation of funds in the amount of $60,000.00 to the Vicksburg-Warren Chamber of Commerce. The City is authorized pursuant to Section 21-19-44 of the Mississippi Code for support of a local economic development organization. D. ID-20-0315 Approve request for allocation of funds in the amount of $5,000.00 to the Vicksburg-Warren Retirement Development Program pursuant to Section 21-19-44 of the Mississippi Code for support of a local economic development organization Attachments: Retirement Development Program On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $5,000.00 to the Vicksburg-Warren Retirement Development Program. The City is authorized pursuant to Section 21-19-44 of the Mississippi Code for support of a local economic development organization. E. ID-20-0318 Approve invoice #1208 in the amount of $450.00 from the Vicksburg Daily News for COVID-19 internet advertising pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: COVID-19 Advertisement Mayor Flaggs stated that purchasing an advertisement from the Vicksburg Daily News will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved invoice #1208 from the Vicksburg Daily News in the amount of $450.00 for COVID-19 internet advertising. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. F. ID-20-0320 Approve request for payment from Vicksburg-Warren 911 for the city's share of 15 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates February 29, 2020 and March 14, 2020 in the amount of $42,995.01 Attachments: Vicksburg Warren 911 G. ID-20-0322 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 160999, 161000-161176. Routine Agenda: A. ID-20-0312 Ratify Amendment to Policy and Procedures for Coronavirus (COVID-19) Phase 1, Adopted on Monday, March 16, 2020 and City of Vicksburg Civil Emergency Plan Adopted on Wednesday, March 18, 2020, And Proclamation of an Emergency Due To The Spread Of The Coronavirus (COVID-19), Phase 2, Effective at 12:00 Noon On Monday, March 23, 2020 Are Hereby Amended and Consolidated Attachments: Amendment Coronavirus Policy On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Amendment to Policy and Procedures for Coronavirus (COVID-19) Phase 1, Adopted on Monday, March 16, 2020, and City of Vicksburg Civil Emergency Plan Adopted on Wednesday, March 18, 2020, And Proclamation of an Emergency Due To The Spread Of The Coronavirus (COVID-19), Phase 2, Effective at 12:00 Noon On Monday, March 23, 2020, Are Hereby Amended and Consolidated. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0323 Acknowledge Proclamation That A Civil Emergency Exists In The City of Vicksburg, Mississippi Due To The Spread Of The Coronavirus (COVID-19) And In The Interest Of Public Safety And Welfare, Measures City of Vicksburg Page 2 Printed on 4/23/2020 Board of Mayor and Aldermen Minutes - Final April 6, 2020 Such As Shelter In Place, A Curfew, Closure Of Non-Essential Businesses, Social Distancing And Limitations On Gatherings Are Hereby Ordered Beginning At 5:00 P.M. On Friday April 3, 2020 Attachments: Proclamation Civil Emergency (COVID-19) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to acknowledge the Proclamation That A Civil Emergency Exists In The City of Vicksburg, Mississippi Due To The Spread Of The Coronavirus (COVID-19) And In The Interest Of Public Safety And Welfare, Measures Such As Shelter In Place, A Curfew, Closure Of Non-Essential Businesses, Social Distancing And Limitations On Gatherings Are Hereby Ordered Beginning At 5:00 P.M. On Friday April 3, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0324 Ratify Amendment To Proclamation That A Civil Emergency Exists In The City of Vicksburg, Mississippi Due To The Spread Of The Coronavirus (COVID-19) And In The Interest Of Public Safety And Welfare, Measures Such As Shelter In Place, A Curfew, Closure Of Non-Essential Businesses, Social Distancing And Limitations On Gatherings Are Hereby Ordered Beginning At 5:00 P.M. On Friday April 3, 2020 Until 5:00 A.M. April 20, 2020 Attachments: Amendment to Proclamation Civil Emergency On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Amendment To Proclamation That A Civil Emergency Exists In The City of Vicksburg, Mississippi Due To The Spread Of The Coronavirus (COVID-19) And In The Interest Of Public Safety And Welfare, Measures Such As Shelter In Place, A Curfew, Closure Of Non-Essential Businesses, Social Distancing And Limitations On Gatherings Are Hereby Ordered Beginning At 5:00 P.M. On Friday April 3, 2020, Until 5:00 A.M. April 20, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0331 Adopt Emergency Administrative Leave Policy Attachments: EMERGENCY ADMINISTRATIVE LEAVETO ALL EMPLOYEES On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Emergency Administrative Leave Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0317 Rescind motion from March 25, 2020 board meeting authorizing the Mayor to execute Professional Services Agreement with WEI/AJA, LLC and Ratify Mayor's execution of the updated final version of the agreement with increased fees for 2020 Paving Project Attachments: Updated WEI-AJA Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to rescind the motion from March 25, 2020, board meeting authorizing the Mayor to execute Professional Services Agreement with WEI/AJA, LLC and Ratify Mayor's execution of the updated final version of the agreement with increased fees for 2020 Paving Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0321 Accept Freeport Warehouse License Application: 1. Gavilon Grain, LLC (1833 Haining Road) Attachments: Application Free Port License On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Freeport Warehouse License Application: 1. Gavilon Grain, LLC (1833 Haining Road). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 4/23/2020 Board of Mayor and Aldermen Minutes - Final April 6, 2020 G. ID-20-0333 Approve request from the City Clerk's Office to Increase Petty Cash Account by $3,632.15 to give the account a $5,000.00 balance On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve request from the City Clerk's Office to Increase Petty Cash Account by $3,632.15 to give the account a $5,000.00 balance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Out of Network Dr. Authorization Request in the Human Resource Department (1), Pay Adjustment in the Animal Control Department (1), Pay Adjustments in the Sewer Department (2), Pay Adjustment in the Water Department (1), Suspension in the Street Department (1), Termination in the Water Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Out of Network Dr. Authorization Request in the Human Resource Department (1), Pay Adjustment in the Animal Control Department (1), Pay Adjustments in the Sewer Department (2), Pay Adjustment in the Water Department (1), Suspension in the Street Department (1), Termination in the Water Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0325 Out of Network Dr. Authorization Request - Human Resource (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Out of Network Dr. Authorization Request in the Human Resource Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0326 Pay Adjustment - Animal Control (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Animal Control Officer from $8.25 per hour to $8.50 per hour, effective January 17, 2020, in the Animal Control Department. Employee has reached his six (6) month period and is entitled to a pay increase from $8.25 per hour to the City of Vicksburg's minimum wage of $8.50 per hour. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0327 Pay Adjustments - Sewer Department (2) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Laborer from $8.25 per hour to $8.50 per hour, effective February 28, 2020. Employee has reached his six (6) month period and is entitled to a pay increase from $8.25 to the City of Vicksburg's minimum wage of $8.50; a Laborer from $8.25 per hour to $8.50 per hour, effective February 28, 2020. Employee has reached his six (6) month period and is entitled to a pay increase from $8.25 to the City of Vicksburg's minimum City of Vicksburg Page 4 Printed on 4/23/2020 Board of Mayor and Aldermen Minutes - Final April 6, 2020 wage of $8.50 in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0328 Pay Adjustment - Water Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Laborer from $8.25 per hour to $8.50 per hour, effective February 28, 2020. Employee has reached his six (6) month period and is entitled to pay increase from $8.25 to the City of Vicksburg's minimum wage of $8.50 in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0329 Suspension - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Concrete Finisher for two (2) days, effective April 6, 2020. Employee is in violation of the City of Vicksburg's Attendance Policy and the Personnel Rules and Regulations 4.1(i)(p) and (z) in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0330 Termination - Water Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of a Laborer, effective April 2, 2020, in the Water Department. Employee was sited for a reasonable suspicion drug and alcohol screen due to his erratic behavior. Employee was observed stumbling, staggering and exhibiting slurred speech. When asked to consent to the drug and alcohol test, he refused. Per policy, a refusal is immediate termination. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0374 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, April 10, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 4/23/2020