Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, April 10, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0346 Proclamation: COVID-19 Pandemic - Special Day of Fasting and Prayer Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Approval of Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0342 Approve the following Personnel Action Form: 1. Resignation (Retirement) - R.O.W (1) B. ID-20-0336 Approve Pay Application No. 3 in the amount of $488,117.16 with Path Company for Energy Equipment Installation Contract Attachments: Pay App #3 Path Company C. ID-20-0338 Approve request from Greater Mount Zion MB Church to block off the side street near the Warren County Department of Human Services Building from 9:00 a.m. until 11:00 a.m. on April 12, 2020 for Easter Service Attachments: Greater Mount Zion MB Church D. ID-20-0334 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 1756-1763, 161177-161286 and 161291. Routine Agenda: A. ID-20-0345 Authorize City Clerk to advertise Request for Proposals: 1. Professional Consulting Services for COVID-19 Recovery Attachments: RFP COVID Recovery Services City of Vicksburg Page 1 Printed on 5/18/2020 Board of Mayor and Aldermen Minutes - Final April 10, 2020 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to advertise Request for Proposals: 1. Professional Consulting Services for COVID-19 Recovery. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0337 Authorize Mayor to Approve a 30-Day Contract Extension with Seabury Maritime from April 1, 2020 To Complete the Market Analysis of the Vicksburg USA Multimodal Port Development Project Due To the COVID-19 Attachments: Seabury Maritime Request for Extension On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Approve a 30-Day Contract Extension with Seabury Maritime from April 1, 2020 To Complete the Market Analysis of the Vicksburg USA Multimodal Port Development Project Due To the COVID-19. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0335 Adopt Resolution of The Board of Mayor And Aldermen To Submit Debts to The Mississippi Intercept Company, LLC ("MIC") For Submission to The Mississippi Department of Revenue ("MDOR") On Behalf of The City Pursuant to The Local Government Debt Collection Setoff Act Attachments: Resolution - Debt Collection Setoff Act On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution of The Board of Mayor And Aldermen To Submit Debts to The Mississippi Intercept Company, LLC ("MIC") For Submission to The Mississippi Department of Revenue ("MDOR") On Behalf of The City Pursuant to The Local Government Debt Collection Setoff Act. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0332 Authorize Mayor to execute Revised Letter Agreement with Neel-Schaffer, Inc. for Halls Ferry Sports Complex Improvements - Vicksburg, Mississippi Supplemental Site / Civil Engineering Services for Change of Location of the Pickle Ball Courts Attachments: 2020-04-06 Rev Civil Proposal On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Revised Letter Agreement with Neel-Schaffer, Inc. for Halls Ferry Sports Complex Improvements - Vicksburg, Mississippi Supplemental Site / Civil Engineering Services for Change of Location of the Pickle Ball Courts. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0344 Authorize Mayor to execute Agreement Between The Department Of The Army and City Of Vicksburg For The Provision Of Technical Assistance With The Vicksburg Forest Products Mill Levee Relocation Attachments: Agreement Mill Levee Relocation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement Between The Department Of The Army and City Of Vicksburg For The Provision Of Technical Assistance With The Vicksburg Forest Products Mill Levee Relocation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0347 Authorize Mayor to execute Services Agreement with Chism Strategies, LLC On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Services Agreement with Chism Strategies, LLC. The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 5/18/2020 Board of Mayor and Aldermen Minutes - Final April 10, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Form for: Pay Adjustment in the Fire Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Form for: Pay Adjustment in the Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0343 Pay Adjustment - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Captain V (+1) from $15.82 ($15.57+.25 long) per hour to Captain V (+2) at $16.08 ($15.83+.25 long) per hour, effective April 22, 2020 in the Fire Department. Captain may receive one (1) raise per year after completing fifth tier, with satisfactory evaluation and physical agility test including .25 of longevity for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0383 Come out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by AldermanMayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, April 20, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 5/18/2020