Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Thursday, April 23, 2020 3:00 PM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0371 Employee Anniversaries: 5 years of service: Tara Brown - Purchasing 25 years of service: Lois Roby - Human Resources Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Approval of Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0386 Adopt Board Meeting Minutes for: 1. March 25, 2020 2. April 6, 2020 B. ID-20-0358 Authorize issuance of the following requisitions: 1. Number 2005806 in the amount of $74,294.55 to Utility Service Co. for the annual tank maintenance at Jackson Road, Kuhn Street, Porters Chapel Road and the Airport 2. Number 2005817 in the amount of $17,745.00 to Navigation Electronics, Inc. to purchase 2 Survey and GIS receivers for the Gas Department and Water Mains Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972 which allows sole source purchases Attachments: Requisiton 2005806 Requisition 2005817 C. ID-20-0362 Approve invoice #3645 for payment in the amount of $5,013.85 from Vicksburg-Tallulah Regional Airport for the month of March 2020 Attachments: VTR Invoice City of Vicksburg Page 1 Printed on 5/18/2020 Board of Mayor and Aldermen Minutes - Final April 23, 2020 D. ID-20-0376 Approve addition to Employee Driving List: 1. Brenda Brown - Administration E. ID-20-0378 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 3 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates March 31, 2020 and April 14, 2020 in the amount of $45,964.18 Attachments: 911 Payment F. ID-20-0382 Authorize reimbursement for payment in the amount of $24,000.00 in matching funds to United Way of West Central Mississippi for Provision of Meals to the Elderly During the COVID-19 Emergency Pursuant to Section 21-19-65 of the Mississippi Code of 1972, As Amended Attachments: Elderly Feeding Program On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $24,000.00 to United Way of West Central Mississippi. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs for their Provision of Meals to the Elderly During the COVID-19 Emergency. G. ID-20-0384 Approve application from Vicksburg Warren School District for Complimentary Use of the City Auditorium on May 11 -15, 2020 for individual graduation ceremonies Attachments: Comp Use Application Auditorium H. ID-20-0359 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters; 1. Trustmark, 2. BancorpSouth. I. ID-20-0360 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax 6. Detail Budget 7. Credit Card Attachments: City Sexton Privilege License M &T Report Tax Collection Delinquent Tax The City Sexton presented report of collections, account opening graves etc. for the month of March 2020 as follows: Glenwood Funeral Home - $1,000.00; W.H. Jefferson Funeral Home - $1,825.00; Lakeview Funeral Home - $1,975.00; Charles Riles Funeral Home - $1,725.00; C.J. Williams Mortuary Services - $350.00; Misc. - $550.00. Total burials were 26. Total paid burials were $7,425.00 The City Clerk presented the Privilege License Report for new businesses for the month of March 2020. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $146,089.35 for March 2020. City of Vicksburg Page 2 Printed on 5/18/2020 Board of Mayor and Aldermen Minutes - Final April 23, 2020 The City Clerk presented report of Tax Collections for City taxes from the Warren County Tax Collector for the month of March 2020. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of March 2020. The City Clerk presented the March 2020 Detailed Budget Report for approval. The City Clerk presented the March 2020 Credit Card Report for approval as follows: Mayor Flaggs - $2,196.20; Alderman Monsour, Jr. - $1,164.26; Purchasing Department - $8,053.31 Attachments: Supporting documentation following minutes: Routine Agenda: A. ID-20-0379 Ratify Amendment To Proclamation That A Civil Emergency Exists In The City Of Vicksburg, Mississippi Due To The Spread Of The Coronavirus (COVID-19) And In The Interest Of Public Safety And Welfare, Measures Such As Shelter In Place, A Curfew, Closure Of Non-Essential Businesses, Social Distancing And Limitations On Gatherings Are Hereby Ordered Beginning At 5:00 A.M. On Monday, April 20, 2020 Until 8:00 A.M. On April 27, 2020 Attachments: Amendment to Proclamation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Amendment To Proclamation That A Civil Emergency Exists In The City Of Vicksburg, Mississippi Due To The Spread Of The Coronavirus (COVID-19) And In The Interest Of Public Safety And Welfare, Measures Such As Shelter In Place, A Curfew, Closure Of Non-Essential Businesses, Social Distancing And Limitations On Gatherings Are Hereby Ordered Beginning At 5:00 A.M. On Monday, April 20, 2020 Until 8:00 A.M. On April 27, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0375 Authorize Mayor to execute Contractor's Agreements with Dixon Interior Finishing, Inc. for rehabilitation of the following properties (Blue Ink): 1. 2601 Drummond Street for the total sum of $84,923.00 2. 1703 Grove Street for the total sum of $60,340.00 Attachments: Drummond Street Grove Street On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contractor's Agreements with Dixon Interior Finishing, Inc. for rehabilitation of the following properties (Blue Ink): 1. 2601 Drummond Street for the total sum of $84,923.00; 2. 1703 Grove Street for the total sum of $60,340.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0381 Authorize Mayor to execute letter to Mississippi Home Corporation requesting an eight (8) month contract extension for the 2016 Homeowner Rehabilitation/Reconstruction Grant Attachments: Contract Extension Letter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute letter to Mississippi Home Corporation requesting an eight (8) month contract extension for the 2016 Homeowner Rehabilitation/Reconstruction Grant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0367 Authorize Mayor to execute Change Order #2 with Hemphill Construction Company for Section 592 Waterline Improvements Project Attachments: 592 Waterline Change Order #2 City of Vicksburg Page 3 Printed on 5/18/2020 Board of Mayor and Aldermen Minutes - Final April 23, 2020 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #2 with Hemphill Construction Company for Section 592 Waterline Improvements Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0370 Authorize Mayor to execute Amendment #1 to Contract for Grass Cutting Services with Smith Lawn Care, Inc. Attachments: Grass Cutting Amendment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Amendment #1 to Contract for Grass Cutting Services with Smith Lawn Care, Inc.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0377 Accept and Authorize Mayor to execute Memorandum from VenuWorks of Vicksburg, LLC regarding Payroll Protection Program (PPP) Secured Loan Attachments: Venuworks Memorandum On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Contract and Authorize Mayor to execute Memorandum from VenuWorks of Vicksburg, LLC regarding Payroll Protection Program (PPP) Secured Loan. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0385 Ratify executed application for CARES Act funds for Vicksburg Municipal Airport from FAA Attachments: sf424 application On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify allocation of funds for the executed application for CARES Act funds for Vicksburg Municipal Airport from FAA in the amount of $30,000. The City is authorized pursuant to Section 61-3-69 of the Mississippi Code for operation of airports. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. H. ID-20-0361 Approve Claims Docket On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Claims Docket numbering: 1764-1766; 161293-161296; 161297-161679. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Purchasing Department (1); Pay Adjustments in the Police Department (2); Pay Adjustment in the Fire Department (1). City of Vicksburg Page 4 Printed on 5/18/2020 Board of Mayor and Aldermen Minutes - Final April 23, 2020 The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Purchasing Department (1); Pay Adjustments in the Police Department (2); Pay Adjustment in the Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0372 Longevity Pay - Purchasing Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay of a Purchasing Specialist from $11.67 per hour to $11.76($11.67+.09) per hour in the Purchasing Department. Employee is entitled to an additional .09 cents increase for five (5) years of service, effective April 29, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0373 Pay Adjustments - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of a Patrol/FTO from $18.38 to a Patrol Officer at $17.63($18.38-.75) per hour, effective April 22, 2020. Officer is no longer serving as a Field Training Officer; and a Police Officer from $16.44 per hour to a FTO Officer at $17.19($16.44+.75) per hour in the Police Department. Employee is serving as a FTO Officer, effective April 23, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0380 Pay Adjustment - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Firefighter III from $10.64($10.58+.06) per hour to a Firefighter/Ambulance III at $11.48($11.42+.06) per hour, effective April 22, 2020, in the Fire Department. Employee is now assigned to an ambulance and includes an increase of .06 cents for five (5) years of longevity pay. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0457 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 04, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: City of Vicksburg Page 5 Printed on 5/18/2020 Board of Mayor and Aldermen Minutes - Final April 23, 2020 CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 5/18/2020