Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, January 25, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A.Mayfield, Sr. Pledge of Allegiance was led by Walter W. Osborne, Jr. 2. Roll Call Also Present: Nancy Thomas, City Clerk Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-21-0094 Approve the following Personnel Action Forms: 1. New Hire - Community Service Department (1) 2. Re-Hire - Police Department - Part-time (1) B. ID-21-0085 Approve request for matching funds in the amount of $2,500.00 to Good Shepherd Community Center pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended Attachments: Request Good Shepherd On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve matching funds in the amount of $2,500.00 to Good Shepherd Community Center. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. C. ID-21-0086 Approve request for sponsorship in the amount of $600.00 to The Vicksburg Post for advertisement in the 2021 Profile Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Advertisement Vicksburg Post Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post will bring favorable notice to the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of City of Vicksburg Page 1 Printed on 3/1/2021 Board of Mayor and Aldermen Minutes - Final January 25, 2021 $600.00 for 2021 Profile Magazine. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. D. ID-21-0087 Approve request for additional matching funds in the amount of $500.00 to Joycie A. Bright with Faith Walker Learning Development Foundation, Inc. pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended Attachments: FWLDF Request On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve matching funds in the amount of $500.00 to Joycie A. Bright with Faith Walker Learning Development Foundation, Inc. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. E. ID-21-0088 Approve the following requests for Run Thru History on Saturday, March 6, 2021 from 7:00 a.m. to 10:00 a.m.: 1. Assistance from Vicksburg Police Department in traffic control 2. Partial closing of one lane of a short span of Washington Street along Confederate Avenue and Wisconsin Avenue to the I-20 bridge Attachments: Run Thru History F. ID-21-0083 Accept the Recommendation of Allen & Hoshall to award bid for Halls Ferry Park Road Extension to Theobald Construction Services, LLC in the amount of $185,125.00 Attachments: Award Halls Ferry Park Road Extension G. ID-21-0090 Authorize City Clerk to advertise Sealed Proposals for: 1. Lee Street Sanitary Sewer Repair Attachments: NOTICE TO BIDDERS - Sewer Repair H. ID-21-0078 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Bank Letters: 1. Trustmark, 2. BancorpSouth. I. ID-21-0079 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Credit Card 7. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves etc. for the month of December 2020 as follows: Lakeview Memorial Funeral Home - $1,575.00; W.H. Jefferson Funeral Home - $3,350.00; Glenwood Funeral Home - $1,150.00; Riles Funeral Home - $600.00; C.J. Williams Mortuary Services - $1,675.00; Dillon-Chisley Funeral Home - $250.00. Total burials were 30. Total paid for the month of December 2020 was $8,600.00. The City Clerk presented the Privilege License report for new businesses for the month of December 2020. City of Vicksburg Page 2 Printed on 3/1/2021 Board of Mayor and Aldermen Minutes - Final January 25, 2021 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $101,523.29 for December 2020. The City Clerk presented report of Tax Collections for City taxes from the Warren County Collector for the month of December 2020. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of December 2020. The City Clerk presented the December 2020 Credit Card report for approval as follows: Purchasing Department - $1,788.56. The City Clerk presented the December 2020 Detailed Budget report for approval. Attachments: Supporting documentation following minutes: Routine Agenda: A. ID-21-0082 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for January 25 2021 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1800 Clay Street, PPIN 017821; owned by MK Food & Gas 2, LLC - (Cut grass/weeds, remove trash & debris) 2. 2015 Oak Street, PPIN 018348; owned by Mary Lee Bolden Estate c/o John Walker - (Cut grass/weeds, remove trash & debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 1800 Clay Street, PPIN 017821; owned by MK Food & Gas 2, LLC - Not Complied 2. 2015 Oak Street, PPIN 018348; owned by Mary Lee Bolden Estate c/o John Walker - Cancel The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-21-0091 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Budget Amendments for January 25, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-21-0092 ADOPT RESOLUTION OF THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI (THE “CITY”), AUTHORIZING AND APPROVING THE FORM OF AND EXECUTION OF TWO (2) LEASE PURCHASE AGREEMENTS BY AND BETWEEN THE CITY AND TRUSTMARK NATIONAL BANK, AND RELATED MATTERS. Attachments: City of Vicksburg - Taxable Equipment Lease Purchase - Authorizing Resolution Exhibit A - Requests Exhibit B - Proposals Exhibit C - Lease Purchase Agreements On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the RESOLUTION OF THE BOARD OF MAYOR AND City of Vicksburg Page 3 Printed on 3/1/2021 Board of Mayor and Aldermen Minutes - Final January 25, 2021 ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI (THE "CITY"), AUTHORIZING AND APPROVING THE FORM OF AND EXECUTION OF TWO (2) LEASE PURCHASE AGREEMENTS BY AND BETWEEN THE CITY AND TRUSTMARK NATIONAL BANK, AND RELATED MATTERS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-21-0080 Authorize Mayor to execute Rental Agreements with Unitech for copiers for the following departments: 1. City Clerk 2. Purchasing 3. Safety 4. Water & Gas Attachments: Contract City Clerk Contract Purchasing Contract Safety Contract Water & Gas On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Rental Agreements with Unitech for copiers for the following departments: 1. City Clerk, 2. Purchasing, 3. Safety, 4. Water & Gas. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-21-0084 Authorize Mayor to execute contract with Quality Court Industries, LLC for Halls Ferry Park Pickle Ball Project in the amount of $253,676.57 Attachments: Halls Ferry Sports - Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute contract with Quality Court Industries, LLC for Halls Ferry Park Pickle Ball Project in the amount of $253,676.57. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-21-0089 Authorize Mayor to execute Agreement with 1311 LLC in order for City to attach cable to the outside of property located at 1311 Washington Street for wiring/sound system Attachments: Agreement 1311 LLC On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with 1311 LLC in order for City to attach cable to the outside of property located at 1311 Washington Street for wiring/sound system. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-21-0093 Approve proposal for 2021 Municipal Election Support with Election Systems & Software (ES&S) for Primary, Runoff, and General Election Attachments: Proposal ES&S On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the proposal for 2021 Municipal Election Support with Election Systems & Software (ES&S) for Primary, Runoff, and General Election. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. H. ID-21-0081 Approve Claims Docket On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Claims Docket numbering: 1963 - 1969; 167622 - 167935. The motion was adopted unanimously by the following City of Vicksburg Page 4 Printed on 3/1/2021 Board of Mayor and Aldermen Minutes - Final January 25, 2021 vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Police Department (1); Suspension in the Police Department (1); Termination in the Gas Department (1). The motion was seconded by Alderman Monsour, Jr., upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Police Department (1); Suspension in the Police Department (1); Termination in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabitha Martin-Crawford - Compliance Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-21-0095 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Field Training Officer (FTO) from $18.45 per hour to an Officer at $17.70 ($18.45 - .75) per hour, effective January 18, 2021. Officer is no longer serving in the FTO capacity in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-21-0096 Suspension - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Police Officer, effective January 21, 2021. Suspension is pending the outcome of her case. This action is being taken in light of new facts that have come to Human Resource attention surrounding the incident. Employee has pending charges of simple assault domestic which is a violation of the Vicksburg's Arrest Policy in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-21-0097 Termination - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to rescind the Termination and approve the Suspension of a Laborer for two (2) days, effective January 25, 2021, in the Gas Department. Employee is the violation of the City of Vicksburg's attendance policy with unexcused absences and is still in six (6) months probation period. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-21-0157 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken City of Vicksburg Page 5 Printed on 3/1/2021 Board of Mayor and Aldermen Minutes - Final January 25, 2021 Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, February 1, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 3/1/2021