Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, February 1, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Alderman Alex J. Monsour Jr. Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield Recognitions: A. ID-21-0122 Employee Anniversaries: 20 years of service: Pamela Newton - IT Mayor Flaggs recognized Pamela Newton in the I.T. Department with twenty (20) years of service. The Mayor and Aldermen congratulated Pamela Newton for her years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield A. ID-21-0111 Adopt Board Meeting Minutes for: 1. January 8, 2021 B. ID-21-0118 Approve the following Personnel Action Forms: 1. Resignation - Police Department (1) 2. Resignation - Gas Department (1) C. ID-21-0099 Accept Letter of Appeal from Homer Wilkes appealing the decision from The Board of Architectural Review meeting held on January 12, 2021 denying his request to install vinyl siding on the front of the house located at 501 Klein Street and Authorize City Clerk to set Appeal Hearing Date for February 25, 2021 at 10:00 a.m Attachments: Appeal Letter Wilkes BOAR Minutes D. ID-21-0100 Approve invoice #1687 from Vicksburg Daily News for advertisement in City of Vicksburg Page 1 Printed on 3/10/2021 Board of Mayor and Aldermen Minutes - Final February 1, 2021 the amount of $1,000.00 [COVID-19 - $450.00; City Logo Popup - $200.00; Social Media - $350.00 for February 2021] pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: VDN Invoice Mayor Flaggs stated that purchasing an advertisement from Vicksburg Daily News will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Daily News in the amount of $1,0000 [COVID-19 - $450.00; City Logo Popup - $200.00; Social Media - $350.00 for February 2021]. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. E. ID-21-0101 Approve invoice #3804 for payment in the amount of $5,788.61 from Vicksburg-Tallulah Regional Airport for the month of December 2020 Attachments: VTR Invoice F. ID-21-0104 Authorize issuance of requisition number 2103051 for the amount of $55,220.00 written to Cannon CDJR, LLC for the purchase of two (2) Dodge Durangos for the Police Department (State Contract) Attachments: Requisition 2103051 G. ID-21-0113 Approve request for payment from Vicksburg-Warren 911 for the city's share of 15 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates December 31, 2020 and January 14, 2021 in the amount of $52,574.15 Attachments: 911 Payment H. ID-21-0114 Approve request from Vicksburg Police Department for additional Petty Cash Funds in the name of Milton Moore, Chief of Police in the amount of $2,000.00 Attachments: Request for Add'l Petty Cash Funds I. ID-21-0115 Approve Addition to Employee Driving List: 1. Chanise Harris - Community Service J. ID-21-0103 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning of the following properties: 1. 808 Bowmar Avenue, PPIN 16688; owned by Howard Pittman et al c/o Howard Pittman, Jr. 2. 2015 Ford Street, PPIN 16305; owned by State of Mississippi 3. 1917 Martin Luther King Blvd., PPIN 20572; owned by State of Mississippi 4. 1046 Meadow Street, PPIN 17231; owned by Marcella Price Walton c/o Barbara Marshall 5. 2102 Oak Street, PPIN 18134; owned by Nancy P. Watkins 6. 1409 Spring Street, PPIN 17867; owned by Leonard Kenderick White & Arone Washington 7. 2400 Washington Street, PPIN 15207; owned by Rolando Zamora Attachments: Special Assessments 2 The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 808 Bowmar Avenue, PPIN 16688; owned by Howard Pittman et al c/o Howard Pittman, Jr. 2. 2015 Ford Street, PPIN 16305; owned by State of Mississippi 3. 1917 Martin Luther King Blvd., PPIN 20572; owned by State of Mississippi City of Vicksburg Page 2 Printed on 3/10/2021 Board of Mayor and Aldermen Minutes - Final February 1, 2021 4. 1046 Meadow Street, PPIN 17231; owned by Marcella Price Walton c/o Barbara Marshall 5. 2102 Oak Street, PPIN 18134; owned by Nancy P. Watkins 6. 1409 Spring Street, PPIN 17867; owned by Leonard Kenderick White & Arone Washington 7. 2400 Washington Street, PPIN 15207; owned by Rolando Zamora On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. K. ID-21-0106 Adopt Resolution Granting Final Approval for Tax Abatement for Samuel G. Andrews for 1100 First East Street (PPIN 33796) Attachments: Resolution 1100 First East L. ID-21-0107 Adopt Resolution Granting Final Approval for Tax Abatement for Springfield II LLC for 1102 First East Street (PPIN 33795) Attachments: Resolution 1102 First East M. ID-21-0108 Adopt Resolution Granting Final Approval for Tax Abatement for Springfield II LLC for 1104 First East Street (PPIN 23876) Attachments: Resolution 1104 First East N. ID-21-0109 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 167936 - 167938 for approval. Routine Agenda: A. ID-21-0102 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for February 1 2021 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1505 Bodley Street, PPIN 018818; owned by Leah J. Sullivan - (Cut grass/weeds, remove trash & debris, remove dilapidated structure) 2. 1318 Wood Street, PPIN 016190; owned by Lawrence E. Walker - (Cut grass/weeds, remove trash & debris, remove dilapidated accessory structure, remove dilapidated fencing, remove inoperable vehicles) 3. 1322 Wood Street, PPIN 016191; owned by Lillian Evans - (Cut grass/weeds, remove trash & debris, remove dilapidated fencing) RE-ENTRY 1. 1612 Bodley Street, PPIN 017673; owned by Irene Ward - (Cut grass/weeds, remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish the structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed: along with the following actions: 1. 1505 Bodley Street, PPIN 018818; owned by Leah J. Sullivan - Not Complied 2. 1318 Wood Street, PPIN 016190; owned by Lawrence E. Walker - Not Complied 3. 1322 Wood Street, PPIN 016191; owned by Lillian Evans - Not Complied RE-ENTRY City of Vicksburg Page 3 Printed on 3/10/2021 Board of Mayor and Aldermen Minutes - Final February 1, 2021 1. 1612 Bodley Street, PPIN 017673; owned by Irene Ward - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield B. ID-21-0105 Authorize Mayor to execute Request for Cash No. 18 with Mississippi Home Corporation Partnership Program [1228-M16-SG-280-374] (Blue Ink) Attachments: Request for Cash #18 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Request for Cash No. 18 with Mississippi Home Corporation Partnership Program [1228-M16-SG-280-374] (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield C. ID-21-0110 Authorize Mayor to execute Certificate of Acceptance from Mississippi Department of Archives and History for the Community Heritage Preservation Grant Award for the Old Vicksburg Public Library (CHPG#2020-017) Attachments: CHP Grant Award On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Certificate of Acceptance from Mississippi Department of Archives and History for the Community Heritage Preservation Grant Award for the Old Vicksburg Public Library (CHPG#2020-017). The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield D. ID-21-0116 Authorize Mayor to execute Agreement with NRoute for Transportation of Citizens to COVID-19 Vaccination Sites Attachments: vaccine transportation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with NRoute for Transportation of Citizens to COVID-19 Vaccination Sites. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield E. ID-21-0117 Authorize Mayor to execute Contract Amendment No. 2 with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year 3 Repair requesting 56 additional days due to weather and COVID-19 Attachments: Amendment #2 CSAP Year 3 Repair On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract Amendment No. 2 with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year 3 Repair requesting 56 additional days due to weather and COVID-19. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session.Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Extended Medical Leave in the Right of Way Department (1); Pay Adjustment in the Police Department (1); Longevity Pay in the IT Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. City of Vicksburg Page 4 Printed on 3/10/2021 Board of Mayor and Aldermen Minutes - Final February 1, 2021 The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Extended Medical Leave in the Right of Way Department (1); Pay Adjustment in the Police Department (1); Longevity Pay in the IT Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield A. ID-21-0119 Extended Medical Leave - Right of Way Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Extended Medical Leave of a Laborer in the Right of Way Department. Due to the exhaustion of employee Family Medical Leave (FMLA) which consisted of twelve (12) weeks, the Human Resource Department is requesting on his behalf that the Board of Mayor and Aldermen grant employee additional medical leave per the policy of the City of Vicksburg. The extension of time will cover the following dates, January 23, 2021, through February 23, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield B. ID-21-0120 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Police Officer from $16.42 per hour to $16.62 ($16.42 + .20) per hour, effective February 14, 2021. Officer is entitled to an increase in the amount of .20 cent for three (3) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield C. ID-21-0121 Longevity Pay - IT (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of the IT Director from $34.67 ($34.41 + .26) per hour to $34.76 ($34.41 + .26 + .09) per hour, effective February 7, 2021. Employee is entitled to an additional .09 cent per hour for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield D. ID-21-0189 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, February 10, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Alderman Monsour Jr., Mayor Flaggs, and Alderman Mayfield City of Vicksburg Page 5 Printed on 3/10/2021