Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, May 3, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-21-0433 Proclamation: National Travel and Tourism Week Attachments: National Travel and Tourism Week 2021 Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0417 Adopt Board Meeting Minutes for: 1. March 15, 2021 2. March 19, 2021 (Special Called) B. ID-21-0438 Approve the following Personnel Action Forms: 1. Resignation - Gas Department (1) 2. New Hire - Administration (1) 3. New Hires - Fire Department (2) 4. New Hires - Recreation Department (3) C. ID-21-0431 Approve Additions to Employee Driving List: 1. Atracia Brown - Recreation Department 2. Larry Prentiss III, David Allison - Fire Department D. ID-21-0428 Authorize City Clerk to advertise Sealed Bids for: 1. Runway 1 Drainage Improvements E. ID-21-0446 Authorize City Clerk to advertise Sealed Proposals for: 1. Indiana Avenue Storm & Sanitary Sewer Extension F. ID-21-0370 Approve request for advertisement in the amount of $100.00 from Lake City of Vicksburg Page 1 Printed on 6/18/2021 Board of Mayor and Aldermen Minutes - Final May 3, 2021 Fest at Eagle Lake pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Lake Fest Advertisement Mayor Flaggs stated that purchasing an advertisement from Lake Fest at Eagle Lake will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Lake Fest at Eagle Lake in the amount of $100.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. G. ID-21-0419 Approve invoice #3854 for payment in the amount of $4,984.14 from Vicksburg-Tallulah Regional Airport for the month of March 2021 Attachments: VTR Invoice March 2021 H. ID-21-0420 Approve request from Parks & Recreation to establish a Petty Cash Fund in the amount of $50.00 for the upcoming Swim Season at the City Pool Attachments: Petty Cash Swim Season I. ID-21-0421 Declare Monday, May 31, 2021 a city holiday in observance of Memorial Day pursuant to Section 3-3-7 (1) of the Mississippi Code of 1972, as amended J. ID-21-0422 Approve application from United Way of West Central Mississippi for Complimentary Use of the City Auditorium on June 17, 2021 for "The Power of the Purse" Event Attachments: United Way Complimentary Use Auditorium K. ID-21-0425 Approve request from Vicksburg Civil War Museum for permission to close half of the block closest to the museum on Saturday, May 15, 2021 from 9:00 a.m. until 12:00 p.m. for the Museum's Grand Opening Attachments: Civil War Museum Close Street L. ID-21-0436 Approve request from Paint Vicksburg Purple Lupus Awareness for advertisement in the amount of $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Lupus Awareness Advertisement Mayor Flaggs stated that purchasing an advertisement from Paint Vicksburg Purple will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Paint Vicksburg Purple in the amount of $500.00 for Lupus Awareness. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. M. ID-21-0447 Approve the following with Hemphill Construction Company, Inc. for Section 592 Waterline Project: 1. Approve Pay Application No. 16 Final in the amount of $4,155.56 2. Accept Formal Notice of Substantial Completion 3. Accept Close-Out Documents (Contractor's Affidavit of Release of Liens, Contractor's Conditional Release of Waivers of Liens, and Consent of Surety to Final Payment) 4. Contractor Request Return of Original Powers of Attorney and Certificates of Deposit in lieu of retainage totaling $149,500.00 Attachments: 592 Waterline Final Pay App & Close Out Documents City of Vicksburg Page 2 Printed on 6/18/2021 Board of Mayor and Aldermen Minutes - Final May 3, 2021 N. ID-21-0434 Approve Claims Docket The City Clerk presented the Docket of Claims for Approval numbering: 169826-169829. Routine Agenda: A. ID-21-0437 Acknowledge Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19, Effective May 1, 2021 Through May 15, 2021 Attachments: Proclamation COVID-19 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to acknowledge the Action Item A. ID-21-0437 Acknowledge Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19, Effective May 1, 2021 Through May 15, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0423 Discuss Vicksburg Convention Center Updates (Annette Kirklin) Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of May 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. C. ID-21-0424 Discuss Vicksburg Convention and Visitors Bureau Updates (Laura Beth Strickland) Ms. Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of May 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. D. ID-21-0449 Reject the bids received for Kuhn Civil Rights Park and Sherman Avenue Park and authorize re-advertisement Bids received on April 23, 2021 were: FORDICE CONSTRUCTION COMPANY, P.O. Box 1101; Vicksburg, MS 39181 C.O.R# 00016-MC 5% Bid Bond: Yes Base Bid: $696,000.00 Acknowledge Receipt of Addendum 1, 2, 3, 4, 5, and 6: Yes Alternate 1: $37,500.00 Alternate 2: $96,000.00 Unit Price 1: $2,800.00 Unit Price 2: $34.00 Unit Price 3: $27.00 Four (4) Electronic Bids Received: CONSTRUCTION SPECIALIST, LLC, 5965 Hwy 18W, Suite 309; Jackson, MS 39209 C.O.R# 22927-MC 5% Bid Bond: Yes Base Bid: $473,015.00 Acknowledge Receipt of Addendum 1, 2, 3, 4, 5, and 6: Yes Alternate 1: $86,500.00 Alternate 2: $82,750.00 Unit Price 1: $2,100.00 Unit Price 2: $60.00 Unit Price 3: $32.00 WILDSTONE CONSTRUCTION SERVICES, LLC, P.O. Box 1122; Madison, MS 39130 C.O.R# 22938-MC 5% Bid Bond: Yes Base Bid: $531,024.00 Acknowledge Receipt of Addendum 1, 2, 3, 4, 5, and 6: Yes Alternate 1: $101,746.48 Alternate 2: $94,810.92 Unit Price 1: $3,300.00 City of Vicksburg Page 3 Printed on 6/18/2021 Board of Mayor and Aldermen Minutes - Final May 3, 2021 Unit Price 2: $52.00 Unit Price 3: $35.00 COPELAND & JOHNS, INC., 5193 Old Brandon Road; Pearl, MS 39208 C.O.R# 04406-MC 5% Bid Bond: Yes Base Bid: $809,900.00 Acknowledge Receipt of Addendum 1, 2, 3, 4, 5, and 6: Yes Alternate 1: $61,000.00 Alternate 2: $91,000.00 Unit Price 1: $5,000.00 Unit Price 2: $37.50 Unit Price 3: $25.00 INTERIORS AND BEYOND CONSTRUCTION GROUP, INC., 4429 Childress Drive; Jackson, MS 39206 C.O.R# 13340-MC 5% Bid Bond: Yes Base Bid: $823,918.00 Acknowledge Receipt of Addendum 1, 2, 3, 4, 5, and 6: Yes Alternate 1: $47,957.00 Alternate 2: $148,225.00 Unit Price 1: $3,400.00 Unit Price 2: $24.00 Unit Price 3: $26.50 After discussion, on motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Aldermen voted to reject the lowest bid received from Construction Specialist, LLC for Kuhn Civil Rights Park and Sherman Avenue Park because it did not comply with the instructions to bidders and specifications of the contract documents per architect's letter dated April 28, 2021 and award to the second lowest bidder, Wildstone Construction, Services. Base Bid: $531,024.00; Alternate #1: $101,746.48; Alternate #2: $94,810.92; which is the lowest and best bid. The motion was adopted by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Nay: 1- Mayor Flaggs Jr. E. ID-21-0418 Accept Free Port Warehouse License Applications for: 1. Ergon Asphalt & Emulsions, Inc. (2611 Haining Road) 2. Ergon Asphalt & Emulsions, Inc. (2600 Dorsey Street) Attachments: Ergon 2611 Haining Rd Ergon Asphalt & Emulsions, Inc. Applications On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Free Port Warehouse License Applications for: 1. Ergon Asphalt & Emulsions, Inc. (2611 Haining Road), 2. Ergon Asphalt & Emulsions, Inc. (2600 Dorsey Street). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-0426 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Master Copy of Agenda for May 3, 3021 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: 1. 2515 Warrenton Road, PPIN 011108; owned by William E. Broadwater etal - (Remove burned and dilapidated building, cut and clean the entire property, remove all trash and debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing property which has not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner. In City of Vicksburg Page 4 Printed on 6/18/2021 Board of Mayor and Aldermen Minutes - Final May 3, 2021 the event an extension is granted, if owner has not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following action: 1. 2515 Warrenton Road, PPIN 011108; owned by William E. Broadwater etal - Not Complied. Requested 30-day extension. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-0430 Authorize City Clerk to transfer funds from the separate project bank accounts to reimburse the City's General Fund (pooled cash) for project expenditures: 1. City of Vicksburg 2016 COV Tourism Account to Water & Gas Account (pooled cash) in the amount of 16,828.19 2. City of Vicksburg Feasibility Study Account to Water & Gas Account (pooled cash) in the amount of $220.00 3. ERBR Kemp Bottom Road Bridge Project Account to Water & Gas (pooled cash) in the amount of $74,199.30 4. MS Home Corp Grant Funds Account to Water & Gas (pooled cash) in the amount of $999.98 + any interest 5. COV Levee Improvements Fund Account to Water & Gas (pooled cash) in the amount of $152,469.80 6. From Gen Obligation Bond Account to Water & Gas Account (pooled cash) in the amount of $195,747.03 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to transfer funds from the separate project bank accounts to reimburse the City's General Fund (pooled cash) for project expenditures: 1. City of Vicksburg 2016 COV Tourism Account to Water & Gas Account (pooled cash) in the amount of 16,828.19; 2. City of Vicksburg Feasibility Study Account to Water & Gas Account (pooled cash) in the amount of $220.00; 3. ERBR Kemp Bottom Road Bridge Project Account to Water & Gas (pooled cash) in the amount of $74,199.30; 4. MS Home Corp Grant Funds Account to Water & Gas (pooled cash) in the amount of $999.98 + any interest; 5. COV Levee Improvements Fund Account to Water & Gas (pooled cash) in the amount of $152,469.80; 6. From Gen Obligation Bond Account to Water & Gas Account (pooled cash) in the amount of $195,747.03. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-0435 Approve the following request from Vicksburg Juneteenth Heritage Festival Committee: 1. Advertisement in the amount of $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended 2. Complimentary use and delivery from the Auditorium to the Pavilion of microphones, a podium, and speakers 3. Complimentary use and delivery of at least three floor fans and pickup at the conclusion of the event 4. Greetings from the Mayor during the opening of the event on June 19, 2021. Attachments: Juneteenth Festival On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following request from Vicksburg Juneteenth Heritage Festival Committee: 1. Advertisement in the amount of $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended; 2. Complimentary use and delivery from the Auditorium to the Pavilion of microphones, a podium, and speakers; 3. Complimentary use and delivery of at least three floor fans and pickup at the conclusion of the event; 4. Greetings from the Mayor during the opening of the event on June 19, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-0432 Authorize Mayor to execute Contract Amendment No. 3 Final, Revision 1 for Continuing Sewer Assessment - Year 3 Repair City of Vicksburg Page 5 Printed on 6/18/2021 Board of Mayor and Aldermen Minutes - Final May 3, 2021 Attachments: Board of Mayor and Alderman transmittal Final change order revision On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract Amendment No. 3 Final, Revision 1 for Continuing Sewer Assessment & Year 3 Repair. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Recreation Department (1); Pay Adjustment in Administration (1); Pay Adjustments in the Police Department (3); Request t Rescind in the Building Maintenance Department (1); Suspension in Community Service (1); Disciplinary Hearing in Community Service (1); Disciplinary Hearing in the Gas Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Recreation Department (1); Pay Adjustment in Administration (1); Pay Adjustments in the Police Department (3); Request t Rescind in the Building Maintenance Department (1); Suspension in Community Service (1); Disciplinary Hearing in Community Service (1); Disciplinary Hearing in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0439 Pay Adjustment - Recreation Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a 3rd year Head Lifeguard from $9.00 per hour to a 4th year Head Guard at $9.25 per hour, effective May 5, 2021 in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0440 Pay Adjustment - Administration (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of an Umpire from $30.00 a game to an Inner City Youth Assistant at $8.50 per hour, effective May 5, 2021. Employee's status will be changed from a seasonal employee to a part-time employee to assist with the Inner City Youth Program in Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-0441 Pay Adjustments - Police Department (3) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of a Police Officer from $16.68 per hour to a Field Training Officer (FTO) at $17.43 ($16.68 + .75), effective May 5, 2021; Police Officer from $17.43 ($16.68 + .75) per hour to $17.63 ($17.43 + .20) per hour, effective May 9, 2021. Officer is entitled to an additional .20 per hour for three (3) years of service; an Investigator from $17.64 ($16.64 + $1.00) per hour to $17.84 ($17.64 + .20) per hour, effective May 9, 2021. Officer is entitled to an additional .20 per hour for three (3) years of service in the Police Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 6/18/2021 Board of Mayor and Aldermen Minutes - Final May 3, 2021 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-0442 Request to Rescind - Building Maintenance (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request to Rescind a Custodian position in the Building Maintenance Department. Request to rescind is being made due to employee's hire date reflecting the date he began with the City of Vicksburg in a part-time capacity in which he would not be eligible for longevity from that date. Employee's full time start date is October 2011, not April 2011. This is a rescission for the action form approved on April 9, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-0443 Suspension - Community Service (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Foreman, effective April 24, 2021 in Community Service. Suspension pending termination due to violation of the City of Vicksburg's Personnel Rules and Regulations, specifically Section 4.1 (c), (i), (n). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-0444 Disciplinary Hearing - Community Service (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Disciplinary Hearing of a Foreman to continue her suspension, effective May 3, 2021 in the Community Service Department. Employee is currently suspended due to violation of the City of Vicksburg's Personnel Rules and Regulations, specifically Section 4.1 (c), (i), and (n). She is still within her six (6) month probationary period. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-0445 Disciplinary Hearing - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Disciplinary Hearing of a Laborer in the Gas Department. Employee violated the City of Vicksburg's Arrest Policy and is currently suspended. In lieu of termination, a recommendation of the following are being proposed: 1. fifteen (15) day suspension, 2. mandatory anger management class at his expense and must provide a completion certificate. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-0540 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 10, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 6/18/2021