Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, May 10, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-21-0470 Employee Anniversaries: 5 years of service: Matthew Barnes - Police Department; Reginald Galloway, Jabaris McDaniel - Fire Department B. ID-21-0469 Presentation: Alpha Phi Alpha Fraternity C. ID-21-0476 Proclamation: Peoples Drug Store 100th Anniversary Attachments: 100th anniversary of Peoples Drug Store Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0454 Adopt Board Meeting Minutes for: 1. March 25, 2021 2. March 29, 2021 (Special Called) 3. April 5, 2021 4. April 9, 2021 5. April 19, 2021 B. ID-21-0472 Approve the following Personnel Action Forms: 1. New Hire - Right of Way Department (1) 2. New Hire - Recreation Department (1) 3. Resignation - Fire Department (1) 4. Resignation - Police Department (1) 5. Resignation - Ambulance Department (1) City of Vicksburg Page 1 Printed on 6/21/2021 Board of Mayor and Aldermen Minutes - Final May 10, 2021 C. ID-21-0466 Approve Addition to Employee Driving List: 1. John Herrin - Right of Way Department D. ID-21-0455 Approve request from Vicksburg Juneteenth Heritage Festival Committee to waive deposit and rental fee for use of the Pavilion and reimburse Gina Hendrickson the $100.00 deposit she paid to reserve the Pavilion Attachments: Juneteenth Festival waiver of fees E. ID-21-0461 Accept Free Port Warehouse Licenses Applications for: 1. Citgo Petroleum Corporation 2. Gavilon Fertilizer, LLC 3. Keppel LeTourneau USA, Inc. 4. Vicksburg Forest Products, LLC Attachments: Citgo Petroleum Corp Gavilon Fertilizer Keppel LeTourneau Vicksburg Forest Product F. ID-21-0465 Accept Certificate from the City of Vicksburg Municipal Election Commission for Primary Runoff Election held on April 27, 2021 Attachments: Primary Runoff Recapitulation G. ID-21-0451 Approve Claims Docket The City Clerk presented the Docket of Claims for Approval numbering: 2032-2047, 300000-300375. Routine Agenda: A. ID-21-0457 Receive Sealed Proposals for: 1. Highway 61 South Waterline Improvements The Board discussed to take this agenda item under advisement. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0450 Discuss at-home recycling collection service (Dennis Wise) Attachments: At-home recycling collection service C. ID-21-0452 Discuss Southern Cultural Heritage Center Updates (Stacey Mahoney) This agenda item was not discussed due to Ms. Mahoney was not present at the meeting. D. ID-21-0459 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendments for May 10, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-0456 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: AGENDA 05-10-2021 (002) Master Copy of the Agenda for May 10 2021 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 821 Clay Street, PPIN 018409; owned by Farish Street Blues Museum, Inc. - (Clean and clean entire property, remove all trash and debris) 2. 1607 Grove Street, PPIN 017613; owned by Paul C. Morgan - (Cut and clean City of Vicksburg Page 2 Printed on 6/21/2021 Board of Mayor and Aldermen Minutes - Final May 10, 2021 entire property, remove all trash and debris) 3. 604 Hossley Street, PPIN 020182; owned by Janita Cross - (Cut grass/weeds and remove trash & debris on the entire property, remove dilapidated structure) 4. 1201 Monroe Street, PPIN 018830; owned by Farish Street Blues Museum, Inc. - (Cut and clean the entire property, remove all trash and debris) 5. 1408 Spring Street, PPIN 017868; owned by Evelyn Kay Jackson Estate - (Cut and clean entire property, remove all trash and debris) 6. 1604 South Street, PPIN 016104; owned by Evelyn Kay Jackson Estate - (Cut and clean the entire property, remove trash and debris) 7. 1703 South Street, PPIN 017896; owned by Verma L. Jones - (Cut grass/weeds, remove trash & debris, remove dilapidated structure) 8. 1804 South Street, PPIN 017920; owned by Keith McCarter - (Cut and clean the entire property, remove all trash and debris) RE-ENTRIES 1501 Clay Street, PPIN 017670; owned by Demetria Trejo c/o Melvin Redmond, Jr. - (Cut and clean the entire property, remove all trash and debris) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, of owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 821 Clay Street, PPIN 018409; owned by Farish Street Blues Museum, Inc. - Complied 2. 1607 Grove Street, PPIN 017613; owned by Paul C. Morgan - Not Complied 3. 604 Hossley Street, PPIN 020182; owned by Janita Cross - Not Complied 4. 1201 Monroe Street, PPIN 018830; owned by Farish Street Blues Museum, Inc. - Complied 5. 1408 Spring Street, PPIN 017868; owned by Evelyn Kay Jackson Estate - Not Complied 6. 1604 South Street, PPIN 016104; owned by Evelyn Kay Jackson Estate - Requested 30-Day Extension 7. 1703 South Street, PPIN 017896; owned by Verma L. Jones - Not Complied 8. 1804 South Street, PPIN 017920; owned by Keith McCarter - Complied RE-ENTRIES 1501 Clay Street, PPIN 017670; owned by Demetria Trejo c/o Melvin Redmond, Jr. - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-0464 Authorize Mayor to Approve Revised Exhibit E to substitute for the Exhibit E attached to the Contracts dated April 9, 2021 with WEI/AJA for the Vicksburg City Roads - Greenhill, Sturgis and Crestline Culvert Attachments: Exhibit E- GreenhillSturgisCrestline (Revised) Exhibit E- CrestlineCulvert (Revised) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Approve Revised Exhibit E to substitute for the Exhibit E attached to the Contracts dated April 9, 2021 with WEI/AJA for the Vicksburg City Roads - Greenhill, Sturgis and Crestline Culvert. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-0467 Adopt Emergency Declaration Due To Severe Weather, Storm Debris, Loss of Electricity Within the City of Vicksburg on Tuesday, May 4, 2021 Attachments: EMERGENCY DECLARATION DUE TO SEVERE WEATHER May 4 2021 tornado On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Emergency Declaration Due To Severe Weather, Storm Debris, Loss of Electricity Within the City of Vicksburg on City of Vicksburg Page 3 Printed on 6/21/2021 Board of Mayor and Aldermen Minutes - Final May 10, 2021 Tuesday, May 4, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-0463 Adopt Resolution Granting Final Approval for Tax Abatement for 1311 Washington Street (PPIN 18476) Attachments: Resolution Tax Abatement 1311 Washington St On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Granting Final Approval for Tax Abatement for 1311 Washington Street (PPIN 18476). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-0458 Ratify Mayor's execution of Grant Agreement with FAA for Airport Coronavirus Relief Grant Program #3-28-0073-015-2021 for the Vicksburg Municipal Airport Attachments: VKS-SOG-3-28-0073-015-2021-Grant Agreement - audit VKS-SOG-3-28-0073-015-2021-Grant Agreement (part 1) - signed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Mayor's execution of Grant Agreement with FAA for Airport Coronavirus Relief Grant Program #3-28-0073-015-2021 for the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-21-0462 Authorize Mayor to Execute Lease Agreement with Shape Up Mississippi, a Non-Profit 501(c)(3) Corporation, for Six (6) Acres Outside of the Airport Perimeter Fence Located On the Northeast Corner of the Vicksburg Municipal Airport Property Between Hwy 61 South and the Airplane Hangars Attachments: Shape Up MS Lease Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Lease Agreement with Shape Up Mississippi, a Non-Profit 501(c)(3) Corporation, for Six (6) Acres Outside of the Airport Perimeter Fence Located On the Northeast Corner of the Vicksburg Municipal Airport Property Between Hwy 61 South and the Airplane Hangars. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-21-0468 Authorize Mayor to Approve Stantec to subcontract with Burns Cooley Dennis for Geotechnical Services for Repairs to the Riverfront Park dated April 23, 2021. Attachments: Burns Cooley Dennis On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Approve Stantec to subcontract with Burns Cooley Dennis for Geotechnical Services for Repairs to the Riverfront Park dated April 23, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay for the Fire Department (2); Pay Adjustments for the Police Department (3); Promotions in the Fire Department (2). City of Vicksburg Page 4 Printed on 6/21/2021 Board of Mayor and Aldermen Minutes - Final May 10, 2021 The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay for the Fire Department (2); Pay Adjustments for the Police Department (3); Promotions in the Fire Department (2). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0473 Longevity Pay - Fire Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay of a Firefighter from $14.96 per hour to $15.02($14.96 + .06) per hour, effective May 11, 2021. Employee is entitled to an additional .06 cent increase for five (5) years of service; an EMS Paramedic from $14.96 per hour to $15.02($14.96 + .06) per hour, effective May 11, 2021. Employee is entitled to an additional .06 cent increase for five (5) years of service with the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0474 Pay Adjustments - Police Department (3) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of an Investigator from $18.31 per hour to $18.51($18.31 + .20) per hour, effective May 10, 2021. Officer is entitled to an additional .20 cent increase for eight (8) years of service; a Patrol Officer from $16.00 per hour to $16.20($16.00 + .20) per hour, effective May 11, 2021. Officer is entitled to an additional .20 cent per hour for five (5) years of service; a Patrol Officer from $16.76 per hour to $16.96($16.76 + .20) per hour, effective May 11, 2021. Officer is entitled to an additional .20 per hour for five (5) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-0475 Promotions - Fire Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Promotions of a Lieutenant V from $13.79($13.60 +.19) per hour to a Captain I at $14.27($14.08 + .19) per hour, effective May 19, 2021. Employee's promotion includes longevity pay of .19 cent for 15+ years; Firefighter V from $11.52 per hour to a Lieutenant I at $12.44 per hour, effective May 19, 2021 in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-0551 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 17, 2021, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 5 Printed on 6/21/2021 Board of Mayor and Aldermen Minutes - Final May 10, 2021 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 6/21/2021