Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, May 17, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present - Mayor George Flaggs, Jr. Alderman Michael A. Mayfield, Sr. Alderman Alex J. Monsour, Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. Recognitions: A. ID-21-0498 Employee Anniversaries: 5 years of service: Robert Katzenmeyer - Vehicle Maintenance Mayor Flaggs recognize Robert Katzenmeyer in the Vehicle Maintenance Department for five (5) years of service. The Mayor and Aldermen congratulated Robert Katzenmeyer for his years of service with the City of Vicksburg. B. ID-21-0491 City of Vicksburg Water Department Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. A. ID-21-0482 Adopt Board Meeting Minutes for: 1. April 23, 2021 B. ID-21-0499 Approve the following Personnel Action Forms: 1. New Hires - Recreation Department (4) 2. New Hire - Human Resource (1) 3. New Hire - Court Services (1) 4. New Hire - Traffic Department (1) 5. New Hire - Gas Department (1) 6. Resignation - Ambulance Department (1) C. ID-21-0495 Approve Additions to Employee Driving List: 1. Forrest James - Traffic Department 2. Amanda Ramsey - Court Services 3. Anessia Steward-Martin - Human Resource City of Vicksburg Page 1 Printed on 7/23/2021 Board of Mayor and Aldermen Minutes - Final May 17, 2021 4. Anthony Reed - Gas Department D. ID-21-0478 Approve invoice #1829 from Vicksburg Daily News for advertisement in the amount of $1,000.00 (COVID-19 - $450.00; City Logo Popup - $200.00; Social Media - $350.00 for May 2021) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Invoice_1829_from_Vicksburg_Daily_News Mayor Flaggs stated that purchasing an advertisement from Vicksburg Daily News will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Daily News in the amount of $1,000.00 (COVID-19 - $450.00; City Logo Popup - $200.00; Social Media - $350.00 for May 2021). The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-21-0486 Approve request from United Way for matching funds in the amount of $2,500.00 on behalf of the Vicksburg Warren Excel by 5 Coalition pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended Attachments: VWSD Excel by 5 Coalition On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $2,500.00 to Vicksburg Warren Excel by 5 Coalition. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. F. ID-21-0487 Receive Vicksburg Police Department Crime Statistic Report for: 1. April 2021 Attachments: Crime Stats for Mar 2021 - Apr 2021 G. ID-21-0493 Approve the following requests for advertisement from The Vicksburg Post pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended: 1. 2021 Graduation Edition in the amount of $175.00 2. Memorial Day Edition in the amount of $500.00 Attachments: 2021 Graduation Advertisement Memorial Day Advertisement Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of $675.00 for: 2021 Graduation Edition in the amount of $175.00 and Memorial Day Edition in the amount of $500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. H. ID-21-0492 Accept recommendation of Allen & Hoshall to award bid for Highway 61 South Water Line Improvements to Red Oak Construction in the amount of $357,200.00 Attachments: Vicksburg Tabulation of Bids Hwy 61S Waterline Improvements I. ID-21-0480 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 169834-169843 for approval. Routine Agenda: City of Vicksburg Page 2 Printed on 7/23/2021 Board of Mayor and Aldermen Minutes - Final May 17, 2021 A. ID-21-0502 Acknowledge Proclamation of City of Vicksburg to Minimize the Risk of Infection and to Prevent the Spread of COVID-19 Effective Saturday, May 15, 2021, at 8:00 a.m. Through Noon on June 7, 2021 Attachments: Proclamation COVID-19 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to acknowledge the Proclamation of City of Vicksburg to Minimize the Risk of Infection and to Prevent the Spread of COVID-19 Effective Saturday, May 15, 2021, at 8:00 a.m. Through Noon on June 7, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. B. ID-21-0477 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of May 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. C. ID-21-0479 Adopt Budget Amendments On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for May 17, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. D. ID-21-0494 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy Agenda May 17, 2021 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2822 East Main Street, PPIN 020079; owned by George Phillips & Helen Miriam c/o George Phillips, Jr. - (Cut and clean entire property, remove all trash and debris, remove inoperable vehicle) 2. 2825 East Main Street, PPIN 020701; owned by Joseph E. Williams c/o Josephine Calloway - (Remove inoperable vehicle) 3. 2829 East Main Street, PPIN 020702; owned by Patsy A. Gibbs - (Remove inoperable vehicle) 4. 2907 East Main Street, PPIN 020715; owned by State of Miss (Roosevelt Kidd) - (Remove inoperable vehicle) 5. 2911 East Main Street, PPIN 020716; owned by Richard & Alberta W. Wildee c/o Brenette Jackson - (Remove inoperable vehicle) 6. 2928 East Main Street, PPIN 025852; owned by Michael R. Sims - (Remove inoperable vehicle) RE-ENTRY 1. 2102 Oak Street, PPIN 018134; owned by Danny Wright - (Cut and clean entire property, remove all trash and debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event and extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 2822 East Main Street, PPIN 020079; owned by George Phillips & Helen Miriam c/o George Phillips, Jr. - Not Complied 2. 2825 East Main Street, PPIN 020701; owned by Joseph E. Williams c/o Josephine Calloway - Not Complied 3. 2829 East Main Street, PPIN 020702; owned by Patsy A. Gibbs - Not Complied 4. 2907 East Main Street, PPIN 020715; owned by State of Miss (Roosevelt Kidd) - City of Vicksburg Page 3 Printed on 7/23/2021 Board of Mayor and Aldermen Minutes - Final May 17, 2021 Not Complied 5. 2911 East Main Street, PPIN 020716; owned by Richard & Alberta W. Wildee c/o Brenette Jackson - Not Complied 6. 2928 East Main Street, PPIN 025852; owned by Michael R. Sims - Not Complied RE-ENTRY 1. 2102 Oak Street, PPIN 018134; owned by Danny Wright - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. E. ID-21-0497 Approve recommendation from Parks and Recreation to charge special fees for 2021 swim season at the City Pool for this summer only: 1. Current fee $4.00 per adult and $2.00 per child 12 and under; special fee of $2.00 daily fee for all ages 2. Current fee $60.00 for individual and $120.00 for families for Summer Passes; special fee of $40.00 for individual and $60.00 for families for Summer Passes Attachments: City Pool Special Fees On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the recommendation from Parks and Recreation to charge special fees for 2021 swim season at the City Pool for this summer only: 1. Current fee $4.00 per adult and $2.00 per child 12 and under; special fee of $2.00 daily fee for all ages; 2. Current fee $60.00 for individual and $120.00 for families for Summer Passes; special fee of $40.00 for individual and $60.00 for families for Summer Passes. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. F. ID-21-0503 Adopt Resolution to Declare Property Surplus and Authorize Mayor to execute Quitclaim Deed to Michelle Carter Attachments: Resolution Surplus Property On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution to Declare Property Surplus and Authorize Mayor to execute Quitclaim Deed to Michelle Carter. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. G. ID-21-0496 ADOPT AN ORDINANCE TO AMEND SEC. 6-8, WAIVER OF FEES, AND SEC. 23-8, WAIVER OF FEES, OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG BY ALLOWING ALL COSTS OTHER THAN PURCHASE PRICE TO BE CALCULATED AS THE MINIMUM INVESTMENT AND TO REMOVE WITHHOLDING THE CERTIFICATE OF OCCUPANCY TO ALLOW FOR PROJECTS TO BE COMPLETED IN PHASES AND TO PROVIDE THAT FEES ASSESSED FOR NON-COMPLIANCE WILL BE COLLECTED AS A CIVIL DEBT FROM THE DEVELOPER Attachments: Ordinance Waiver of Fees On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt AN ORDINANCE TO AMEND SEC. 6-8, WAIVER OF FEES, AND SEC. 23-8, WAIVER OF FEES, OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG BY ALLOWING ALL COSTS OTHER THAN PURCHASE PRICE TO BE CALCULATED AS THE MINIMUM INVESTMENT AND TO REMOVE WITHHOLDING THE CERTIFICATE OF OCCUPANCY TO ALLOW FOR PROJECTS TO BE COMPLETED IN PHASES AND TO PROVIDE THAT FEES ASSESSED FOR NON-COMPLIANCE WILL BE COLLECTED AS A CIVIL DEBT FROM THE DEVELOPER. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. H. ID-21-0481 Authorize Mayor to execute Modification #3 with Mississippi Home Corporation to extend contract ending date to November 6, 2021 (Project# City of Vicksburg Page 4 Printed on 7/23/2021 Board of Mayor and Aldermen Minutes - Final May 17, 2021 1228-M16-SG-280-374) Attachments: Modification #3 MHC On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Modification #3 with Mississippi Home Corporation to extend contract ending date to November 6, 2021 (Project# 1228-M16-SG-280-374). The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. I. ID-21-0485 Authorize Mayor to execute Vicksburg Municipal Airport Hangar Lease Agreement with James Pace Boler Attachments: Boler Hangar Lease Agreement On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Vicksburg Municipal Airport Hangar Lease Agreement with James Pace Boler. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. J. ID-21-0488 Authorize Mayor to Approve Revised Exhibit D - Project Schedule and Exhibit E - Payments to Engineer for Professional Services Agreement dated April 22, 2021 with Stantec Consulting Services, Inc. for Repairs to the Riverfront Park Attachments: Stantec Agreement Revised Exhibit D & E On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Approve Revised Exhibit D - Project Schedule and Exhibit E - Payments to Engineer for Professional Services Agreement dated April 22, 2021 with Stantec Consulting Services, Inc. for Repairs to the Riverfront Park. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. K. ID-21-0489 Authorize Mayor to execute Professional Services Agreement for 2021 Drainage Ditch and Storm Sewer Cleaning/Improvements with Stantec Consulting Services, Inc. Attachments: Stantec Agreement Drainage-Storm Sewer Improvements On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Agreement for 2021 Drainage Ditch and Storm Sewer Cleaning/Improvements with Stantec Consulting Services, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. L. ID-21-0490 Authorize Mayor to execute Professional Services Agreement with Allen & Hoshall to make improvements to the Vicksburg Natural Gas System Cathodic Protection Rectifiers Attachments: Allen & Hoshall Agreement Natural Gas System Cathodic Protection On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Agreement with Allen & Hoshall to make improvements to the Vicksburg Natural Gas System Cathodic Protection Rectifiers. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss City of Vicksburg Page 5 Printed on 7/23/2021 Board of Mayor and Aldermen Minutes - Final May 17, 2021 Personnel Action Forms for: Longevity Pay in the Vehicle Maintenance Department (1); Suspension in the Gas Department (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Vehicle Maintenance Department (1); Suspension in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Sr., Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource/Safety Assistant , Tasha W. Jordan - Deputy City Clerk, Tabitha Martin-Crawford - Compliance Officer. Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. A. ID-21-0500 Longevity Pay - Vehicle Maintenance (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Longevity Pay of a Mechanic II from $16.10 per hour to $16.19 ($16.10 + .09) per hour, effective May 25, 2021. Employee is entitled an increase of .09 cents for five (5) years of service in the Vehicle Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. B. ID-21-0501 Suspension - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Suspension of a Laborer for two (2 ) days with a forty-five (45) day probation, effective May 17, 2021. Employee violated the City of Vicksburg's Attendance Policy in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. C. ID-21-0665 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, May 25, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. City of Vicksburg Page 6 Printed on 7/23/2021