Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, September 24, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order The invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1 - Alderman Alex J. Monsour Jr. 3. Board Comments: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Recess the Board Meeting and Reconvene at 11:15 a.m. today. The motion was unanimously adopted by the following votes: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Reconvene the Board Meeting. Those present at the Reconvene meeting: Mayor Flaggs, Jr., Alderman Mayfield, Sr., City Attorney Nancy Thomas, City Clerk Walter W. Osborne, Jr., Deputy City Clerk Deborah A. Nickson. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr. 4. Adopt Agenda ADD: Under Routine Agenda: Item G. (ID-21-1042) RESOLUTION DECLARING THE INTENTION OF THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG MISSISSIPPI, TO ISSUE GENERAL OBLIGATION BONDS OF THE CITY IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED ELEVEN MILLION DOLLARS ($11,000,000) TO RAISE MONEY FOR THE PURPOSE OF (A) THE REPAIR, MAINTENANCE AND/OR RECONSTRUCTION OF ROADS, STREETS AND BRIDGES; (B) THE REPAIR, MAINTENANCE AND/OR OTHER IMPROVEMENTS TO WATER AND SEWER INFRASTRUCTURE; (C) PURCHASING LAND THEREFOR IN FURTHERANCE OF THE REPAIR, MAINTENANCE AND RECONSTRUCTION OF SAID ROADS, STREETS, BRIDGES AND/OR IMPROVEMENTS OF WATER AND SEWER INFRASTRUCTURE ALL PURSUANT TO SECTIONS 21-33-301 ET SEQ., MISSISSIPPI CODE OF 1972, AS AMENDED AND SUPPLEMENTED FROM TIME TO TIME; AND (D) PAYING THE COSTS OF BORROWING ADOPTED ON AUGUST 26, 2021, WAS DULY PUBLISHED AS REQUIRED BY LAW; THAT NO SUFFICIENT PROTEST AGAINST THE ISSUANCE OF THE BONDS DESCRIBED IN SAID RESOLUTION HAS BEEN FILED BY THE QUALIFIED ELECTORS; AND AUTHORIZING THE ISSUANCE OF SAID BONDS. Item H. (ID-21-1043) RESOLUTION OF THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI, AUTHORIZING AND DIRECTING THE ISSUANCE OF GENERAL OBLIGATION BONDS OF THE CITY IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED ELEVEN MILLION DOLLARS ($11,000,000) TO RAISE MONEY FOR THE PURPOSE OF (A) THE REPAIR, MAINTENANCE AND/OR RECONSTRUCTION OF ROADS, STREETS AND BRIDGES; (B) THE REPAIR, MAINTENANCE AND/OR OTHER IMPROVEMENTS TO WATER AND City of Vicksburg Page 1 Printed on 10/11/2021 Board of Mayor and Aldermen Minutes - Final September 24, 2021 SEWER INFRASTRUCTURE; (C) PURCHASING LAND THEREFORE IN FURTHERANCE OF THE REPAIR, MAINTENANCE AND RECONSTRUCTION OF SAID ROADS, STREETS, BRIDGES AND/OR IMPROVEMENTS OF WATER AND SEWER INFRASTRUCTURE ALL PURSUANT TO SECTIONS 21-33-301 ET SEQ., MISSISSIPPI CODE OF 1972, AS AMENDED AND SUPPLEMENTED FROM TIME TO TIME; AND (D) PAYING THE COSTS OF BORROWING; DIRECTING THE PUBLICATION OF A NOTICE OF SUCH INTENTION; AND FOR RELATED PURPOSES. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recognitions: A. ID-21-0970 Proclamation proclaiming the month of October 2021 as "Domestic Violence Awareness Month" Attachments: Proclamation for Domestic Violence Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-21-0981 Approve the following Personnel Action Forms: 1. Rescind New Hire - Ambulance (1) 2. New Hire - Ambulance (1) B. ID-21-0967 Approve Additions to Employee Driving List: 1. Henry Tate - Sewer 2. Kristen Harris - Administration Attachments: Driver's License Check 9-24-21 C. ID-21-0976 Approve request for advertisement in the amount of $250.00 from Living Independence for Everyone (L.I.F.E) organization for their 2021 Bridging-the-Gap 5K Walk/Run/Stroll or Roll-A-Thon pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: L.I.F.E advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Living Independence for Everyone (L.I.F.E) organization will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Living Independence for Everyone (L.I.F.E) organization in the amount of $250.00 for their 2021 Bridging-the-Gap 5K Walk/Run/Stroll or Roll-A-Thon. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. D. ID-21-0978 Approve request for advertisement in the amount of $300.00 from the Metro Jackson Alcorn Alumni Chapter, Inc. for broadcast of eleven (11) Alcorn State University 2021 football games on radio station WMPR 90.1 FM pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Alcorn Broadcast Committee Mayor Flaggs, Jr. stated that purchasing an advertisement from Metro Jackson Alcorn Alumni Chapter, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Metro Jackson Alcorn Alumni Chapter, Inc. in the amount of $300.00 for broadcast of eleven (11) Alcorn State University 2021 football games on radio station WMPR 90.1 FM. The City is authorized pursuant to Section 17-3-1 City of Vicksburg Page 2 Printed on 10/11/2021 Board of Mayor and Aldermen Minutes - Final September 24, 2021 and 17-3-3 of the Mississippi Code of 1972. E. ID-21-0973 Approve request from Haven House Family Shelter for permission and support for their Annual Walk "Breaking the Silence on Domestic Violence" on October 2, 2021 beginning at 9:00 a.m. Attachments: Haven House - Dom Violence Awareness Walk 10-2-21 F. ID-21-0969 Approve request for payment from Vicksburg-Warren 911 for the City's share of seventeen (17) Full-Time and four (4) Part-Time E-911 dispatchers' salaries, matching benefits and insurance for: 1. Check dates August 31, 2021 and September 14, 2021 in the amount of $45,560.94. Attachments: Vicksburg-Warren 911 G. ID-21-0971 Approve Water & Gas Administration Report Attachments: Water & Gas Admin. Report H. ID-21-0979 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth The City Clerk presented the Bank Letters: 1. Trustmark, 2. BancorpSouth for approval. I. ID-21-0972 Approve Reports: 1. City Sexton 2. Privilege License 3. Delinquent Tax Collection for May 2021 4. Delinquent Tax Collection for August 2021 5. Tax Collection 6. Detail Budget 7. Credit Card Attachments: Sexton Report August 2021 Privilege License Delinquent Tax for May 2021 Delinquent Tax for May 2021 Mayor & Treasure The City Sexton presented report of collections, account opening graves etc. for the month of August 2021 as follows: Lakeview Memorial Funeral Home - $975.00; W.H. Jefferson Funeral Home - $1,100.00; Glenwood Funeral Home - $500.00; Riles Funeral Home - $350.00; C.J. Williams Mortuary Services - $1,200.00; Misc. - $550.00. Total burials were 18. Total paid was $5,075.00. The City Clerk presented the Privilege License report for new businesses for the month of August 2021. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of May 2021. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of August 2021. The City Clerk presented report of Tax Collections for City taxes from the Warren County Tax Collector for the month of August 2021. The City Clerk presented the August 2021 Detailed Budget report for approval. The City Clerk presented the August 2021 Credit Card report for approval as follows: Purchasing Department - $7,756.85. City of Vicksburg Page 3 Printed on 10/11/2021 Board of Mayor and Aldermen Minutes - Final September 24, 2021 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $114,865.22. Attachments: Supporting documents following minutes: Routine Agenda: A. ID-21-0975 Authorize the Board of Mayor and Aldermen of the City of Vicksburg Mississippi to execute Declaration of Emergency to Repair Traffic Light at Hwy 61 South and Dana Road Attachments: traffic light at Hwy 61 South and Dana Road On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor and Aldermen of the City of Vicksburg Mississippi to execute Declaration of Emergency to Repair Traffic Light at Hwy 61 South and Dana Road. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-21-0980 Continue State of Emergency for Repair of Sewer Line Located at Waste Water Treatment Plant On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to continue the State of Emergency for Repair of Sewer Line Located at Waste Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-21-0988 Adopt Resolution for Temporary Human Resources Department Staffing and Duties Plan Attachments: HR TEMPORARY STAFFING DUTIES PLAN On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Resolution for Temporary Human Resources Department Staffing and Duties Plan. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-21-0977 Authorize Mayor to execute Consent form of the Catering Contract between VenuWorks and Seazand Dreams Catering, LLC contingent upon all required insurance permits from Mississippi State Department of Health (MSDH) and Mississippi Department of Revenue (MDOR) being in place prior to the execution of the contract Attachments: VCC Catering Contract 2021 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Consent form of the Catering Contract between VenuWorks and Seazand Dreams Catering, LLC contingent upon all required insurance permits from Mississippi State Department of Health (MSDH) and Mississippi Department of Revenue (MDOR) being in place prior to the execution of the contract. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-21-0974 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Budget Amendments for September 24, 2021. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. F. ID-21-0987 Approve Claims Docket with the exception of check #303692 to United Security Services in the amount of $2,500.00 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Claims Docket numbering: 2120 - 2123, 303344 - 303732 with the exception of check #303692 to United Security Services in the amount of $2,500.00. The motion was adopted unanimously by the City of Vicksburg Page 4 Printed on 10/11/2021 Board of Mayor and Aldermen Minutes - Final September 24, 2021 following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. G. ID-21-1042 Adopt Resolution Declaring the Intention of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi, to Issue General Obligation Bonds of the City in an Aggregate Principal Amount of Not to Exceed Eleven Million Dollars ($11,000,000) to Raise Money for the Purpose of (A) The Repair, Maintenance and/or Reconstruction of Roads, Streets and Bridges; (B) The Repair, Maintenance and/or Other Improvements to Water and Sewer Infrastructure; (C) Purchasing Land Therefor in Furtherance of the Repair, Maintenance and Reconstruction of Said Road, Streets, Bridges and/or Improvements of Water and Sewer Infrastructure All Pursuant to Sections 21-33-301 Et Seq., Mississippi Code of 1972, as Amended and Supplemented from Time to Time; And (D) Paying the Costs of Borrowing Adopted on August 26, 2021, was Duly Published as Required by Law; That no Sufficient Protest Against the Issuance of the Bonds Described in Said Resolution has been Filed by the Qualified Electors; and Authorizing the Issuance of Said Bonds. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Adopt the Resolution Declaring the Intention of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi, to Issue General Obligation Bonds of the City in an Aggregate Principal Amount of Not to Exceed Eleven Million Dollars ($11,000,000) to Raise Money for the Purpose of (A) The Repair, Maintenance and/or Reconstruction of Roads, Streets and Bridges; (B) The Repair, Maintenance and/or Other Improvements to Water and Sewer Infrastructure; (C) Purchasing Land Therefore in Furtherance of the Repair, Maintenance and Reconstruction of Said Road, Streets, Bridges and/or Improvements of Water and Sewer Infrastructure All Pursuant to Sections 21-33-301 Et Seq., Mississippi Code of 1972, as Amended and Supplemented from Time to Time; And (D) Paying the Costs of Borrowing Adopted on August 26, 2021, was Duly Published as Required by Law; That no Sufficient Protest Against the Issuance of the Bonds Described in Said Resolution has been Filed by the Qualified Electors; and Authorizing the Issuance of Said Bonds. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. H. ID-21-1043 Adopt Resolution of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi, Authorizing and Directing the Issuance of General Obligation Bonds of the City in an Aggregate Principal Amount of Not to Exceed Eleven Million Dollars ($11,000,000) to Raise Money for the Purpose of (A) The Repair, Maintenance and/or Reconstruction of Roads, Streets and Bridges; (B) The Repair, Maintenance and/or Other Improvements to Water and Sewer Infrastructure; (C) Purchasing Land Therefor in Furtherance of the Repair, Maintenance and Reconstruction of Said Road, Streets, Bridges and/or Improvements of Water and Sewer Infrastructure All Pursuant to Sections 21-33-301 Et Seq., Mississippi Code of 1972, as Amended and Supplemented from Time to Time; And (D) Paying the Costs of Borrowing; Directing the Publication of a Notice of Such Intention; And for Related Purposes. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Adopt the Resolution of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi, Authorizing and Directing the Issuance of General Obligation Bonds of the City in an Aggregate Principal Amount of Not to Exceed Eleven Million Dollars ($11,000,000) to Raise Money for the Purpose of (A) The Repair, Maintenance and/or Reconstruction of Roads, Streets and Bridges; (B) The Repair, Maintenance and/or Other Improvements to Water and Sewer Infrastructure; (C) Purchasing Land Therefor in Furtherance of the Repair, Maintenance and Reconstruction of Said Road, Streets, Bridges and/or Improvements of Water and Sewer Infrastructure All Pursuant to Sections 21-33-301 Et Seq., Mississippi Code of 1972, as Amended and Supplemented from Time to Time; And (D) Paying the Costs of Borrowing; Directing the Publication of a Notice of Such Intention; And for Related Purposes. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 10/11/2021 Board of Mayor and Aldermen Minutes - Final September 24, 2021 Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Sr. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs,Jr. moved to go into executive session to discuss Personnel Action Forms for: Education Incentive Request in the Police Department (1); Suspension in the R.O.W. Department (1); Suspension in the Fire Department (1); Demotion in the Gas Department (1). The motion was seconded by Alderman Mayfield, Sr., upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Sr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Education Incentive Request in the Police Department (1); Suspension in the R.O.W. Department (1); Suspension in the Fire Department (1); Demotion in the Gas Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield,Sr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Deborah A. Nickson - Deputy City Clerk, Kelsey Conner - Human Resource/Safety Administrative Assistant, Sam Andrews - Mayor’s Administrative Assistant, Jamma Williams - Constituent Services Representative, Tabitha Martin-Crawford - Compliance Officer. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-21-0982 Education Incentive Request - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Education Incentive Request for an Investigator in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-21-0983 Suspension - R.O.W Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Suspension of a Sweeper Driver for one and a half (1 1/2 ) days, effective September 27, 2021. Employee is in violation of the City of Vicksburg's Attendance Policy with three (3) absences, as well as the City of Vicksburg's Personnel Rules and Regulations 4.1 (i), (p) and (z) in the R.O.W Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-21-0984 Suspension - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Suspension of a Firefighter IV for eight (8) hours, September 29, 2021 (7 a.m. until 3 p.m.). Employee violated Vicksburg Fire Department Standard Operating Guidelines 12.1.75 Relief or Duty B Absent without leave; second offense: suspended eight (8) hours without pay. Offense was dated September 8, 2021 in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-21-0985 Demotion - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Demotion of a Serviceman from $10.00 per hour to a Laborer at $8.50 per hour, effective September 24, 2021. Employee was demoted for not doing his job and wasting City time but will have a chance to be promoted back to a Serviceman after forty-five (45) days in the Gas Department. City of Vicksburg Page 6 Printed on 10/11/2021 Board of Mayor and Aldermen Minutes - Final September 24, 2021 The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-21-1052 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs,Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, September 30, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. City of Vicksburg Page 7 Printed on 10/11/2021