Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Thursday, September 30, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-1011 Approve the following Personnel Action Forms: 1. Resignation - Police Department (1) 2. New Hire - Administration (2) 3. New Hire - Police Department (1) B. ID-21-0994 Approve Additions to Employee Driving List: 1. Anna Cain - Ambulance Department 2. Jacoby Golden - Police Department Mayor Flaggs, Jr., recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. C. ID-21-0990 Approve check #303692 written to United Services, LLC in the amount of $2,500.00 from Docket of Claims dated September 24, 2021 On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve check #303692 written to United Services, LLC in the amount of $2,500.00 from Docket of Claims dated September 24, 2021. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Jr. Mayor Flaggs, Jr., returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. D. ID-21-0992 Accept donation of 1997 Pace American Trailer from Emergency Management Service to the Vicksburg Police Department inventory Attachments: VPD donation from EMS City of Vicksburg Page 1 Printed on 10/28/2021 Board of Mayor and Aldermen Minutes - Final September 30, 2021 E. ID-21-0995 Authorize City Clerk to transfer funds from the separate project bank accounts to reimburse the City's General Fund (pooled cash) for project expenditures: 1. City of Vicksburg 2016 COV Tourism Account to Water & Gas Account (pooled cash) in the amount of $58,658.60 2. City of Vicksburg Feasibility Study Account to Water & Gas Account (pooled cash) in the amount of $57,478.60 3. ERBR Kemp Bottom Road Bridge Project Account to Water & Gas Account (pooled cash) in the amount of $26,526.63 4. COV Levee Improvements Fund Account to Water & Gas Account (pooled cash) in the amount of $9,032.50 5. From Gen Obligation Bond Account to Water & Gas Account (pooled cash) in the amount of $243,695.01 F. ID-21-0996 Approve the following with Red Oak Construction, LLC for Highway 61 South Water Line Improvements: 1. Authorize Mayor to execute Contract Amendment No. 1 2. Approve Pay Application No. 3 - Final in the amount of $17,179.25 3. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, and Consent of Surety to Final Payment) Attachments: Final Pay Hwy 61S Waterline Improvements G. ID-21-1004 Approve request from the Town of Edwards for advertisement in the amount of $250.00 celebrating its 150th Year Birthday pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Town of Edwards Advertisement Mayor Flaggs stated that purchasing an advertisement from the Town of Edwards will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from the Town of Edwards in the amount of $250.00 for celebrating its 150th Year Birthday. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. H. ID-21-1005 Approve request from the Vicksburg Post for advertisement in the amount of $475.00 for Live Vicksburg Magazine 2022 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Live Vicksburg Advertisement Mayor Flaggs stated that purchasing an advertisement from the Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from the Vicksburg Post in the amount of $475.00 for Live Vicksburg Magazine 2022. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. I. ID-21-1009 Approve invoice #3939 for payment in the amount of $4,542.43 from Vicksburg-Tallulah Regional Airport for the month of August 2021 Attachments: VTR Invoice J. ID-21-0991 Approve Claims Docket The Mayor and Aldermen of the City of Vicksburg approved the Docket of Claims numbering: 303656 - 303707, 303733, 303734 - 303738 with the Exception of check #303692 to United Security Services in the amount of $2,500.00. Routine Agenda: City of Vicksburg Page 2 Printed on 10/28/2021 Board of Mayor and Aldermen Minutes - Final September 30, 2021 A. ID-21-1000 Adopt Budget Amendments On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for September 30, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0989 Adopt Resolution Declaring the Intention of the Board of Mayor and Aldermen (The "Governing" Body) of the City of Vicksburg, Mississippi (The "City") to Issue either a short-term negotiable note or a non-revolving line of credit in an amount not to exceed One Million Dollars ($1,000,000.00) for the purposes of: (1) Clean-up costs and Repairs to the Bluffs within the city caused by landslides and other natural disasters in order to promote the health, comfort and conveniences of the citizens of the city; and (2) Paying the reasonable cost of issuing such financing and other related matters. Attachments: Emergency Borrowing - Intent Resolution On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Declaring the Intention of the Board of Mayor and Aldermen (The "Governing" Body) of the City of Vicksburg, Mississippi (The "City") to Issue either a short-term negotiable note or a non-revolving line of credit in an amount not to exceed One Million Dollars ($1,000,000.00) for the purposes of: (1) Clean-up costs and Repairs to the Bluffs within the city caused by landslides and other natural disasters in order to promote the health, comfort and conveniences of the citizens of the city; and (2) Paying the reasonable cost of issuing such financing and other related matters. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-0993 Approve letter from Travelers for 2016 Ford F Series Ambulance V.I.N 1FDXE4FS4GDC34902 and Claim Number FQW5346-001 in the amount of $26,768.00 for the Vicksburg Fire Department and Authorize the Mayor to Execute Power of Attorney Attachments: Travelers Letter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the letter from Travelers for 2016 Ford F Series Ambulance V.I.N 1FDXE4FS4GDC34902 and Claim Number FQW5346-001 in the amount of $26,768.00 for the Vicksburg Fire Department and Authorize the Mayor to Execute Power of Attorney. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-0997 Authorize Mayor to execute Contract with Kenneth Green for Disc Jockey Services for Alcorn Homecoming Alummi Block Party Attachments: Green DJ Services On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Kenneth Green for Disc Jockey Services for Alcorn Homecoming Alummi Block Party. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-0998 Authorize Mayor to execute Business Associate Agreement (HIPAA) with Jackson State University for COVID-19 Health Literacy Project Attachments: Business Asso Agreement - JSU On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Business Associate Agreement (HIPAA) with Jackson State University for COVID-19 Health Literacy Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 10/28/2021 Board of Mayor and Aldermen Minutes - Final September 30, 2021 F. ID-21-0999 Authorize Mayor to execute Business Associate Agreement (HIPAA) with Jackson Hinds Comprehensive Health Center for COVID-19 Health Literacy Project Attachments: Business Asso Agreement - JHCHC On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Business Associate Agreement (HIPAA) with Jackson Hinds Comprehensive Health Center for COVID-19 Health Literacy Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Status Change in the Police Department (1); Pay Adjustment in the Safety Department (1); Suspension in the Water Department (1); Termination in the Gas Department (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Status Change in the Police Department (1); Pay Adjustment in the Safety Department (1); Suspension in the Water Department (1); Termination in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource/Safety Administrative Assistant, Sam Andrews - Mayor’s Administrative Assistant, Jamma Williams - Constituent Services Representative. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-1012 Status Change - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Status Change of a Police Officer from $14.75 per hour to a Part-Time Police Officer at $25.00 per hour, effective September 23, 2021. Officer will transfer from a full-time police officer to a part-time police officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-1013 Pay Adjustment - Safety Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Interim Safety Director from $16.18 ($15.18 + $1.00) per hour to a HR/Safety Administrative Assistant at $15.18 per hour, effective September 27, 2021 in the Safety Department. The Safety Director returned from Military Duty Safety. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-1014 Suspension - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Foreman in the Water Department. Employee violated COV Personnel Rules and Regulations 4.1 (g), (i), (n), (s) and (aa). A recommendation from the disciplinary committee is being proposed: 1. Five (5) days suspension, 2. mandatory anger management class at City of Vicksburg Page 4 Printed on 10/28/2021 Board of Mayor and Aldermen Minutes - Final September 30, 2021 the expense of the employee and must provide completion certificate. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-1015 Termination - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of a Laborer, effective September 30, 2021. Employee violated the COV Personnel Rules and Regulation 4.1 (g), (i), (n), (s) and (aa) in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-1094 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, October 04, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 10/28/2021