Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, June 6, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kimberly Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-0632 Employee Anniversaries: 5 years of service: Kenneth Gilliland - Fire Department Mayor Flaggs, Jr. recognized Kenneth Gilliland in the Fire Department with five (5) years of service. The Mayor and Aldermen congratulated Kenneth Gilliland for his years of service with the City of Vicksburg. B. ID-22-0618 Employee of the 2nd Quarter Deborah A. Nickson, of the City of Vicksburg Employee Committee, came before the Board to present the Employee of the 2nd Quarter to Assistant Chief Henry Williams of the Vicksburg Fire Department. Assistant Chief Williams has been a dedicated employee of the City of Vicksburg for forty-four (44) years and was recognized by Chief Craig Danczyk for serving in an exceptional manner by exemplifying outstanding service through his work while exhibiting a positive and supportive attitude. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0639 Adopt Board Meeting Minutes for: 1. May 25, 2022 B. ID-22-0633 Approve the following Personnel Action Forms: 1. Resignation - Fire Department (1) 2. Resignation - Police Department (1) 3. Resignation - Ambulance Department (2) 4. Resignation - IT (1) 5. New Hire - Police Department (1) 6. New Hire - Recreation Department (1) 7. Re-Hire - Recreation Department (2) City of Vicksburg Page 1 Printed on 6/20/2022 Board of Mayor and Aldermen Minutes - Final June 6, 2022 8. Re-Hire - Sewer Department (1) 9. Rescind New Hire - Recreation Department (2) C. ID-22-0620 Approve request from Erin Southard to reserve the Motor Coach on the following dates: 1. June 3-5, 2022 (Ratify) 2. June 23, 2022 Attachments: Motor Coach Reservation Forms D. ID-22-0629 Approve advertisement in the amount of $656.00 to H&M Promotional Products for Miss Mississippi Pageant T-Shirts pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Miss Mississippi T-Shirts Mayor Flaggs, Jr. stated that purchasing an advertisement from H&M Promotional Products will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from H&M Products in the amount of $656.00 for Miss Mississippi Pageant T-Shirts. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-0612 Accept the Recommendation of Allen & Hoshall to award bid for Continuing Sewer Assessment Program - Year 4 Repair to low bidder, Suncoast Instrastructure, Inc. in the amount of $2,395,950.00 and award of the contract will be contingent upon the approval of MDEQ of the Bid Package and Loan Amendment Request. Attachments: CSAP Year 4 Repair Award F. ID-22-0631 Approve the following with Anderson Contracting, LLC. for Vicksburg Waterline Protection Project: 1. Mayor execute Change Order No. 2 - Final 2. Mayor execute Certificate of Substantial Completion 3. Pay Application No. 5 - Final in the amount of $104,843.49 4. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment) Attachments: 2022-05-24 - Pay Estimate 5 Final Revised Change Order #2 Final C-625 Certificate of Substantial Completion AIA G706 AIA G706A V-Burg Consent of Surety Concrete Tests 001 Density Tests 002 Density Tests 003 Density Tests Routine Agenda: Alderman Alex J. Monsour, Jr. recused himself from the Board Meeting. A. ID-22-0617 Receive Sealed Bids for: 1. NRCS Erosion Control Project - Farmer Street and Clover Lane Stabilization On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to received Sealed Bids for: 1. NRCS Erosion Control Project - Farmer Street and Clover Lane Stabilization City of Vicksburg Page 2 Printed on 6/20/2022 Board of Mayor and Aldermen Minutes - Final June 6, 2022 Two (2) Electronic Bids Received: CAMEO CONSTRUCTION COMPANY, INC., 200 Bailey Road; Vidalia, LA 71373 C.O.R# 12423-MC 5% Bid Bond: Yes Bid Amount: $617,405.75 CENTRAL ASPHALT COMPANY, INC., 1208 National Street; Vicksburg, MS 39180 C.O.R# 11293-MC 5% Bid Bond: Yes Bid Amount: $499,750.00 No Hardcopy Bids were received. On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to accept and refer the forgoing bids to Neel-Schaffer Engineering for review and recommendation back to the Board for award. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. Alderman Alex J. Monsour, Jr. returned to the Board Meeting. B. ID-22-0615 Discuss Vicksburg Convention Center Updates Mrs. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of June 2022 and invited the public to attend. The Mayor and Aldermen thanked Mrs. Southard for attending the meeting. C. ID-22-0621 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for June 6, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0611 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy Community Development Agenda 6.6.2022 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: RE-ENTRIES 1. 719 Cherry Street, PPIN 019693; owned by Annie Mae Hearn & Abner Estate c/o Corrie Hearn Russell - (Remove all trash & debris, cut grass/weeds & clean the entire property) 2. 1501 Clay Street, PPIN 017670; owned by Demetria Trejo c/o Melvin Redmond, Jr. - (Remove all trash & debris, cut grass/weeds & clean the entire property) 3. 1216 Fayette Street, PPIN 019471; owned by Gladys G. Bingham - (Remove all trash & debris, cut grass/weeds & clean the entire property) 4. 220 Meadowvale Drive, PPIN 020464; owned by Raymond R. Liggons - (Remove all trash & debris, cut grass/weeds & clean the entire property) 5. 502 Fairground Street, PPIN 024008; owned by Regina Antoinette Real Estate - (Remove all trash & debris, cut grass/weeds & clean the entire property) 6. 519 Fairground Street, PPIN 015142; owned by Paul C. Morgan - (Remove all trash & debris, cut grass/weeds & clean the entire property) 7. 916 Harris Street, PPIN 017109; owned by Marilyn Ellis et al - (Remove dilapidated burned structure, remove all trash & debris, cut grass/weeds & clean the entire property) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: City of Vicksburg Page 3 Printed on 6/20/2022 Board of Mayor and Aldermen Minutes - Final June 6, 2022 1. 719 Cherry Street, PPIN 019693; owned by Annie Mae Hearn & Abner Estate c/o Corrie Hearn Russell - Not complied 2. 1501 Clay Street, PPIN 017670; owned by Demetria Trejo c/o Melvin Redmond, Jr. - Not complied 3. 1216 Fayette Street, PPIN 019471; owned by Gladys G. Bingham - Not complied 4. 220 Meadowvale Drive, PPIN 020464; owned by Raymond R. Liggons - Not complied 5. 502 Fairground Street, PPIN 024008; owned by Regina Antoinette Real Estate - Not complied 6. 519 Fairground Street, PPIN 015142; owned by Paul C. Morgan - Not complied 7. 916 Harris Street, PPIN 017109; owned by Marilyn Ellis et al - Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0616 Approve membership into the Mississippi Urban Forest Council Attachments: BloomTown Mississippi On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve membership into the Mississippi Urban Forest Council. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Mayor George Flaggs, Jr. recused himself from the Board Meeting. F. ID-22-0619 Approve check #309451 written to United Security Services, LLC in the amount of $2,500.00 from Docket of Claims dated May 27, 2022 On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve check #309451 written to United Security Services, LLC in the amount of $2,500.00 from Docket of Claims dated May 27, 2022. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Jr. Mayor George Flaggs, Jr. returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. G. ID-22-0610 Adopt Vicksburg Police Department Policies and Procedures: 1. Dignitary Protection Detail - Policy 5.12 Attachments: 5.12 Dignitary Protection Detail Policy On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Vicksburg Police Department Policies and Procedures: 1. Dignitary Protection Detail - Policy 5.12. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0630 Adopt City of Vicksburg's Cyber Security Policy Attachments: CYBER SECURITY POLICY On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the City of Vicksburg's Cyber Security Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0625 Adopt An Ordinance To Amend Sec. 8-8 District (Wards) Established: Boundaries Of The Code Of Ordinances Of The City Of Vicksburg, Mississippi Attachments: ordinance amending ward 6.6.22 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt An Ordinance To Amend Sec. 8-8 District (Wards) Established: Boundaries Of The Code Of Ordinances Of The City Of Vicksburg, Mississippi. The motion was adopted unanimously by the following City of Vicksburg Page 4 Printed on 6/20/2022 Board of Mayor and Aldermen Minutes - Final June 6, 2022 vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0627 Adopt An Ordinance To Amend The "Parking Lot And Building Security Ordinance" Chapter 13 Of The Code Of Ordinances Of The City Of Vicksburg And For Related Purposes Attachments: parking lot and security cameras 6.6.22 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt An Ordinance To Amend The "Parking Lot And Building Security Ordinance" Chapter 13 Of The Code Of Ordinances Of The City Of Vicksburg And For Related Purposes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-0626 Authorize Mayor to execute Agreement Between The Board of Mayor and Aldermen of the City of Vicksburg, Mississippi and Allen & Hoshall to apply for natural gas system funds through the Natural Gas Distribution Safety and Modernization Grant Program On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement Between The Board of Mayor and Aldermen of the City of Vicksburg, Mississippi and Allen & Hoshall to apply for natural gas system funds through the Natural Gas Distribution Safety and Modernization Grant Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Fire Department (1); Retro Pay in the Traffic Department (1); Pay Adjustment in Water & Gas Administration (1); Pay Adjustment in the Traffic Department (1); Pay Adjustment in Building Maintenance (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Fire Department (1); Retro Pay in the Traffic Department (1); Pay Adjustment in Water & Gas Administration (1); Pay Adjustment in the Traffic Department (1); Pay Adjustment in Building Maintenance (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Deborah A. Nickson - Deputy City Clerk, Jamma Williams – Constituent Services Representative, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0634 Longevity Pay - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .06 cents Longevity Pay of a Firefighter from $11.99 per hour to $12.05 ($11.99+ .06) per hour, effective June 7, 2022 for five (5) years of service in the Fire Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 6/20/2022 Board of Mayor and Aldermen Minutes - Final June 6, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0635 Retro Pay - Traffic Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Retro Pay of an Assistant Traffic Supervisor in the Traffic Department effective June 1, 2022. This retro pay is to pay employee for hours worked for his additional $1.00 that was granted to him due to the absence of his supervisor for the week of April 25 - 29, 2022. Total regular hours worked = 40.00 @ $1.00 = $40.00. Total retro pay is $40.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0636 Pay Adjustment - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a cashier from $9.78 per hour to $10.00 per hour, effective immediately June 1, 2022. Update current rate of pay to new cashier rate of pay of $10.00 hourly base minimum in the Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0637 Pay Adjustment - Traffic Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Assistant Traffic Supervisor from $14.00 per hour to $19.00 per hour, effective June 15, 2022 in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0638 Pay Adjustment - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an HVAC tech from $18.00 per hour to an Electrician at $20.00 per hour, effective June 15, 2022. Employee will go from HVAC Tech to an Electrician receiving $20.00 per hour in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0651 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, June 10, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 6/20/2022