Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, June 10, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kimberly Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD Under Routine Agenda: A1. (22-0663) Discuss Southern Cultural Heritage Center Updates On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-0652 Employee Anniversaries: 15 years of service: Tyler Williams - Gas Department 20 years of service: Kelvin Williams - Sewer Department; Nancy Allen - Accounting Mayor Flaggs, Jr. recognized Tyler Williams in the Gas Department with five (5) years of service, Kelvin Williams in the Sewer Department and Nancy Allen in the Accounting Department both with twenty (20) years each of service. The Mayor and Aldermen congratulated Tyler Williams, Kelvin Williams and Nancy Allen for their years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0646 Adopt Board Meeting Minutes for: 1. May 27, 2022 (2:30 p.m.) B. ID-22-0653 Approve the following Personnel Action Forms: 1. New Hire - Grants (1) 2. New Hire - Police Department (1) 3. New Hire - Gas Department (1) 4. New Hire - Recreation Department (1) 5. New Hire - Water Department (1) 6. New Hire - Water & Gas Administration (1) C. ID-22-0661 Approve Additions to Employee Driving List: 1. James Mosley - Police Department City of Vicksburg Page 1 Printed on 7/25/2022 Board of Mayor and Aldermen Minutes - Final June 10, 2022 2. Ed Lewis - Sewer Department D. ID-22-0614 Approve the following request from Vicksburg Juneteenth Heritage Festival Committee: 1. Fee waiver for the use of Halls Ferry Park site 2. Complimentary use and delivery of Mayoral podium with microphone and speaker, three tents, rectangular tables, and chairs and pickup of the items at the conclusion of the event 3. Complimentary use and delivery of one floor fan and pickup at the conclusion of the event 4. Assistance from the Building and Maintenance personnel in providing access to electricity and water 5. Greetings from the Mayor during the opening of the event on June 18, 2022 Attachments: Vicksburg Juneteenth E. ID-22-0624 Authorize issuance of the following requisitions: 1. Number 2206800 in the amount of $92,458.85 written to Tyler Technologies, Inc. per service agreement (2022-2023) for Munis Software Maintenance for the Information Technology Department 2. Number 2206813 in the amount of $70,089.95 written to Motorola, Inc. per service agreement (2022-2023) for the Public Works, Fire and Police Department Radio Systems 3. Number 2207069 in the amount of $17,452.20 written to Stryker Medical for a Lucas 3 Chest Compression System for the Ambulance Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 4. Number 2207095 in the amount of $35,517.82 written to MCC Nashville for Sound System for the Auditorium pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 5. Number 2207099 in the amount of $13,250.72 written to MCC Nashville for Sound System for the Champions Grant pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requistion 2206813 Requisition 2206800 Requisition 2207069 Requisition 2207095 Requisition 2207099 F. ID-22-0641 Approve request for advertisement in the amount of $2,500.00 to The Young Xecutives (Jeremi Meekins) for the 6th Annual Back to School / Celebrity Basketball Game pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Mayor Flaggs, Jr. stated that purchasing an advertisement from The Young Xecutives (Jeremi Meekins) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Young Xecutives (Jeremi Meekins) in the amount of $2,500.00 for the 6th Annual Back to School/Celebrity Basketball Game. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. G. ID-22-0644 Approve request from Laura Beth Strickland to reserve Motor Coach on June 13-18, 2022 Attachments: Motor Coach Reservation City of Vicksburg Page 2 Printed on 7/25/2022 Board of Mayor and Aldermen Minutes - Final June 10, 2022 H. ID-22-0649 Approve request for advertisement in the amount of $250.00 to Delta Business Journal for the 1st Annual Mayors' Profile Edition of the Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Delta Business Journal Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Delta Business Journal will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Delta Business Journal in the amount of $250.00 for the 1st Annual Mayors' Profile Edition. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. I. ID-22-0623 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2254 - 2259; 309506; 309507 - 309876 for approval. Routine Agenda: A. ID-22-0622 Discuss Vicksburg Convention and Visitors Bureau Updates Attachments: VCVB City Board June 2022 Mrs. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of upcoming events at the Vicksburg Convention Center for the month of June 2022 and invited the public to attend. The Mayor and Aldermen thanked Mrs. Southard for attending the meeting. A1. ID-22-0663 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of upcoming events at the Southern Cultural Heritage Center for the month of June 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-22-0643 Accept Application for Ad Valorem Tax Exemption for: 1. Ergon Refining, Inc. Attachments: Ergon Refining Ad Valorem Tax Exemt Application On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the Application for Ad Valorem Tax Exemption for: 1. Ergon Refining, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0650 Approve request from Main Street for three (3) building facade grants in the amount of $1,000.00 per facade for a total of $3,000.00 for The Cinnamon Tree located at 1322 Washington Street owned by Karen Ruggles Attachments: Facade Grant On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the request from Main Street for three (3) building facade grants in the amount of $1,000.00 per facade for a total of $3,000.00 for The Cinnamon Tree located at 1322 Washington Street owned by Karen Ruggles. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0647 Authorize Mayor to execute Release and Settlement of Claims with David Speyerer for property damage Attachments: Release Property Damage On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Release and City of Vicksburg Page 3 Printed on 7/25/2022 Board of Mayor and Aldermen Minutes - Final June 10, 2022 Settlement of Claims with David Speyerer for property damage. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0642 Authorize Mayor to execute Rental Agreements with Unitech for copiers for the following departments: 1. Airport 2. Alderman Ward 2 3. Animal Control 4. Community Development (2) 5. Community Service 6. Fire Department Training Center 7. Police Department 8. Senior Center 9. Street Department 10. Water Main Attachments: Copier Agreements Copier Agreement Water Main On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Rental Agreements with Unitech for copiers for the following departments: 1. Airport; 2. Alderman Ward 2; 3. Animal Control; 4. Community Development (2); 5. Community Service; 6. Fire Department Training Center; 7. Police Department; 8. Senior Center; 9. Street Department; 10. Water Main. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0645 Authorize Mayor to execute Contract with Allied Corrosion Industries, Inc. for Natural Gas System Cathodic Protection and Issue Notice to Proceed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Allied Corrosion Industries, Inc. for Natural Gas System Cathodic Protection and Issue Notice to Proceed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0648 Authorize Mayor to execute Summer Contract with Dr. Fairest Hill, Youth On The Move USA for conducting COVID-19 Outreach Health Literacy Workshops with community youth during the Smart Ball Youth Summer Enrichment Program, June 13-17, 2022 Attachments: MOU Dr. Fairest Hill On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Summer Contract with Dr. Fairest Hill, Youth On The Move USA for conducting COVID-19 Outreach Health Literacy Workshops with community youth during the Smart Ball Youth Summer Enrichment Program, June 13-17, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0662 Authorize Mayor to execute First Amendment to Use, Operation and Maintenance Agreement with Sports Force Parks Vicksburg, LLC Attachments: first amendment to facility use agreement 6.10.22 signed SFP On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute First Amendment to Use, Operation and Maintenance Agreement with Sports Force Parks Vicksburg, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was City of Vicksburg Page 4 Printed on 7/25/2022 Board of Mayor and Aldermen Minutes - Final June 10, 2022 seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Fire Department (1); Discretionary Leave in the Street Department (1); Transfer/Pay Adjustment in Court Services (1); Longevity Pay in the Sewer Department (1); Longevity Pay in the Gas Department (1); Longevity Pay in the Accounting Department (1); Pay Adjustment in the Auditorium (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Fire Department (1); Discretionary Leave in the Street Department (1); Transfer/Pay Adjustment in Court Services (1); Longevity Pay in the Sewer Department (1); Longevity Pay in the Gas Department (1); Longevity Pay in the Accounting Department (1); Pay Adjustment in the Auditorium (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Tasha W. Jordan - Deputy City Clerk, Tiffany Pendleton – Chief of Staff. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0654 Request for Extended Medical Leave - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request of a Firefighter for Extended Medical Leave Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0655 Discretionary Leave - Street Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Discretionary Leave of a Truck Driver for an additional eight (8) weeks in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0656 Transfer/Pay Adjustment - Court Services (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Transfer/Pay Adjustment of a Booking Officer from $11.33 per hour to a Deputy Court Clerk at $11.00 per hour, effective June 15, 2022 in Court Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0657 Longevity Pay - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of a Laborer from $11.72 ($11.46 + .09 + .08 +.09) to $11.81 ($11.46 + .09+ .08 + .09 + .09) per hour, effective June 12, 2022. Employee is entitled to an additional .09 cents increase for twenty (20) years of service in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0658 Longevity Pay - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of a Foreman from $14.52 ($14.35 + .09 + .08) per hour to $14.61 ($14.35 + .09 + .08 + .09) per hour, City of Vicksburg Page 5 Printed on 7/25/2022 Board of Mayor and Aldermen Minutes - Final June 10, 2022 effective June 13, 2022. Employee is entitled to an additional .09 cents increase for fifteen (15) years of service in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0659 Longevity Pay - Accounting (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of an Administrative Assistant from $20.20 ($19.94 + .09 + .08 + .09) per hour to $20.29 per hour ($19.94 + .09 +.08 + .09 + .09) per hour, effective June 17, 2022. Employee is entitled to an additional .09 cents increase for twenty (20) years of service in the Accounting Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0660 Pay Adjustment - Auditorium (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of the Auditorium Assistant Manager from $15.24 ($15.15 + .09) to the Auditorium Manager at $16.74 ($15.15 + $1.50 + .09) per hour, effective June 15, 2022. Employee will receive an additional $1.50 per hour for additional duties at the Auditorium. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0694 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr. seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 20, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 7/25/2022