Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, June 20, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0667 Adopt Board Meeting Minutes for: 1. June 6, 2022 B. ID-22-0688 Approve the following Personnel Action Forms: 1. New Hire - Grants (1) 2. New Hire - Cemetery (1) 3. Resignation - Street Department (1) 4. Resignation - Police Department (1) C. ID-22-0613 Approve Invoice #4085 for payment in the amount of $9,780.36 from Vicksburg-Tallulah Regional Airport for the month of April 2022 Attachments: VTR Invoice D. ID-22-0665 Approve request from Palmer Shiers for permission to use the skate park on July 30, 2022 from 3:00 p.m. - 6:00 p.m. for Muddy River Mosh Madness and Hot Summer Sk8! Daze (Music and Skateboarding Event) Attachments: Request for use of Skate Park E. ID-22-0666 Approve Application from Vicksburg Warren School District for Complimentary Use of City Auditorium on August 31, 2022 - September 1, 2022 for Athletic Hall of Fame Banquet Attachments: Comp Use Auditorium VWSD F. ID-22-0669 Approve Additions to Employee Driving List: 1. Erick Washington - Cemetery Department 2. Koury Dillon - Water Department City of Vicksburg Page 1 Printed on 7/25/2022 Board of Mayor and Aldermen Minutes - Final June 20, 2022 G. ID-22-0674 Declare Monday, July 4, 2022, a city holiday in observance of the Fourth of July pursuant to Section 3-3-7 (1) of the Mississippi Code of 1972 Annotated Attachments: State Holidays H. ID-22-0675 Receive Vicksburg Police Department Crime Statistic Report for: 1. May 2022 Attachments: Crime Stats for Apr 2022 - May 2022 Routine Agenda: A. ID-22-0680 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for June 20, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0664 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for June 20 2022 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2001 Royal Street, PPIN 005069; owned by Khristoffer Hearron etal - (Remove dilapidated structure, remove all trash & debris, cut grass/weeds & clean the entire property) 2. 2503 Togo Street, PPIN 015584; owned by Revenant Properties, LLC - (Remove all trash & debris, cut grass/weeds & clean entire property) RE-ENTRY 1. 1517 South Street, PPIN 017743; owned by DLR Investment Group, LLC - (Remove all trash & debris, cut grass/weeds & clean entire property) On motion of Alderman Monsour, Jr. seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 2001 Royal Street, PPIN 005069; owned by Khristoffer Hearron etal - Not complied 2. 2503 Togo Street, PPIN 015584; owned by Revenant Properties, LLC - Not complied RE-ENTRY 1. 1517 South Street, PPIN 017743; owned by DLR Investment Group, LLC - Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Alderman Alex J. Monsour, Jr., recused himself from the Board Meeting. C. ID-22-0679 Accept Recommendation of Neel-Schaffer to reject all bids received for NRCS Erosion Control Project - Farmer Street and Clover Lane and authorize City Clerk to re-advertise at later date City of Vicksburg Page 2 Printed on 7/25/2022 Board of Mayor and Aldermen Minutes - Final June 20, 2022 Attachments: Rejection of Bids Letter NRCS 2 Sites On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the Recommendation of Neel-Schaffer to reject all bids received for NRCS Erosion Control Project - Farmer Street and Clover Lane and authorize City Clerk to re-advertise at later date. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. Alderman Alex J. Monsour, Jr., returned to the Board Meeting. D. ID-22-0682 Adopt Resolution (Preliminary Order) Granting Ad Valorem Tax Exemption for the following: 1. Ergon Refining, Inc. Attachments: Preliminary Order Resolution Ergon On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution (Preliminary Order) Granting Ad Valorem Tax Exemption for the following: 1. Ergon Refining, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0672 Adopt Resolution for Conditional Approval of Redevelopment Tax Abatement for David Smith's Automotive 3418 Wisconsin Avenue (PPIN 22767) Attachments: Resolution Tax Abatement David Smith On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution for Conditional Approval of Redevelopment Tax Abatement for David Smith's Automotive 3418 Wisconsin Avenue (PPIN 22767). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0671 Accept Proposal from Trilogy Engineering Services for Water Plant Improvements Projects Engineering Services Attachments: Proposal Water Plant Improvement_FINAL On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Proposal from Trilogy Engineering Services for Water Plant Improvements Projects Engineering Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0673 Authorize Mayor to execute Contract for Professional Services with Jonathan Somerville Attachments: Contract_Jonathan Somerville_20220613_signed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Professional Services with Jonathan Somerville. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0678 Accept Letter Amendment No. 1 from FAA as it relates to Grant Agreement for Drainage/Erosion Control Project - Phase II increasing award by $83,055 (from $126,801 to $209,856) AIP Project #3-28-0073-14-2021 Attachments: Letter Amendment No. 1 for Drainage-Erosion Control Project- (Phase II) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the Letter Amendment No. 1 from FAA as it relates to Grant Agreement for Drainage/Erosion Control Project - Phase II City of Vicksburg Page 3 Printed on 7/25/2022 Board of Mayor and Aldermen Minutes - Final June 20, 2022 increasing award by $83,055 (from $126,801 to $209,856) AIP Project #3-28-0073-14-2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0684 Authorize Mayor to execute Agreement with Buford Daryl Hollingsworth for parking spaces in the parking lot located at 916 Walnut Street Attachments: Hollingsworth Agreement for Parking Spaces On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Buford Daryl Hollingsworth for parking spaces in the parking lot located at 916 Walnut Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0685 Authorize Mayor to execute Amendment to Professional Development Agreement with PATH for Streetlight Study Attachments: PATH Amendment to Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment to Professional Development Agreement with PATH for Streetlight Study. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Deputy City Clerk, Tasha Jordan left the Board Meeting. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Requests for Extended Medical Leave in Water & Gas Administration (2); Rescind Pay Adjustment at the Auditorium (1); Pay Adjustment/Promotion at the Auditorium (1); Pay Adjustments in the Recreation Department (2); Suspension Pending Termination in the Water Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Requests for Extended Medical Leave in Water & Gas Administration (2); Rescind Pay Adjustment at the Auditorium (1); Pay Adjustment/Promotion at the Auditorium (1); Pay Adjustments in the Recreation Department (2); Suspension Pending Termination in the Water Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Tiffany Pendleton – Chief of Staff. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0689 Request for Extended Medical Leave - Water & Gas Administration (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request for Extended Medical Leave of a Customer Service Representative for an additional thirty (30) days and a cashier for additional leave in the Water &Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 7/25/2022 Board of Mayor and Aldermen Minutes - Final June 20, 2022 B. ID-22-0690 Rescind Pay Adjustment - Auditorium (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Rescind Pay Adjustment of an Assistant Manager from $15.24 ($15.15 + .09) per hour to $16.74 ($15.15 + .09 + $1.50) per hour. Rescind pay adjustment that was previously approved due to proceeding with employee's promotion to Manager at the Auditorium. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0691 Pay Adjustment/Promotion - Auditorium (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment/Promotion of an Assistant Manager from $15.24 ($15.15 + .09) per hour to Manager at $19.41 ($15.15 + $4.17 + .09) per hour, effective June 15, 2022. Employee is being promoted to the Manager of the City Auditorium. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0692 Pay Adjustment - Recreation Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Jackson Street Summer Helper from $8.50 per hour to $9.00 per hour, effective June 1, 2022. This action form is correcting a mistake on the previous form for the rate of pay; a Jackson Street Summer Helper from $8.50 per hour to $9.00 per hour. This action form is correcting a mistake on the previous form for the rate of pay in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0693 Suspension Pending Termination - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension Pending Termination of a Laborer Water Department, effective June 20, 2022. Employee is in violation for fighting on the job and is in violation of Personnel Rules & Regulations 4.1 (g), (i), (n), and (s). Employee is within his six (6) month probation. Employee also left the job site and did not return. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0724 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, June 24, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 7/25/2022