Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen Friday, July 8, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Monica D. Allen, Associate City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Under Letter E: (ID-22-0742) Change the word Re-Appoint to Appoint On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-0759 Employee Anniversaries: 5 years of service: Ronald Davis - Airport; Patrick Daughtry - Recreation Department 25 years of service: Mary Galtney - Recreation Department Mayor Flaggs, Jr. recognized Ronald Davis at the Vicksburg Municipal Airport and Patrick Daughtry in the Recreation Department each with five (5) years of service and Mary Galtney in the Recreation Department with twenty-five (25) years of service. The Mayor and Aldermen congratulated Ronald Davis, Patrick Daughtry and Mary Galtney for their service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0756 Adopt Board Meeting Minutes for: 1. June 20, 2022 B. ID-22-0760 Approve the following Personnel Action Forms: 1. Retirement - Gas Department (1) 2. Resignation - Police Department (1) 3. New Hire - Sewer Department (1) 4. New Hire - Recreation Department (1) C. ID-22-0719 Approve Application from Fuzzy Johnson Baseball League for Complimentary Use of the City Pavilion on July 31, 2022 for their Banquet and Cookout Attachments: Fuzzy Johnson letter City of Vicksburg Page 1 Printed on 8/1/2022 Board of Mayor and Aldermen Minutes - Final-revised July 8, 2022 D. ID-22-0767 Ratify Mayor's execution of Sales Agreement with Vicksburg Daily News for Miss Mississippi Sponsorship in the amount of $1,200.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: VDN MS MISS Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Daily News will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg ratified the sales agreement from Vicksburg Daily News in the amount of $1,200.00 for Miss Mississippi Sponsorship. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-0742 Accept resignation of John Ferguson from Vicksburg Housing Authority Board and ReAppoint Chris Barnett as his replacement Attachments: Resignation Letter Ferguson VHA Appointment List F. ID-22-0757 Increase Mileage Rate Reimbursement for City Employees traveling on City business from $0.56 Cents Per Mile to $0.62 Cents Per Mile in Private Vehicles (if no government vehicle is available) and from $0.16 Cents Per Mile to $0.22 Cents Per Mile (if government vehicle is available) pursuant to Section 25-3-41 of the Mississippi Code of 1972, as amended Attachments: adjusted-mileage rate G. ID-22-0733 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2260 - 2271; 310264; 310625; 310626; 310627 - 310956 for approval. Routine Agenda: A. ID-22-0734 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of July 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-22-0758 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for July 8, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0736 Adopt Order for Partial Payment for Ad Valorem Taxes: Real, Personal and Mobile Homes Attachments: Ad Valorem Partial Payments On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Order for Partial Payment for Ad Valorem Taxes: Real, Personal and Mobile Homes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0737 Adopt Order that the 2022-2023 Motor Vehicle Assessment Schedule is Ready and Open for Inspection and Examination by any Interested Taxpayer and Authorize City Clerk to Set Hearing Date for July 25, 2022 for Protest on Adoption of 2022-2023 Motor Vehicle Assessment Schedule pursuant to Section 27-15-21 of the Mississippi Code of 1972, City of Vicksburg Page 2 Printed on 8/1/2022 Board of Mayor and Aldermen Minutes - Final-revised July 8, 2022 as amended Attachments: Motor Vehicle Assessment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Order that the 2022-2023 Motor Vehicle Assessment Schedule is Ready and Open for Inspection and Examination by any Interested Taxpayer and Authorize City Clerk to Set Hearing Date for July 25, 2022 for Protest on Adoption of 2022-2023 Motor Vehicle Assessment Schedule pursuant to Section 27-15-21 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0738 Accept Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0739 Adopt Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property Within the Business Area of the City of Vicksburg for the Purpose of Promoting Businesses, and for Related Purposes in Accordance With the Authority and Requirements Set Forth in House Bill No. 1223 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property Within the Business Area of the City of Vicksburg for the Purpose of Promoting Businesses, and for Related Purposes in Accordance With the Authority and Requirements Set Forth in House Bill No. 1223. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0740 Authorize City Clerk to Publish Notice and Set Hearing Date for August 25, 2022 to Establish Downtown Taxing District Attachments: notice of public hearing On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the City Clerk to Publish Notice and Set Hearing Date for August 25, 2022 to Establish Downtown Taxing District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0735 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy Community Development Agenda 7.8.2022 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1419 Main Street, PPIN 018680; owned by Willie Milton Estate - (Remove all trash & debris, cut grass/weeds & clean the entire property) 2. First North Street, PPIN 018660; owned by Wesley United Methodist Church of the Miss Annual Conference of the United Methodist Church - (Remove dilapidated burned structure, remove inoperable vehicle, remove all trash & debris, cut grass/weeds & clean the entire property) City of Vicksburg Page 3 Printed on 8/1/2022 Board of Mayor and Aldermen Minutes - Final-revised July 8, 2022 3. 1524 Sky Farm Avenue, PPIN 019773; owned by Louise Perkins est c/o Glen Shorter - (Remove dilapidated fencing, remove all trash & debris, cut grass/weeds & clean the entire property) 4. 1600 Sky Farm Avenue, PPIN 019770; owned by Riley & Herley L. Summers - (Remove dilapidated burned structure, remove all trash & debris, cut grass/weeds & clean the entire property) 5. 1608 Sky Farm Avenue, PPIN 019768; owned by Debbie Brown Webb - (Remove all trash & debris, cut grass/weeds & clean the entire property) 6. 1615 Sky Farm Avenue, PPIN 019731; owned by Edward L. Smith etal - (Remove all trash & debris, cut grass/weeds & clean the entire property) 7. 1600 Lane Street, PPIN 015371; owned by Properties LLC - (Remove all trash & debris, cut grass/weeds & clean the entire property) 8. Lane Street, PPIN 015370; owned by Larry D. Minor etal c/o Larry D. Minor - (Remove all trash & debris, cut grass/weeds & clean the entire property) 9. 1901 Military Avenue, PPIN 004967; owned by Emma & Jimmie Bride Estate c/o Roosevelt Wilson - (Remove all trash & debris, cut grass/weeds & clean the entire property) 10. Roosevelt Avenue, PPIN 013069; owned by Meldora Curtis etal c/o Myrtle W. Booker - (Remove all trash & debris, cut grass/weeds & clean the entire property) 11. 2510 Washington Street, PPIN 015199; owned by Joseph Fisher - (Remove dilapidated burned structure, remove all trash & debris, cut grass/weeds & clean the entire property) 12. 2322 Drummond Street, PPIN 017146; owned by Patricia Ann Durge - (Remove all trash & debris, cut grass/weeds & clean the entire property) 13. 1000 Speed Street, PPIN 017199; owned by Delores M. & Lorenzo D. Well - (Remove all trash & debris, cut grass/weeds & clean the entire property) 14. 1012 Speed Street, PPIN 017195; owned by Jessie T. Greer & Rosie Redman - (Remove all trash & debris, cut grass/weeds & clean the entire property) 15. 801 Belmont Street, PPIN 018026; owned by Sonya J. Erickson - (Remove all trash & debris, cut grass/weeds & clean the entire property) 16. 2918 Green Street, PPIN 005549; owned by Cortina Watts - (Remove all trash & debris, cut grass/weeds & clean the entire property) On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 1419 Main Street, PPIN 018680; owned by Willie Milton Estate - Complied 2. First North Street, PPIN 018660; owned by Wesley United Methodist Church of the Miss Annual Conference of the United Methodist Church - Not Complied 3. 1524 Sky Farm Avenue, PPIN 019773; owned by Louise Perkins est c/o Glen Shorter - Not Complied 4. 1600 Sky Farm Avenue, PPIN 019770; owned by Riley & Herley L. Summers - Not Complied 5. 1608 Sky Farm Avenue, PPIN 019768; owned by Debbie Brown Webb - Complied 6. 1615 Sky Farm Avenue, PPIN 019731; owned by Edward L. Smith etal - Not Complied 7. 1600 Lane Street, PPIN 015371; owned by Properties LLC - Complied 8. Lane Street, PPIN 015370; owned by Larry D. Minor etal c/o Larry D. Minor - Not Complied 9. 1901 Military Avenue, PPIN 004967; owned by Emma & Jimmie Bride Estate c/o Roosevelt Wilson - Not Complied 10. Roosevelt Avenue, PPIN 013069; owned by Meldora Curtis etal c/o Myrtle W. Booker - Not Complied 11. 2510 Washington Street, PPIN 015199; owned by Joseph Fisher - Not Complied 12. 2322 Drummond Street, PPIN 017146; owned by Patricia Ann Durge - Not Complied 13. 1000 Speed Street, PPIN 017199; owned by Delores M. & Lorenzo D. Well - Complied 14. 1012 Speed Street, PPIN 017195; owned by Jessie T. Greer & Rosie Redman - Not Complied 15. 801 Belmont Street, PPIN 018026; owned by Sonya J. Erickson - Not Complied 16. 2918 Green Street, PPIN 005549; owned by Cortina Watts - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 8/1/2022 Board of Mayor and Aldermen Minutes - Final-revised July 8, 2022 I. ID-22-0753 Approve the following for Cooperative Agreement No. W912EE-19-2-0001 with U.S. Army Engineer and Research and Development Center for the Operations of the Jesse Brent Lower Mississippi River Museum: 1. Ratify Mayor's execution of Modification #4 for an additional funding year, July 3, 2022 ending July 2, 2023 in the amount of $63,378.17 2. Mayor execute Contract for Services with Calvin Buie, Clint Sanders and Mary Helen Franklin Attachments: JBLMRM Modification #4 Contract for Services Buie Contract for Services Franklin Contract for Services Sanders On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following for Cooperative Agreement No. W912EE-19-2-0001 with U.S. Army Engineer and Research and Development Center for the Operations of the Jesse Brent Lower Mississippi River Museum: 1. Ratify Mayor's execution of Modification #4 for an additional funding year, July 3, 2022 ending July 2, 2023 in the amount of $63,378.17; 2. Mayor execute Contract for Services with Calvin Buie, Clint Sanders and Mary Helen Franklin. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0754 Adopt Resolution Authorizing Preparation and Submittal of an Application to the U.S. Department of Housing and Urban Development, Office of Lead Hazard Control and Healthy Homes, Lead and Healthy Homes Technical Studies (LHHTS) Grant Program Attachments: Resolution LHHTS Grant Program On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of an Application to the U.S. Department of Housing and Urban Development, Office of Lead Hazard Control and Healthy Homes, Lead and Healthy Homes Technical Studies (LHHTS) Grant Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-0755 Adopt Resolution Authorizing Preparation and Submittal of an Application to the U.S. Department of Transportation, Pipeline and Hazardous Materials Safety Administration (PHMSA) for the Natural Gas Distribution Infrastructure Safety and Modernization Grant Program Attachments: Resolution PHMSA Grant Program On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of an Application to the U.S. Department of Transportation, Pipeline and Hazardous Materials Safety Administration (PHMSA) for the Natural Gas Distribution Infrastructure Safety and Modernization Grant Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-0768 Authorize Mayor to execute Safe Vicksburg Camera-Crime Prevention Agreement with Project NOLA, a Louisiana nonprofit corporation Attachments: SAFE VICKSBURG CAMERA agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Safe Vicksburg Camera-Crime Prevention Agreement with Project NOLA, a Louisiana nonprofit corporation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Deputy City Clerk, Tasha W. Jordan left the Board Meeting. Executive Session: City of Vicksburg Page 5 Printed on 8/1/2022 Board of Mayor and Aldermen Minutes - Final-revised July 8, 2022 Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustments in the Police Department (2); Pay Adjustment in the Water Department (1); Pay Adjustment in the Sewer Department (1); Pay Adjustment in Animal Control (1); Longevity Pay at the Airport (1); Longevity Pay in the Recreation Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustments in the Police Department (2); Pay Adjustment in the Water Department (1); Pay Adjustment in the Sewer Department (1); Pay Adjustment in Animal Control (1); Longevity Pay at the Airport (1); Longevity Pay in the Recreation Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Monica D. Allen - Associate City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Jamma Williams – Constituent Services Representative, Tiffany Pendleton – Chief of Staff. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0761 Pay Adjustment - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Personnel Matters A. ID-22-0761 Pay Adjustment - Police Department (2). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0762 Pay Adjustment - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Personnel Matters B. ID-22-0762 Pay Adjustment - Water Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0763 Pay Adjustment - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Personnel Matters C. ID-22-0763 Pay Adjustment - Sewer Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0764 Pay Adjustment - Animal Control (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Personnel Matters D. ID-22-0764 Pay Adjustment - Animal Control (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0765 Longevity Pay - Airport (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Personnel Matters E. ID-22-0765 Longevity Pay - Airport (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 8/1/2022 Board of Mayor and Aldermen Minutes - Final-revised July 8, 2022 F. ID-22-0766 Longevity Pay - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Personnel Matters F. ID-22-0766 Longevity Pay - Recreation Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0872 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, July 18, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 8/1/2022