Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, September 19, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-1087 Employee Anniversaries: 5 years of service: Samantha Conway - Airport 30 years of service: Michael Bryant - Police Department The Mayor recognized Samantha Conway at the Airport with five (5) years of service and Deputy Chief Michael Bryant for thirty (30) years at the Vicksburg Police Department. The Mayor and Aldermen thanked Samantha Conway and Deputy Chief Bryant for their years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-1088 Approve the following Personnel Action Forms: 1. Resignation - Police Department (1) 2. Resignation - Street Department (1) 3. Resignation - Water & Gas Administration (1) 4. New Hire - Ambulance Department (1) 5. New Hire - Police Department (1) 6. New Hire - Street Department (1) B. ID-22-1097 Approve Additions to Employee Driving List: 1. Courtney Denham - Fire Department 2. Miriam Berry - Police Department 3. Daneisha Barnes - Street Department C. ID-22-1075 Approve Request from the Bernard Family for permission to hold an Inaugural Parade Honoring the Legacy of Pastor Thomas E. Bernard in Downtown Vicksburg on Saturday, September 24, 2022, at 10:00am. City of Vicksburg Page 1 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final September 19, 2022 Attachments: Pastor Thomas E. Bernard Parade D. ID-22-1082 Approve request for advertisement in the amount of $250.00 from The Mississippi Business Journal for Mrs. Annette Kirklin being chosen as one of the Top Distinguished Business Women in Mississippi pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: MS Business Journal Ad Mayor Flaggs, Jr., stated that purchasing an advertisement from The Mississippi Business Journal will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Mississippi Business Journal in the amount of $250.00 for Mrs. Annette Kirklin being chosen as one of the Top Distinguished Business Women in Mississippi. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-1083 Approve request from Patrick Daughtry, Director of Parks and Recreation, for payment of dues in the amount of $210.00 to MS U.S.A. State Commissioner for 2022 Co-Ed Adult Softball League Affiliation and Insurance Attachments: Co-Ed Softball Fees F. ID-22-1086 Authorize issuance of requisition number 2210108 in the amount of $255,050.00 to Creative Bus Sales, Inc. for the purchase of a Trolley for Administration Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2210108 G. ID-22-1085 Approve the following with Red Oak Construction, LLC for Lee Street Sanitary Sewer Improvements: 1. Pay Application No. 3 - Final in the amount of $10,901.71 2. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims and Release of Liens, Consent of Surety to Final Payment, 1 year Guaranty Letter) Attachments: Lee Street Sanitary Sewer Improvements Close Out H. ID-22-1102 Authorize City Clerk to advertise Sealed Bids for: 1. 2022 Street Paving Project - Group 1 (Indiana Avenue, Porters Chapel Road, Old Halls Ferry Road, and Harrison Street) Attachments: 2022 Street Paving Project 4 Streets_Ad for Bids (For Publication) I. ID-22-1080 Approve Water & Gas Administration Report Attachments: W&G Report J. ID-22-1074 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 312638-312639 for approval. Routine Agenda: A. ID-22-1081 Presentation - Delta Health Alliance Attachments: Delta Health Alliance B. ID-22-1070 Hearing to determine whether or not the properties listed on the Community Development agenda are a public menace to the public health, safety and welfare of the community City of Vicksburg Page 2 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final September 19, 2022 Attachments: Master Copy of the Agenda for September 19 2022 (1) Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: RE-ENTRIES 1. 502 Fairground Street, PPIN 024008; owned by Paul C. Morgan - (Cut and clean the entire property, remove all trash and debris around the entire property) 2. 519 Fairground Street, PPIN 015142; owned by Paul C. Morgan - (Cut and clean the entire property, remove all trash and debris around the entire property) 3. 2503 Togo Street, PPIN 015584; owned by Revenant Properties, LLC - (Remove all trash & debris, cut grass/weeds & clean the entire property) On motion of Alderman Mayfield, Sr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 502 Fairground Street, PPIN 024008; owned by Paul C. Morgan - Not Complied 2. 519 Fairground Street, PPIN 015142; owned by Paul C. Morgan - Not Complied 3. 2503 Togo Street, PPIN 015584; owned by Revenant Properties, LLC - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-1078 Adopt Amendment to the Resolution to Approve Adjustments to City Employees' Wages and City's Pay Scale, Adopt Educational Incentive Pay and Longevity Pay, effective October 1, 2022 Attachments: amendment to pay adjustment resolution city employees On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Amendment to the Resolution to Approve Adjustments to City Employees' Wages and City's Pay Scale, Adopt Educational Incentive Pay and Longevity Pay, effective October 1, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-1071 Authorize Mayor to Execute Supplemental Agreement #1 with Neel-Schaffer to Provide Professional Services for NRCS EWP Project - Farmer Street and Clover Lane Attachments: NRCS Farmer and Clover_Supplemental Agreement No_1 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Authorize the Mayor to Execute Supplemental Agreement #1 with Neel-Schaffer to Provide Professional Services for NRCS EWP Project - Farmer Street and Clover Lane. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. E. ID-22-1076 Authorize Mayor to Execute Agreement for Engineering Services By and Between the City of Vicksburg and Neel-Schaffer Attachments: professional services agreement neel schaffer This agenda item was tabled. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1072 Authorize Mayor to Execute Agreement with TRC Engineering, Inc. to conduct Engineering Services on Iowa Avenue for Emergency Stabilization City of Vicksburg Page 3 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final September 19, 2022 Services in the amount of $37,500.00. Attachments: Iowa Emergency Stabilization Proposal2305843009421002956 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement with TRC Engineering, Inc. to conduct Engineering Services on Iowa Avenue for Emergency Stabilization Services in the amount of $37,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-1073 Authorize Mayor to Execute Amended Contract with American Recovery Plan Act (ARPA) Funding Recipient Good Shepherd Community Center on behalf of Empower YOUniversity in the amount of $8,400.00 Attachments: amended contract arpa funding recipients-good shepherd On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Amended Contract with American Recovery Plan Act (ARPA) Funding Recipient Good Shepherd Community Center on behalf of Empower YOUniversity in the amount of $8,400.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-1077 Authorize Mayor to Execute Lease Agreement with the Warren County Board of Supervisors for Voting Precinct at the Ardis T. Williams, Sr. Auditorium Attachments: voting precinct lease agreement On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Lease Agreement with the Warren County Board of Supervisors for Voting Precinct at the Ardis T. Williams, Sr. Auditorium. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-1079 Authorize Mayor to Execute Change Order #1 with Craft Croswell, LLC for Vicksburg Convention Center- Finish Upgrades (Project No. 22-027) Attachments: VCC Finish Upgrades change order 1 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to Execute Change Order #1 with Craft Croswell, LLC for Vicksburg Convention Center- Finish Upgrades (Project No. 22-027). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-1084 Authorize Mayor to execute Addendums to Rental Agreement with RJ Young for copiers: 1. Airport 2. Water Main 3. Police Department 4. Animal Control 5. Inspection (2) 6. Office of Alex Monsour 7. Fire Department Training Center 8. Community Center 9. Senior Center 10. Street Department Attachments: Addendums for Copiers This agenda item was tabled. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was City of Vicksburg Page 4 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final September 19, 2022 seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay at the Airport (1); Rescind Status Change in the Police Department (1); Request Education Incentive Pay in the Fire Department (1); Request Extended Medical Leave at the Fire Department; Extended Medical Leave in the Landscaping Department (1); Title Change in Administration (1); Pay Adjustment Correction in the Police Department (1); Terminations in the Recreation Department (3). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay at the Airport (1); Rescind Status Change in the Police Department (1); Request Education Incentive Pay in the Fire Department (1); Request Extended Medical Leave at the Fire Department; Extended Medical Leave in the Landscaping Department (1); Title Change in Administration (1); Pay Adjustment Correction in the Police Department (1); Terminations in the Recreation Department (3). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Tiffany Pendleton – Chief of Staff. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-1089 Longevity Pay - Airport (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of an Assistant Airport Manager from $12.83 per hour to $12.92 ($12.83 + .09) per hour, effective September 20, 2022. Employee is entitled to an additional .09 cents per hour for five (5) years of service at the Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-1090 Rescind Status Change - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Rescind Status Change of an investigator. This action is to rescind the previously approve action to transfer Investigator in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-1091 Request Education Incentive Pay - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request Education Incentive Pay of a Captain to obtain an Associate's Degree in Fire Science at the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-1092 Request for Extended Medical Leave - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request for Extended Medical Leave for a Firefighter an additional two (2) weeks in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-1093 Request for Extended Medical Leave - Landscaping Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor City of Vicksburg Page 5 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final September 19, 2022 and Aldermen voted to approve the Request for Extended Medical Leave of an employee an additional thirty (30) days in the Landscaping Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1094 Title Change - Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Title Change from an Administration Assistant to Chief of Staff in Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-1095 Pay Adjustment Correction - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment Correction of a Patrolman from $17.98 per hour to $18.18 ($17.98+.20) per hour, effective August 25, 2022. This action form is to correct the Patrolman pay to reflect the new pay rate in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-1096 Termination - Recreation Department (3) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of a Tennis Helper effective September 12, 2022. Employee is resigning from position; a Tennis Helper effective September 12, 2022. Employee is resigning from position; a Tennis Helper effective September 12, 2022. Employee is resigning from position in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-1313 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, September 23, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 11/8/2022