Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, October 3, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Under Routine Agenda: (After Executive Session at 1:30 p.m.) Item M. (22-1181) Adopt Vicksburg Fire Department Organizational Chart Item N. (22-1182) Appoint Derrick Stamps as Fire Chief and Trey Martin III as Associate Fire Chief Item O. (22-1183) Authorize the Following Billing Statements for COVID-19 Advancing Health Literacy Grant Project for the Reception/COVID-19 Event on October 16, 2022, in Accordance with Mississippi Code Annotated 17-3-1 and 17-3-3: (1.) Helen Abraham Catering in the amount of $7,500.00; (2) Y.P. Productions in the amount of $1,200.00; (3.) Jay Johnson Photography in the amount of $600.00; (4.) Z. Robinson Photography in the amount of $400.00 Item P. (22-1184) Authorize the Approval of Billing Statement in the amount of $973.50 from Eliz Catering Services, COVID-19 Advancing Health Literacy Grant Project for the Domestic Violence Conference/COVID-19 Event on October 8, 2022, in Accordance to Mississippi Code Annotated 17-3-1 and 17-3-3 Item Q. (22-1185) Authorize Mayor to Execute Memorandum of Understanding with the following to conduct COVID-19 Health Literacy/Health and Wellness Community Outreach Events under the Project Champions Faith-Based and Community Outreach Initiative: (1.) Mt. Zion Baptist Church; (2.) Oak Chapel MB Church; (3.) Mt. Olive Baptist Church of Villanova; (4.) Gospel Temple MB Church; (5.) Spring Hill MB Church; (6.) Triumphant MB Church; (7.) Word of Faith Christian Center Item R. (22-1186) Authorize the Approval of Billing Statement in the amount of $500.00 from WVBG-FM for COVID-19 Advancing Health Literacy Grant Project for the month of October 2022, in accordance with Mississippi Code Annotated 17-3-1 and 17-3-3 ADD: Continued from Routine Agenda (1:00 p.m., Tuesday, October 4, 2022) Item S. (22-1196) 1. Approve Amended Job Descriptions for Fire Chief at the Vicksburg Fire Department, 2. Approve Position and Job Description for Associate Fire Chief at the Vicksburg Fire Department, 3. Approve Amended Job Description for Deputy Chief of EMS at the Vicksburg Fire Department. Item T. (22-1197) 1. Oath of Office - Derrick Stamps - Fire Chief, 2. Oath of Office - Trey Martin, III - Associate Fire Chief City of Vicksburg Page 1 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 ADD: Under Executive Session: Item R. (22-1187) 1. Pay Adjustment - Fire Department (2) Item S. (22-1188) 2. Pay Adjustment - Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-1160 Employee Anniversaries: 1 year of service: Kristen Harris, Cynthia Skinner-Hobson, Tiffany Pendleton - Administration; Jerold Hayes, Jacoby Golden, Latridia Chambers - Police Department; Anna Cain - Ambulance Department 8 years of service: Billy White - Vehicle Maintenance; Blake Clifford - Building Maintenance 9 years of service: James Elledge - Police Department Mayor Flaggs, Jr. recognized Kristen Harris and Cynthia Skinner-Hobson in Administration with one (1) year of service each; Jerold Hayes, Jacoby Golden and Latridia Chambers in the Police Department with one (1) year of service; Anna Cain in the Ambulance Department with one (1) year of service; Billy White in Vehicle Maintenance and Blake Clifford in Building Maintenance with eight (8) years of service each and James Elledge in the Police Department with nine (9) years of service. The Mayor and Aldermen congratulated all employees for their years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-1161 Approve the following Personnel Action Forms: 1. New Hire - Police Department (1) 2. New Hire - Ambulance Department (1) B. ID-22-1139 Approve request for radio advertisement in the amount of $1,180.00 for the months of October and November ($295.00 per month per station) to Lendsi Radio, LLC V105.5 FM and Newstalk 1490 WVBG AM/107.7 FM for Vicksburg and Warren Central High School Football Games pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Lendsi Radio Mayor Flaggs, Jr. stated that purchasing an advertisement from Lendsi Radio, LLC V105.5FM and Newstalk 1490 WVBG AM/107.7FM will bring favorable notice to the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Lendsi Radio, LLC V105.5FM and Newstalk 1490 WVBG AM/107.7FM in the amount of $1,180.00 for the months of October and November ($295.00 per month per station) for Vicksburg and Warren Central High School Football Games. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. C. ID-22-1140 Approve request for advertisement in the amount of $500.00 from Alcorn State University for its 12th Annual Purple and Gold Golf Tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended City of Vicksburg Page 2 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 Attachments: ASU Golf Tournament Mayor Flaggs, Jr. stated that purchasing an advertisement from Alcorn State University will bring favorable notice to the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University in the amount of $500.00 for its 12th Annual Purple and Gold Golf Tournament. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. D. ID-22-1142 Approve request from Debbie Haworth Peacock for: 1. Permission to host The Reindeer Run 5K in Downtown Vicksburg at Catfish Row on Saturday, December 3, 2022 from 8:00 a.m - 11:00 a.m. 2. Assistance from Vicksburg Police, Traffic, and Community Service Departments Attachments: Reindeer Run E. ID-22-1147 Approve Invoice #4151 for payment in the amount of $1,917.86 from Vicksburg-Tallulah Regional Airport for the month of August 2022 Attachments: VTR Invoice F. ID-22-1149 Approve request from Jennifer Harper to reserve motor coach on December 1, 2022 Attachments: Motor Coach Reservation Senior Center G. ID-22-1158 Approve the following with Maynord Landscaping Co., Inc. for 2021 NRCS Erosion Control Project- 4 Sites (Columbia Avenue, Halls Ferry Road, Polk Street and Second North Street): 1. Pay Application No. 5 - Final in the amount of $36,529.93 2. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment, Certification Statement, Final Inspection and Certification of Completion) Attachments: Final Payment NRCS Project Maynord Landscaping Routine Agenda: A. ID-22-1143 Discuss Vicksburg Convention Center Updates Mrs. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of October 2022 and invited the public to attend. The Mayor and Aldermen thanked Mrs. Southard for attending the meeting. B. ID-22-1144 Discuss Vicksburg Convention and Visitors Bureau Updates Attachments: VCVB Report to City 10.3.2022 Mrs. Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of October 2022 and invited the public to attend. The Mayor and Aldermen thanked Mrs. Strickland for attending the meeting. C. ID-22-1137 Receive Sealed Bids for: 1. Construction of New Animal Shelter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to received Sealed Bids for: 1. Construction of New Animal Shelter. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 FORDICE CONSTRUCTION COMPANY, P.O. Box 1101; Vicksburg, MS 39181 C.O.R #00016-MC Bid Bond: Yes Base Bid: $1,995,000.00 Alternate 1: $ 38,800.00 Alternate 2: $ 11,500.00 Alternate 3: $ 9,910.00 Alternate 4: $132,190.00 One (1) Electronic Bid JE STEVENS CONSTRUCTION GROUP, 5719 Hwy 25, Suite 105; Flowood, MS 39232 C.O.R #24536-MC Bid Bond: Yes Base Bid: $1,795,000.00 Alternate 1: $ 56,700.00 Alternate 2: $ 10,700.00 Alternate 3: $ 10,300.00 Alternate 4: $ 86,000.00 On motion of Alderman Monsour, Jr. seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept and refer the foregoing bids to Neel-Schaffer for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-1151 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for October 3 2022 1 of 2 Master Copy of the Agenda for October 3 2022 2 of 2 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2908 Arcadia Place, PPIN 005630; owned by Rosalie Conner - (Cut and clean the entire property, remove all trash and debris around the entire property) 2. 2918 Arcadia Place, PPIN 005635; owned by Rosalie Conner - (Cut and clean the entire property, remove all trash and debris around the entire property) 3. 1210 Crawford Street, PPIN 018943; owned by R-12 Recovery Ministries - (Remove all trash & debris, cut grass/weeds & clean the entire property) 4. 713 Dabney Street, PPIN 016732; owned by WS Properties and Investments - (Remove all trash & debris, cut grass/weeds & clean the entire property) 5. 1333 East Avenue, PPIN 017440; owned by John & Rosie Palmer Mae Estate - (Remove all trash & debris, cut grass/weeds & clean the entire property, remove vines from both sides of fencing on the right side of home, remove dilapidated structure) 6. 2615 Hannah Avenue, PPIN 005012; owned by Thuha K. Permy Revoc Trust - (Remove all trash & debris, cut grass/weeds & clean the entire property) 7. 2617 Letitia Street, PPIN 016996; owned by Leroy Vernie Davenport, Jr. - (Remove all trash & debris, cut grass/weeds & clean the entire property) 8. 2219 Letitia Street, PPIN 017136; owned by Henry Anderson Marshall - (Remove all trash & debris, cut grass/weeds & clean the entire property) 9. 2223 Letitia Street, PPIN 017135; owned Henry A. Marshall - (Remove all trash & debris, cut grass/weeds & clean the entire property) 10. 1522 Military Avenue, PPIN 016826; owned by Edith Taylor - (Remove all trash & debris, cut grass/weeds & clean the entire property) 11. 1105 Realty Street, PPIN 005545; owned by Elnora F. Wilcox - (Cut and clean the entire property, remove all trash and debris around the entire property) RE-ENTRY 1. 2001 Royal Street, PPIN 005269; owned by Khristoffer Hearron etal - (Remove dilapidated fencing, remove all trash & debris, cut grass/weeds & clean the entire property) On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is City of Vicksburg Page 4 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 authorized to proceed; along with the following actions: 1. 2908 Arcadia Place, PPIN 005630; owned by Rosalie Conner - Not complied 2. 2918 Arcadia Place, PPIN 005635; owned by Rosalie Conner - Complied 3. 1210 Crawford Street, PPIN 018943; owned by R-12 Recovery Ministries - Not complied 4. 713 Dabney Street, PPIN 016732; owned by WS Properties and Investments - Not complied 5. 1333 East Avenue, PPIN 017440; owned by John & Rosie Palmer Mae Estate - Not complied 6. 2615 Hannah Avenue, PPIN 005012; owned by Thuha K. Permy Revoc Trust - Not complied 7. 2617 Letitia Street, PPIN 016996; owned by Leroy Vernie Davenport, Jr. - Complied 8. 2219 Letitia Street, PPIN 017136; owned by Henry Anderson Marshall - Complied 9. 2223 Letitia Street, PPIN 017135; owned Henry A. Marshall - Complied 10. 1522 Military Avenue, PPIN 016826; owned by Edith Taylor - Not complied 11. 1105 Realty Street, PPIN 005545; owned by Elnora F. Wilcox - Not complied RE-ENTRY 1. 2001 Royal Street, PPIN 005269; owned by Khristoffer Hearron etal - Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-1154 Ratify Mayor's execution of letter to Kansas City Southern Railway requesting termination of permit and refund of $9,375.00 for sewer crossing under railroad tracks at Lee Street Attachments: Lee Street Permit On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of letter to Kansas City Southern Railway requesting termination of permit and refund of $9,375.00 for sewer crossing under railroad tracks at Lee Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1155 Authorize City Clerk to Publish Notice and Set Hearing Date for October 26, 2022 at 5:30 p.m. to receive public input on changing the location of the Riverfront Park and possible amenities for the park Attachments: PUBLIC NOTICE On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to Publish Notice and Set Hearing Date for October 26, 2022 at 5:30 p.m. to receive public input on changing the location of the Riverfront Park and possible amenities for the park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-1157 Authorize Mayor to execute Bid Package and Loan Amendment Request to the Water Pollution Control Revolving Loan Fund Agreement (Sanitary Sewer System Rehabilitation, Loan #: SRF-C280733-05) for Continuing Sewer Assessment Year 4 Repairs Project Attachments: NPELF45 Bid Package and Loan Amendment Request Form rev 12305843009432991077 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Bid Package and Loan Amendment Request to the Water Pollution Control Revolving Loan Fund Agreement (Sanitary Sewer System Rehabilitation, Loan #: SRF-C280733-05) for Continuing Sewer Assessment Year 4 Repairs Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 H. ID-22-1141 Adopt Resolution Granting Conditional Approval for Tax Abatement for 1207 Washington Street (PPIN 19209) Attachments: Tax Abatement 1207 Washington Street On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Granting Conditional Approval for Tax Abatement for 1207 Washington Street (PPIN 19209). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-1159 Adopt Resolution to Submit an Application for the City of Vicksburg to Have Certain Property Designated as a Qualified Resort Area as Defined by the Rules and Regulations of the Alcoholic Beverage Control Division of the Mississippi Department of Revenue Attachments: Resolution Application for Resort Status Cedar Grove Mansion On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Submit an Application for the City of Vicksburg to Have Certain Property Designated as a Qualified Resort Area as Defined by the Rules and Regulations of the Alcoholic Beverage Control Division of the Mississippi Department of Revenue. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Alderman Monsour, Jr. recused himself from the Board Meeting. J. ID-22-1156 Authorize Mayor to execute Contract with Central Asphalt Co., Inc. for NRCS Erosion Control Project - Farmer Street and Clover Lane Stabilization in the amount of $500,645.00 Attachments: Central Asphalt Farmer St Clover Ln Stabilization On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Contract with Central Asphalt Co., Inc. for NRCS Erosion Control Project - Farmer Street and Clover Lane Stabilization in the amount of $500,645.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. Alderman Monsour, Jr., returned to the Board Meeting. K. ID-22-1179 Authorize Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Warren County Children's Shelter (WCCS), a solution of Mississippi Children's Home Society (MCHS) d.b.a. Canopy Children's Solutions (Canopy) in the amount of $5,000.00 Attachments: Contract ARPA Funds WC Children's Shelter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Warren County Children's Shelter (WCCS), a solution of Mississippi Children's Home Society (MCHS) d.b.a. Canopy Children's Solutions (Canopy) in the amount of $5,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-1180 Authorize Mayor to execute Contract with Central Asphalt Co., Inc. for Cedar Hill Cemetery Street Repaving (5 Streets) in the amount of $209,830.00. Attachments: Central Asphalt Cemetery Repaving 5 Streets On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Central Asphalt Co., Inc. for Cedar Hill Cemetery Street Repaving (5 Streets) in the City of Vicksburg Page 6 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 amount of $209,830.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Fire Department (1); Request for Extended Medical Leave in the Police Department (1); Pay Correction in the Police Department (1); Pay Adjustment in the Fire Department (1); Pay Adjustments in the Recreation Department (2); Pay Adjustments in the Accounting Department (2); Pay Adjustments in Community Development Department (2); Pay Adjustment in the Cemetery Department (1); Pay Adjustment in the Fire Department (1); Pay Adjustment in the IT Department (1); Pay Adjustments in the Police Department (5); Longevity Pay in the Ambulance Department (1); Longevity Pay in Vehicle Maintenance (1); Longevity Pay in Building Maintenance (1); Longevity Pay in the Police Department (1); Suspension in the Ambulance Department (1); Pay Adjustments in the Fire Department (2); Pay Adjustment in Administration (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Fire Department (1); Request for Extended Medical Leave in the Police Department (1); Pay Correction in the Police Department (1); Pay Adjustment in the Fire Department (1); Pay Adjustments in the Recreation Department (2); Pay Adjustments in the Accounting Department (2); Pay Adjustments in Community Development Department (2); Pay Adjustment in the Cemetery Department (1); Pay Adjustment in the Fire Department (1); Pay Adjustment in the IT Department (1); Pay Adjustments in the Police Department (5); Longevity Pay in the Ambulance Department (1); Longevity Pay in Vehicle Maintenance (1); Longevity Pay in Building Maintenance (1); Longevity Pay in the Police Department (1); Suspension in the Ambulance Department (1); Pay Adjustments in the Fire Department (2); Pay Adjustment in Administration (1). The Mayor and Aldermen are now in executive session. Those present at executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-1162 Request for Extended Medical Leave - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request for Extended Medical Leave for an additional thirty (30) days in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-1163 Request for Extended Medical Leave - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request for Extended Medical Leave of a Front Desk Clerk at the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-1164 Pay Correction - Police Department (1) City of Vicksburg Page 7 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Correction of a Front Desk/Booking Officer at the Police Department. This action form is to correct the starting pay to $11.00 per hour. The employee is ineligible for education pay in the current position. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-1165 Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Lieutenant I from $13.12 ($13.06+.06) per hour to a Lieutenant V at $14.34 ($14.28+.06) per hour, effective September 21, 2022. Employee has met requirements for increase in Tier Pay System (includes five year's longevity pay of .06 cents) in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-1166 Pay Adjustment - Recreation Maintenance (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Recreation Maintenance Supervisor from $21.81 ($21.72 + .09) per hour to $23.31 ($21.72 + .09 + $1.50) per hour, effective October 5, 2022. Employee is getting $1.50 increase in pay for his supervisory role; Recreation Maintenance Assistance Supervisor from $24.41 ($24.15 + .26) per hour to $22.91 ($24.15-$1.50 + .26) per hour, effective October 5, 2022. This action is to correct the pay and pay adjustment was not done correctly when the new Recreation Maintenance Supervisor came in. Employee was making more per hour than his supervisor in Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1167 Pay Adjustment - Accounting (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Projects Financial Manager from $20.29 ($19.94 + .35) per hour to $22.29 ($20.29 + $2.00) per hour, effective October 5, 2022. This action is to change employee's rate of pay for additional job duties; a Special Project Assistant from $21.57 ($21.22 + .35) per hour to 23.82 ($21.57 + $2.25) per hour, effective October 5, 2022. This action is to change employee's rate of pay for additional job duties in the Accounting Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-1168 Pay Adjustment - Community Development (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments for an Inspector from $17.43 ($17.26+.17) per hour to $18.93 ($17.43+$1.50) per hour, effective October 5, 2022. This action is to change employees rate of pay for additional job duties; an Administrative Assistant from $15.72($15.63+.09) per hour to a Code Administrator at $18.09($15.72+$2.37) per hour, effective October 5, 2022. This action is to change employees job title and rate of pay in Community Development. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-1169 Pay Adjustment - Cemetery (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Office Assistant from $10.82 per hour to a Cemetery Clerk at $13.00 ($10.82+$2.18) per hour, effective October 5, 2022. This action is to change employee's job title and rate of pay in the Cemetery Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-1170 Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Fire Inspector from $21.65 ($21.53+.12) per hour to $24.82($21.65+$3.17) per hour, effective October 5, City of Vicksburg Page 8 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 2022. This action is to change employee's rate of pay in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-1171 Pay Adjustment - IT (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Computer Specialist from $22.45($22.36+.09) per hour to a Cyber Security Specialist at $25.00 ($22.45+$2.55) per hour, effective October 5, 2022. This action is to change employees job title and rate of pay in the IT Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-1172 Pay Adjustment - Police Department (5) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Secretary II Crime Investigation Division (CID) from $10.53 ($10.44+ .09) per hour to a Secretary II/ Juvenile Enhancement at $12.03($10.44 +.09 + $1.50) per hour, effective September 21, 2022. CID position has been adjusted to include the Juvenile Division duties. The job duty modification includes an additional $1.50 per hour. The new pay rate is $10.44+09+$1.50= $12.03; a Secretary II Narcotics at $10.80 ($10.71+.09) per hour to a Secretary II Juvenile Enhancement at $12.30 ($10.70+.09+$1.50) per hour, effective September 21, 2022. The Secretary II/Narcotic position in CID has been adjusted to include the Juvenile Division duties. The job duty modification includes an additional $1.50 per hour. The new pay rate is $10.71+.09+$1.50=$12.30; a Patrol Officer at $17.52 per hour to $17.72 ($17.52+.20) per hour, effective October 6, 2022. Officer is eligible to receive an additional .20 cents per hour for experience pay for one (1) year of service; an Investigator at $21.61 per hour to $21.81 ($21.61+.20), effective October 6, 2022. Officer is entitled to an additional .20 cents for one (1) year of service; a Patrol Officer at $21.21 per hour to $21.41 ($21.21+.20) per hour, effective October 6, 2022. Officer is entitled to an additional .20 cents per hour for one (1) year of service. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-1174 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Firefighter/Ambulance from $12.86 per hour to $12.96 per hour, effective October 6, 2022. Employee is entitled to a .10 cents increase for one (1) year of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-22-1175 Longevity Pay - Vehicle Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Foreman from $17.54 per hour to $17.74 per hour, effective October 7, 2022. Employee is entitled to an increase of .20 cents per hour for eight (8) years of service in Vehicle Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-22-1176 Longevity Pay - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a HVAC Tech from $15.84 per hour to $16.04 per hour, effective October 7, 2022. Employee is entitled to a .20 cents increase for eight (8) years of service in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. O. ID-22-1177 Longevity Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Front Desk/TAC Officer from $13.42 per hour to $13.62 per hour, effective October 9, 2022. Employee is entitled to a .20 cents increase per hour for nine (9) years of service in the Police Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 9 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. P. ID-22-1178 Suspension - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of an EMT I for 1 shift (24 Hours), effective October 10-11, 2022. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy for 24-Hour Shift Employees with six (6) occurrences (September 13, 2022) in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Q. ID-22-1336 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Recess the Board Meeting and Reconvene at 1:30p.m. The motion was unanimously adopted by the following votes: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The Mayor and Aldermen Reconvened the Board Meeting. Those present in the Reconvened meeting were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., City Attorney Kim Nailor, City Clerk Walter W. Osborne, Jr., Deputy City Clerk Tasha W. Jordan. Continued from Routine Agenda: (After Executive Session at 1:30 p.m.) M. ID-22-1181 Adopt Vicksburg Fire Department Organizational Chart On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Vicksburg Fire Department Organizational Chart. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-22-1182 Appoint Derrick Stamps as Fire Chief and Trey Martin III as Associate Fire Chief On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to appoint Derrick Stamps as Fire Chief and Trey Martin III as Associate Fire Chief. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. O. ID-22-1183 Authorize the Following Billing Statements for COVID-19 Advancing Health Literacy Grant Project for Reception/COVID-19 Event on October 16, 2022, in Accordance with Mississippi Code Annotated 17-3-1 and 17-3-3: 1. Helen Abraham Catering in the amount of $7,500.00 2. Y.P. Productions in the amount of $1,200.00 3. Jay Johnson Photography in the amount of $600.00 4. Z. Robinson Photography in the amount of $400.00 On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the following Billing Statements for COVID-19 Advancing Health Literacy Grant Project for the Reception/COVID-19 Event on October 16, 2022, for: (1.) Helen Abraham Catering in the amount of $7,500.00; (2) Y.P. Productions in the amount of $1,200.00; (3.) Jay Johnson Photography in the amount of $600.00; (4.) Z. Robinson Photography in the amount of $400.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the City of Vicksburg Page 10 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. P. ID-22-1184 Authorize the Approval of Billing Statement in the amount of $973.50 from ELIZ Catering Services, COVID-19 Advancing Health Literacy Grant Project for the Domestic Violence Conference/COVID-19 Event on October 8, 2022, in Accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Approval of Billing Statement in the amount of $973.50 from Eliz Catering Services, COVID-19 Advancing Health Literacy Grant Project for the Domestic Violence Conference/COVID-19 Event on October 8, 2022. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Q. ID-22-1185 Authorize Mayor to Execute Memorandum of Understandings with the Following to Conduct COVID-19 Health Literacy/Health and Wellness Community Outreach Events under the Project CHAMPIONS Faith-Based and Community Outreach Initiative: 1. Mt. Zion Baptist Church 2. Oak Chapel MB Church 3. Mt. Olive Baptist Church of Villanova 4. Gospel Temple MB Church 5. Spring Hill MB Church 6. Triumphant MB Church 7. Word of Faith Christian Center On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen Authorize the Mayor to Execute Memorandum of Understanding with the following to conduct COVID-19 Health Literacy/Health and Wellness Community Outreach Events under the Project Champions Faith-Based and Community Outreach Initiative: (1.) Mt. Zion Baptist Church; (2.) Oak Chapel MB Church; (3.) Mt. Olive Baptist Church of Villanova; (4.) Gospel Temple MB Church; (5.) Spring Hill MB Church; (6.) Triumphant MB Church; (7.) Word of Faith Christian Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. R. ID-22-1186 Authorize the approval of billing statement in the amount of $500.00 from WVBG-FM for COVID-19 Advancing Health Literacy Grant Project for the month of October 2022 in accordance with Mississippi Code Annotated 17-3-1 and 17-3-3. On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen Authorize the Approval of Billing Statement in the amount of $500.00 from WVBG-FM for COVID-19 Advancing Health Literacy Grant Project for the month of October 2022. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 11 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustments in the Fire Department (2); Pay Adjustment in Administration (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustments in the Fire Department (2); Pay Adjustment in Administration (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer. Continued from Executive Session: R. ID-22-1187 Pay Adjustment - Fire Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Deputy Fire Chief from $36.8450 per hour to Fire Chief at $95,195.63 annually, effective October 5, 2022. Employee is being promoted to Fire Chief and will receive a pay increase; an EMS Deputy Chief from $36.7608($76,462.26) for the current rate to an Associate Fire Chief at $88,000.00 per year, effective October 5, 2022. Employee is being promoted to Associate Fire Chief and will receive a pay increase in the Fire Department. The motion was adopted unanimously be the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. S. ID-22-1188 Pay Adjustment - Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of Chief of Staff from $26.45 per hour to $28.8461 per hour, effective October 6, 2022. Employee is receiving an additional $5,000.00 increase for one (1) year of service in Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. T. ID-22-1338 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Recess the Board Meeting and Reconvene at 1:00p.m on Tuesday, October 4, 2022. The motion was unanimously adopted by the following votes: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. City of Vicksburg Page 12 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 3, 2022 The Mayor and Aldermen Reconvened the Board Meeting. Those present in the Reconvened meeting were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., City Attorney Kim Nailor, City Clerk Walter W. Osborne, Jr., Deputy City Clerk Deborah A. Nickson. Addition to Routine Agenda: (At 1:00 p.m., Tuesday October 4, 2022) Item S. (22-1196) Approve Amended Job Description for: 1. Fire Chief, Vicksburg Fire Department; 2. Approve Position and Job Description for Associate Fire Chief, Vicksburg Fire Department; 3. Approve Amended Job Description for Deputy Chief of EMS, Vicksburg Fire Department Item T. (22-1197) Oath of Office - Derrick Stamps - Fire Chief, 2. Oath of Office - Trey Martin, III - Associate Fire Chief S. ID-22-1196 1. Approve Amended Job Description for Fire Chief, Vicksburg Fire Department 2. Approve Position and Job Description for Associate Fire Chief, Vicksburg Fire Department 3. Approve Amended Job Description for Deputy Chief of EMS, Vicksburg Fire Department On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the amended Job Description for: 1. Fire Chief, 2. Approve Position and Job Description for Associate Fire Chief, 3. Approve Amended Job Description for Deputy Chief of EMS at the Vicksburg Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. T. ID-22-1197 1. Oath of Office - Derrick Stamps - Fire Chief 2. Oath of Office - Trey Martin, III - Associate Fire Chief Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, October 10, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 13 Printed on 11/8/2022