Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, October 25, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Kelsey Conner-Hicks 2. Roll Call Also Present: Kim Nailor, City Attorney Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1 - Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Correction Under Consent Agenda Letter J. (ID-22-1286) Accept Recommendation of Waggoner Engineering, Inc. to Award Bid and Contract for Vicksburg Erosion Control Projects to low bidder: 1. Crestline Lane, Green Hill Drive, and Sturgis Street to Fordice Construction Company in the amount of $359,418.50. 2. Crestline Lane Culvert to Fordice Construction Company in the amount of $23,807.50. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recognitions: A. ID-22-1291 Employee Anniversaries: 2 years of service: 1. Courtney Epps - Police Department 2. Christopher Craig - Water Department 5 years of service: 1. Kacie Lindsey - Animal Control 6 years of service: 1. Gordon Griffin - Police Department 7 years of service: 1. Tangela Qualls - Building Maintenance 2. Russell Hollowell - Gas Department 8 years of service: 1. Christy Lick - Police Department 20 years of service: 1. Randy Brown - Vehicle Maintenance Mayor Flaggs, Jr. recognized Courtney Epps in the Police Department and Christopher Craig in the Water Department with two (2) years of service; Kacie Lindsey in Animal Control with five (5) years of service, Gordon Griffin in the Police Department with six (6) years of service; Tangela Qualls in Building Maintenance and Russell Hollowell in the Gas Department with seven (7) years of service; Christy Lick in the Police Department with eight (8) years of service and Randy Brown in Vehicle Maintenance with twenty (20) years of service. The Mayor and Alderman congratulated all employees for their service with the City of Vicksburg. City of Vicksburg Page 1 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final October 25, 2022 Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-22-1292 Approve the following Personnel Action Forms: 1. New Hire - Sewer Department (1) 2. Resignation - Sewer Department (1) B. ID-22-1311 Approve Additions to Employee Driving List: 1. Pardre Gray - Sewer Department 2. Eugene Henyard - Recreation Department C. ID-22-1265 Declare Friday, November 11, 2022 a city holiday in observance of Veterans' Day pursuant to Section 3-3-7(1) of the Mississippi Code of 1972, Annotated Attachments: Veterans Day Holiday D. ID-22-1272 Approve request for sponsorship in the amount of $200.00 from Mississippi Bombers Baseball pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Mississippi Bombers Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Mississippi Bombers Baseball will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Mississippi Bombers Baseball in the amount of $200.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-1274 Authorize issuance of the following requisitions: 1. Number 2300598 in the amount of $27,153.00 written to Municipal Emergency Services for the purchase of Jaws of Life for the Fire Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 2. Number 2300653 in the amount of $75,170.00 written to Marieco, Inc. for the purchase of Remote Pressure Control for the Gas Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2300598 Requisition 2300653 F. ID-22-1277 Authorize Mayor to execute FY2023 Emergency Medical Services Operating Fund (EMSOF) Grant Application Attachments: EMS Grant Application G. ID-22-1281 Ratify Mayor's request for Federal Assistance for the damages due to a storm occurring in Vicksburg on August 24, 2022 which caused damages to Iowa Boulevard and Fillmore Street Attachments: Request for Federal Assistance Iowa Blvd, Fillmore Street H. ID-22-1282 Approve request for advertisement in the amount of $250.00 from The Mississippi Jazz Foundation for their 19th Annual "A Night of Musical Artistry" Concert on December 15, 2022, pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: MS Jazz Foundation Advertisement City of Vicksburg Page 2 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final October 25, 2022 Mayor Flaggs, Jr. stated that purchasing an advertisement from The Mississippi Jazz Foundation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from The Mississippi Jazz Foundation in the amount of $250.00 for their 19th annual "A Night of Musical Artistry" Concert on December 15, 2022. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. I. ID-22-1283 Approve request from Rick Martin on behalf of the Vicksburg Veterans' Day Committee: 1. Permission to use the Rose Garden on Monroe Street on November 11, 2022 for the annual Veterans' Day Ceremony 2. Temporarily close Monroe Street at Crawford Street and South Street that border the Rose Garden from 10:00 am - 12:00 pm 3. Use of chairs, podium, and audio equipment Attachments: Request for use of Rose Garden J. ID-22-1286 Accept Recommendation of Waggoner Engineering, Inc. to Award Bid and Contract for Vicksburg Erosion Control Projects to low bidder: 1. Crestline Lane, Green Hill Drive, and Sturgis Street to Fordice Construction Company in the amount of $359,418.50. 2. Crestline Lane Culvert to Maynord Landscaping Company, Inc. in the amount of $23,424.00. Attachments: Award Crestline Ln, Green Hill Dr, Sturgis St Project Award Crestline Lane Culvert Project K. ID-22-1290 Approve request from Ann Grimshel, Director of Purchasing, to purchase 1,000 stadium towels with the City of Vicksburg Emblem for the advertisement of Jackson State and Alcorn State Football Game in the amount of $2,926.00 from H&M Promotional Products pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: JSU ASU Football Game Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from H&M Promotional Products will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from H&M Promotional Products in the amount of $2,926.00 to purchase 1,000 stadium towels with the City of Vicksburg emblem for the Jackson State University and Alcorn State University football game. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. L. ID-22-1269 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 1524 Sky Farm Avenue, PPIN 19773; owned by Louise Perkins Est c/o Glen Shorter 2. 100 McAuley Drive, PPIN 20791; owned by River Hill Investments LLC c/o Michael A. Akers 3. 519 Fairground Street, PPIN 15142; owned by Paul C. Morgan 4. 502 Fairground Street, PPIN 24008; owned by Regina Antoinette Real Estate 5. 2503 Togo Street, PPIN 15584; owned by Revenant Properties LLC 6. 1804 Poplar Street, PPIN 17816; owned by Cynthia Gray 7. 1721 Martin Luther King Blvd., PPIN 19795; owned by Derrick Holt & Linda Hall 8. 1604 Martin Luther King Blvd., PPIN 19194; owned by Cheap Home Finders Inc City of Vicksburg Page 3 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final October 25, 2022 9. 1607 Grove Street, PPIN 17613; owned by Paul C. Morgan Attachments: Special Assessments The Letters (Statements) and Resolution on the following properties were presented to the Board: 1. 1524 Sky Farm Avenue, PPIN 19773; owned by Louise Perkins Est c/o Glen Shorter 2. 100 McAuley Drive, PPIN 20791; owned by River Hill Investments LLC c/o Michael A. Akers 3. 519 Fairground Street, PPIN 15142; owned by Paul C. Morgan 4. 502 Fairground Street, PPIN 24008; owned by Regina Antoinette Real Estate 5. 2503 Togo Street, PPIN 15584; owned by Revenant Properties LLC 6. 1804 Poplar Street, PPIN 17816; owned by Cynthia Gray 7. 1721 Martin Luther King Blvd., PPIN 19795; owned by Derrick Holt & Linda Hall 8. 1604 Martin Luther King Blvd., PPIN 19194; owned by Cheap Home Finders Inc 9. 1607 Grove Street, PPIN 17613; owned by Paul C. Morgan The Mayor and Alderman voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and adopted the following Resolutions establishing Special Assessments. M. ID-22-1266 Approve reappointments to Planning and Zoning Commission: 1. Fred Katzenmeyer 2. John Walls Attachments: Planning & Zoning Appointment N. ID-22-1267 Approve Bank Letters: 1. Trustmark 2. Cadence (formerly BancorpSouth) Attachments: Trustmark Letter Cadence (BancorpSouth) The Mayor and Alderman approved Bank Letters: 1. Trustmark, 2. Cadence (formerly BancorpSouth) O. ID-22-1273 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget (August and September) 6. Credit Card Attachments: City Sexton Privilege License Mayor&Treasure Report The City Sexton presented report of collections, account opening graves etc. for the month of September 2022 as follows: Lakeview Memorial Funeral Home - $1,950.00; W.H. Jefferson Funeral Home - $1,600.00; Glenwood Funeral Home - $250.00; Fisher Funeral Home - $200.00; C.J. Williams Mortuary Services - $1,650.00. Total burials were 19. Total amount paid was $5,900.00. The City Clerk presented the Privilege License report for new businesses for the month of September 2022. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $91,802.66 for September 2022. The City Clerk presented the report ofTax Collection for City taxes from the Warren County Tax Collector for the month of September 2022. The City Clerk presented the August 2022 and September 2022 Detailed Budget report for approval. The City Clerk presented the September 2022 Credit Card report for approval as follows: Mayor Flaggs, Jr. - $1,123.04, Purchasing Department - $365.51. City of Vicksburg Page 4 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final October 25, 2022 Attachments: Supporting documents following minutes: Routine Agenda: A. ID-22-1264 Receive Sealed Bids for: 1. 2022 Street Paving Project - Group 1 (Indiana Avenue, Porters Chapel Road, Old Halls Ferry Road, Harrison Street) On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to received Sealed Bids for: 1. 2022 Street Paving Project - Group 1 (Indiana Avenue, Porters Chapel Road, Old Halls Ferry Road, Harrison Street). Two (2) Electronic Bids Received CENTRAL ASPHALT, 1208 National Street; Vicksburg, MS 39180 C.O.R. #11293-MC 5% Bid Bond: Yes Bid Amount: $911,585.00 Indiana Avenue $340,729.55 Porters Chapel Road $245,409.05 Old Halls Ferry Road $146,212.65 Harrison Street $179,233.75 APAC- MISSISSIPPI, INC., P.O. Box 24508; Jackson, MS 39225 C.O.R. #00095-MC 5% Bid Bond: Yes Bid Amount: $984,581.76 Indiana Avenue $374,256.00 Porters Chapel Road $260,966.00 Old Halls Ferry Road $154,710.76 Harrison Street $194,586.00 On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to accept and refer the foregoing bids to AJA Management/Waggoner Engineering for review and recommendation back to the Board for award. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-22-1268 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for October 25 2022 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1401 Martin Luther King Blvd, PPIN 013071; owned by Tommy Lee Wright, Jr., etal - (Cut grass and weeds, remove all trash and debris around the entire property including rubbish, abandoned parts & tools, etc., remove dilapidated structure) 2. 100 McAuley Drive (Old Parkview Hospital), PPIN 020791; owned by Investments LLC c/o Michael A. Akers - (Secure dilapidated or abandoned building) 3. 4 Poplar Street, PPIN 019430; owned by Tara Jones - (Cut grass and weeds, remove all trash and debris around the entire property, remove dilapidated structure) 4. 3011 N. Washington Street, PPIN 014268; owned by Toya Shorter and Lashawn Davis - (Cut grass and weeds, remove all trash and debris around the entire property, remove dilapidated building+ fencing, remove inoperable vehicles) RE-ENTRIES 1. 719 Cherry Street, PPIN 019693; owned by Annie Mae Hearn & Abner Estate c/o Corrie Hearn Russell - (Remove all trash & debris, cut grass/weeds & clean the entire property) 2. 1511 First East Street, PPIN 017496; owned by Dyanna Jenkins - (Remove all trash & debris, cut grass/weeds & clean the entire property) 3. First North Street, PPIN 018660; owned by Wesley United Methodis Church - (Remove all trash & debris, cut grass/weeds & clean the entire property) 4. 1213 Randolph Street, PPIN 019466; owned by Jennifer & Ron Daniel - (Remove all trash & debris, cut grass/weeds & clean the entire property) 5. 1107 Second North Street, PPIN 018779; owned by We Care - (Remove all trash City of Vicksburg Page 5 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final October 25, 2022 & debris, cut grass/weeds & clean the entire property) 6. 1200 Second North Street, PPIN 017660; owned by Jeffrey Watts Estate - (Remove all trash & debris, cut grass/weeds & clean the entire property) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 1401 Martin Luther King Blvd, PPIN 013071; owned by Tommy Lee Wright, Jr., etal - 60 day extension with 30 day progress 2. 100 McAuley Drive (Old Parkview Hospital), PPIN 020791; owned by Investments LLC c/o Michael A. Akers - Not complied 3. 4 Poplar Street, PPIN 019430; owned by Tara Jones - Not complied 4. 3011 N. Washington Street, PPIN 014268; owned by Toya Shorter and Lashawn Davis - Not complied RE-ENTRIES 1. 719 Cherry Street, PPIN 019693; owned by Annie Mae Hearn & Abner Estate c/o Corrie Hearn Russell - Not complied 2. 1511 First East Street, PPIN 017496; owned by Dyanna Jenkins - Not complied 3. First North Street, PPIN 018660; owned by Wesley United Methodis Church - Not complied 4. 1213 Randolph Street, PPIN 019466; owned by Jennifer & Ron Daniel - Not complied 5. 1107 Second North Street, PPIN 018779; owned by We Care - Not complied 6. 1200 Second North Street, PPIN 017660; owned by Jeffrey Watts Estate - Not complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-22-1275 Approve Proposal for Ambulance Rate Increase Attachments: Ambulance Rate Increase Proposal On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Proposal for Ambulance Rate Increase. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-22-1276 Adopt Resolution to Declare Property Surplus (Pontoon Boat and Pontoon Boat Trailer) Attachments: Surplus Pontoon Boat and Trailer On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to adopt the Resolution to Declare Property Surplus (Pontoon Boat and Pontoon Boat Trailer). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-22-1285 Accept Proposal from Sunbelt Fire, Inc. and Authorize Mayor to execute Purchase Agreement for One (1) E-ONE HP100 Rear Mount Platform Quint on Typhoon Chassis per Quote Number 120257 (Platform $1,550,127.00) with associated NFPA Equipment for Aerial Ladder (Equp. $42,286.00) for a total of $1,592.413.00 Attachments: Vicksburg MS - Q120257 Complete Proposal - 092322 Vicksburg- Purchase Agreement - 2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to accept the Proposal from Sunbelt Fire, Inc. and Authorize Mayor to execute Purchase Agreement for One (1) E-ONE HP100 Rear Mount Platform Quint on Typhoon Chassis per Quote Number 120257 (Platform $1,550,127.00) with associated NFPA Equipment for Aerial Ladder (Equp. City of Vicksburg Page 6 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final October 25, 2022 $42,286.00) for a total of $1,592,413.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. F. ID-22-1289 Authorize issuance of the following requisitions: 1. Number 2300739 in the amount of $1,550,127.00 written to Sunbelt Fire Apparatus, Inc. for the purchase of one (1) E-One Platform for the Fire Department (State Contract Number 8200060946) 2. Number 2300741 in the amount of $42,286.00 written to Sunbelt Fire Apparatus, Inc. for the purchase of Equipment to go on the E-One Platform for the Fire Department (State Contract Number 8200060946) Attachments: Requisition 2300739 Requisition 2300741 On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to authorize the issuance of the following requisitions: 1. Number 2300739 in the amount of $1,550,127.00 written to Sunbelt Fire Apparatus, Inc. for the purchase of one (1) E-One Platform for the Fire Department (State Contract Number 8200060946); 2. Number 2300741 in the amount of $42,286.00 written to Sunbelt Fire Apparatus, Inc. for the purchase of Equipment to go on the E-One Platform for the Fire Department (State Contract Number 8200060946). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. G. ID-22-1279 Adopt Resolution to Submit an Application for the City of Vicksburg to Have Certain Property Designated as a Qualified Resort Area as Defined by the Rules and Regulations of the Alcoholic Beverage Control Division of the Mississippi Department of Revenue (652 Hwy 61 North owned by Charles Toney) Attachments: Resolution Resort Area 652 Hwy 61 North On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to adopt the Resolution to Submit an Application for the City of Vicksburg to Have Certain Property Designated as a Qualified Resort Area as Defined by the Rules and Regulations of the Alcoholic Beverage Control Division of the Mississippi Department of Revenue (652 Hwy 61 North owned by Charles Toney). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. H. ID-22-1280 Adopt An Ordinance Establishing Regulations Governing Boring Operations Within the City of Vicksburg, Mississippi Attachments: AN ORDINANCE ESTABLISHING REGULATIONS GOVERNING BORING OPERATIONS WITHIN THE CITY OF VICKSBURG On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt An Ordinance Establishing Regulations Governing Boring Operations Within the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. I. ID-22-1312 Adopt An Ordinance to Amend Sec. 407.1-1 (6) - Off-Street Parking and Loading Requirements Attachments: amended parking lot ordinance On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt An Ordinance to Amend Sec. 407.1-1 (6) - Off-Street Parking and Loading Requirements. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. J. ID-22-1270 Authorize Mayor to execute Mural Service Agreement by and between Craig Thomas and the City of Vicksburg, Mississippi Attachments: Mural Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor City of Vicksburg Page 7 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final October 25, 2022 and Alderman voted to authorize the Mayor to execute Mural Service Agreement by and between Craig Thomas and the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. K. ID-22-1284 Authorize Mayor to execute Memorandum of Understanding between the City of Vicksburg, Mississippi and National Association for the Advancement of Colored People - Vicksburg Branch Housing Initiative Attachments: MOU NAACP Housing Initiative On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Memorandum of Understanding between the City of Vicksburg, Mississippi and National Association for the Advancement of Colored People - Vicksburg Branch Housing Initiative. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. L. ID-22-1287 Authorize Mayor to execute Agreement by and between the Mayor and Aldermen of the City of Vicksburg, Mississippi and the Vicksburg Housing Authority to mount and install power monitoring cameras on utility poles owned by Entergy to monitor activities occurring in the following housing complexes: 1. Beechwood Estates 2. Cedars Estates 3. Urban Court 4. Valley Court 5. Waltersville Estates Attachments: Agreement COV and VHA VHA CAMERA POLE Vicksburg HA Camera Poles 10.3.2261787 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Agreement by and between the Mayor and Aldermen of the City of Vicksburg, Mississippi and the Vicksburg Housing Authority to mount and install power monitoring cameras on utility poles owned by Entergy to monitor activities occurring in the following housing complexes: 1. Beechwood Estates; 2. Cedars Estates; 3. Urban Court; 4. Valley Court; 5. Waltersville Estates. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. M. ID-22-1288 Authorize Mayor to execute Third Party Limited Pole Attachment Agreement with Entergy Mississippi, LLC to mount and power monitoring cameras to monitor activities occurring in the following housing complexes: 1. Beechwood Estates 2. Cedars Estates 3. Urban Court 4. Valley Court 5. Waltersville Estates 6. Rolling Acres Attachments: VHA CAMERA POLE Vicksburg HA Camera Poles 10.3.2261787 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Third Party Limited Pole Attachment Agreement with Entergy Mississippi, LLC to mount and power monitoring cameras to monitor activities occurring in the following housing complexes: 1. Beechwood Estates; 2. Cedars Estates; 3. Urban Court; 4. Valley Court; 5. Waltersville Estates; 6. Rolling Acres. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. N. ID-22-1271 Approve Claims Docket City of Vicksburg Page 8 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final October 25, 2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Save and Accept check 313800 written to United Security Services in the amount of $2,500.00 and Approve the Claims Docket numbering: 2320-2325; 313437; 313438-313483; 313484- 313828. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in Water & Gas Administration (1); Promotion in the Ambulance Department (1); Promotion in the Fire Department (1); Longevity Pay in Building Maintenance (1); Longevity Pay in the Gas Department (1); Longevity Pay in Animal Control (1); Longevity Pay in the Police Department (2); Longevity Pay in the Water Department (1); Longevity Pay in Vehicle Maintenance (1); Pay Adjustment in the Street Department (1); Pay Adjustment in the Police Department (1); Pay Adjustment in the Water Department (1); Pay Adjustment in the Recreation Department (4); Pay Adjustment in Building Maintenance (1); Pay Adjustment in the Landscaping Department (1); Pay Adjustment in the Sewer Department (1); Termination in the Recreation Department (4); Termination in the Water Department (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in Water & Gas Administration (1); Promotion in the Ambulance Department (1); Promotion in the Fire Department (1); Longevity Pay in Building Maintenance (1); Longevity Pay in the Gas Department (1); Longevity Pay in Animal Control (1); Longevity Pay in the Police Department (2); Longevity Pay in the Water Department (1); Longevity Pay in Vehicle Maintenance (1); Pay Adjustment in the Street Department (1); Pay Adjustment in the Police Department (1); Pay Adjustment in the Water Department (1); Pay Adjustment in the Recreation Department (4); Pay Adjustment in Building Maintenance (1); Pay Adjustment in the Landscaping Department (1); Pay Adjustment in the Sewer Department (1); Termination in the Recreation Department (4); Termination in the Water Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Kim Nailor - City Attorney, Tasha W. Jordan - Deputy City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-22-1293 Request for Extended Medical Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Request for Extended Medical Leave of a Cashier additional Family Medical Leave of Absence (FMLA) in the Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-22-1294 Promotion - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Promotion of a Firefighter Paramedic II from $14.50 (base rate) to a Lieutenant Paramedic I at $15.71 (base rate), effective November 2, 2022. Employee is being promoted but base rate does not include longevity pay in the Ambulance Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 9 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final October 25, 2022 Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-22-1295 Promotion - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Promotion of a Lieutenant V at $14.28(base rate) to a Captain I at $14.78(base rate), effective November 2, 2022. Employee has been promoted but base pay does not include longevity pay in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-22-1296 Longevity Pay - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the .20 cents Longevity Pay of a Head Custodian from $12.59 per hour to $12.79 per hour, effective October 28, 2022. Employee is entitled to a .20 cents per hour increase for seven (7) years of service in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-22-1297 Longevity Pay - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the .20 cents Longevity Pay Of a Welder from $21.2471 per hour to $21.4471 per hour, effective October 28, 2022. Employee is entitled to a .20 cents per hour increase for seven years of service in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. F. ID-22-1298 Longevity Pay - Animal Control (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the .20 cents Longevity Pay of a Supervisor from $18.3854 per hour to $18.5854 per hour, effective November 1, 2022. Employee is entitled to a .20 cents per hour increase for five (5) years of service in Animal Control. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. G. ID-22-1299 Longevity Pay - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Longevity Pay of a Front Desk Clerk from $11.33 per hour to $11.53 per hour, effective November 4, 2022. Employee is entitled to an additional .20 cents per hour increase for two (2) years of service; an Administrative Assistant from $18.3828 per hour to $18.5825 per hour, effective November 4, 2022. Employee is entitled to an additional .20 cents increase per hour for eight (8) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. H. ID-22-1300 Longevity Pay - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the .20 cents Longevity Pay of a Laborer from $9.76 per hour to $9.96 per hour, effective November 4, 2022. Employee is entitled to an additional .20 cents per hour for two (2) years of service in the Water Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. I. ID-22-1301 Longevity Pay - Vehicle Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the $1.00 Longevity Pay of a Mechanic II from $19.1708 per hour to $20.1708, effective November 4, 2022. Employee is entitled to an additional $1.00 per hour increase for twenty (20) years of service in Vehicle Maintenance. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. J. ID-22-1302 Pay Adjustment - Street Department (1) City of Vicksburg Page 10 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final October 25, 2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Pay Adjustment of a Truck Driver from $11.66 per hour to $14.00 per hour, effective November 2, 2022. This action form is to bring employee up to the correct pay. Employee will not be eligible for a raise increase in April of 2023 in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. K. ID-22-1303 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Pay Adjustment of a Police Officer from $19.2260 per hour to $19.4260 ($19.2260+.20) per hour, effective October 26, 2022. Officer is entitled to an additional .20 cents per hour for six (6) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. L. ID-22-1304 Pay Adjustment - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Pay Adjustment of a Laborer from $8.50 per hour to $9.00 per hour, effective October 3, 2022. This action is to bring employee pay rate up to minimum wage in the Water Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. M. ID-22-1305 Pay Adjustment - Recreation Department (4) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Pay Adjustment of a Tennis Helper from $8.50 per hour to $9.00 per hour, effective October 3, 2022. This action is to bring employee pay rate up to minimum wage; a Lifeguard from $8.50 per hour to $9.00 per hour, effective October 3, 2022. This action is to bring employee pay rate up to minimum wage; a Lifeguard from $8.50 per hour to $9.00 per hour, effective October 3, 2022. This action is to bring employee pay rate up to minimum wage; a Lifeguard from $8.50 per hour to $9.00 per hour, effective October 3, 2022. This action is to bring employee pay rate up to minimum wage in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. N. ID-22-1306 Pay Adjustment - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Pay Adjustment of a Custodian from $8.50 per hour to $9.00 per hour, effective October 3, 2022. This action is to bring employee pay rate up to minimum wage in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. O. ID-22-1307 Pay Adjustment - Landscaping (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Pay Adjustment of a Laborer from $8.50 per hour to $9.00 per hour, effective October 3, 2022. This action is to bring employee pay rate up to minimum wage in Landscaping. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. P. ID-22-1308 Pay Adjustment - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Pay Adjustment of a Laborer from $8.50 per hour to $9.00 per hour, effective October 3, 2022. This action is to bring employee pay rate up to minimum wage in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Q. ID-22-1309 Termination - Recreation Department (4) City of Vicksburg Page 11 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final October 25, 2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Termination of a Lifeguard, effective October 18, 2022; a Tennis Helper, effective October 18, 2022; a Tennis Helper, effective October 18, 2022; a Tennis Helper, effective October 18, 2022 in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. R. ID-22-1310 Termination - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Termination of a Laborer, effective October 18, 2022 in the Water Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. S. ID-22-1362 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr. seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 7, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. City of Vicksburg Page 12 Printed on 12/1/2022