Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Thursday, November 10, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD after Recess at 1:00 p.m. Under Routine Agenda: Item J. (ID-22-1391) Approve request for sponsorship in the amount of $1,500.00 from Chris Smith Entertainment for the Alcorn State vs. Jackson State Soul Bowl Block party to be held on Friday, November 18, 2022, at the Vicksburg Convention Center pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. Item K. (ID-22-1392) Authorize Mayor to execute sponsorship agreement in the amount of $17,777.00 from jb Entertainment for the Alcorn State vs. Jackson State Pep Rally to be held on Friday, November 18, 2022, at the Vicksburg Convention Center pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-1383 Employee Anniversaries: 3 years of service: 1. Skyla Campbell - Police Department 8 years of service: 1. James Washington - Right of Way Department Mayor Flaggs, Jr. recognized Skyla Campbell at the Police Department with three (3) years of service and James Washington in the Right of Way Department with eight (8) years of service. The Mayor and Aldermen congratulated Skyla Campbell and James Washington for their years of service with the City of Vicksburg. B. ID-22-1366 Presentation: Vicksburg Fire Department - Fire Safety Tips Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 1 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final November 10, 2022 A. ID-22-1370 Adopt Board Meeting Minutes for: 1. October 17, 2022 B. ID-22-1384 Approve the following Personnel Action Forms: 1. Resignation - Fire Department (1) 2. New Hire - Gas Department (1) 3. New Hire - Street Department (1) C. ID-22-1381 Approve Additions to Employee Driving List: 1. Phillip Murphy - Gas Department 2. Joseph Moore III - Street Department D. ID-22-1356 Approve request for sponsorship in the amount of $3,066.00 from Reginald Wheatley for the Southern Soul Classic Party Post-Game Concert (Alcorn State vs. Jackson State) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Southern Soul Classic Party Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Reginald Wheatley will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Reginald Wheatley in the amount of $3,066.00 for the Southern Soul Classic Party Post-Game Concert (Alcorn State vs. Jackson State). The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. E. ID-22-1377 Rescind approval of requisition number 2300709 in the amount of $29,160.60 (November 7, 2022 board meeting) written to Dell Marketing LP SLG Sales for the purchase of thirty (30) Optiplex 7090 Computers for the IT Department (Contract C000000979569 MS EPL 3760) and authorize issuance of requisition number 2301212 in the amount of $30,929.10 written to Dell Marketing LP SLG Sales for Computers for the IT Department (State Contract Number C000000005600) Attachments: Requisition 2301212 F. ID-22-1379 Approve request from Ann Grimshel, Director of Purchasing, to purchase two (2) - 4x6 banners with the City of Vicksburg Emblem for the advertisement of Jackson State and Alcorn State Football Game in the amount of $240.00 from H&M Promotional Products pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Banners JSU ASU Football Game Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from H&M Promotional Products will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from H&M Promotional Products in the amount of $240.00 to purchase two (2) - 4x6 banners with the City of Vicksburg emblem for the advertisement of Jackson State and Alcorn State football game. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. G. ID-22-1371 Authorize City Clerk to advertise Sealed Bids for: 1. Washington Street Park Updates Attachments: Washington Street Park advertisement72436 H. ID-22-1380 Approve Addendum Numbers 01 & 02 for Sealed Bids for Washington Street Park Updates City of Vicksburg Page 2 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final November 10, 2022 Attachments: Washington Street Park Updates Addendum No. 1 Washington Street Park Updates Addendum No. 2 I. ID-22-1373 Authorize City Clerk to advertise Sealed Bids and Reverse Auction Purchases for: 1. Water Treatment Chemicals (Sodium Silicaflouride / Sodium Hypochlorite) J. ID-22-1375 Authorize City Clerk to advertise Sealed Bids for: 1. Levee Street Pedestrian Rail Crossing and Site/Utility Improvements Project Attachments: Levee Street Pedestrian Rail Crossing Project K. ID-22-1390 Authorize City Clerk to advertise Sealed Bids for: 1. Wheels on the Hills Cycling Route Project Attachments: Permission to Advertise Wheels on Hills Cycling Route L. ID-22-1372 Authorize Mayor to execute Advertising Contract in the amount of $1,650.00 (six issues at $275.00 per issue) with Bluffs and Bayous Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Bluffs and Bayous Advertising Contract Mayor Flaggs, Jr. stated that purchasing an advertisement from Bluffs and Bayous Magazine will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Bluffs and Bayous Magazine in the amount of $1,650.00 for advertising contact (six issues at $275.00 per issue). The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. M. ID-22-1365 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 2326-2335; 313829-314163; 314164-314197 for approval. Routine Agenda: A. ID-22-1363 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of November 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-22-1378 Adopt Budget Amendments On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for November 10, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-1364 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for November 10 2022 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2624 Ken Karyl Avenue, PPIN 005049; owned by P&E Contractors - (Cut and clean the entire property, remove all trash and debris around the entire property) City of Vicksburg Page 3 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final November 10, 2022 2. 2626 Ken Karyl Avenue, PPIN 005050; owned by Martha Ann Rand - (Cut and clean the entire property, remove all trash and debris around the entire property) RE-ENTRY 1. 1600 Lane Street, PPIN 015371; owned by Revenation Properties LLC - (Remove all trash and debris, cut grass/weeds & clean the entire property) On motion of Alderman Mayfield, Sr. seconded by Alderman Mosnour, Jr. the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 2624 Ken Karyl Avenue, PPIN 005049; owned by P&E Contractors - Not complied 2. 2626 Ken Karyl Avenue, PPIN 005050; owned by Martha Ann Rand - Not complied RE-ENTRY 1. 1600 Lane Street, PPIN 015371; owned by Revenation Properties LLC - Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-1368 Adopt Resolution to Declare Real Property Surplus and authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. Bowmar Avenue (PPIN 006214) Attachments: Surplus Property Bowmar Avenue On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Adopt Resolution to Declare Real Property Surplus and authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. Bowmar Avenue (PPIN 006214). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-1369 Adopt Resolution Authorizing the Preparation and Submittal of a FY23 Brownfield Cleanup Grant Application Through the U.S. Department of Environmental Protection Agency (EPA) for the Cleanup of the US Rubber Property Attachments: Resolution - FY23 Brownfield Cleanup Application71110 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Authorizing the Preparation and Submittal of a FY23 Brownfield Cleanup Grant Application Through the U.S. Department of Environmental Protection Agency (EPA) for the Cleanup of the US Rubber Property. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1367 Authorize Mayor to execute Agreement for Operation of Trolley Service Between City of Vicksburg, Mississippi and Vicksburg Convention and Visitors Bureau Attachments: Agreement for Operation of Trolley Service On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for Operation of Trolley Service Between City of Vicksburg, Mississippi and Vicksburg Convention and Visitors Bureau. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final November 10, 2022 G. ID-22-1374 Authorize Mayor to execute Mississippi Arts Commission Building Fund for the Arts (BFA) Grant Contract Award for Constitution Firehouse Gallery Project in the amount of $214,730.56 Attachments: FY23 BFA Grant CONTRACT On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Mississippi Arts Commission Building Fund for the Arts (BFA) Grant Contract Award for Constitution Firehouse Gallery Project in the amount of $214,730.56. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-1376 Authorize Mayor to execute Vicksburg Municipal Airport Hangar Lease Agreement with Terris Harris Attachments: agreement with correction.pdf On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Vicksburg Municipal Airport Hangar Lease Agreement with Terris Harris. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-1382 Authorize Mayor to execute Construction Engineering & Inspection Services Contract with Neel-Schaffer, Inc. for Wheels on the Hills Cycling Route (STP-0440-00(015)LPA / 108810-701000) Attachments: Neel Schaffer Wheels on Hills Cycling Route Contract On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Construction Engineering & Inspection Services Contract with Neel-Schaffer, Inc. for Wheels on the Hills Cycling Route (STP-0440-00(015)LPA / 108810-701000). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Fire Department (2); Longevity Pay in Right of Way (1); Longevity Pay in the Police Department (1); Pay Adjustment in the Fire Department (1); Pay Adjustment in the Police Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Fire Department (2); Longevity Pay in Right of Way (1); Longevity Pay in the Police Department (1); Pay Adjustment in the Fire Department (1); Pay Adjustment in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer, Charlie Hill - Deputy Chief of Police. City of Vicksburg Page 5 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final November 10, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-1385 Request for Extended Medical Leave - Fire Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request for Extended Medical Leave for a Firefighter an additional six (6) weeks; a Firefighter an additional thirty (30) days in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-1386 Longevity Pay - Right of Way Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Mower Driver from $9.48 per hour to $9.68 per hour, effective November 12, 2022. Employee is eligible for a .20 cents increase for eight (8) years of service in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-1387 Longevity Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Records Specialist from $11.33 per hour to $11.53 per hour, effective November 20, 2022. Employee is entitled to an additional .20 cents increase for three (3) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-1388 Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .26 cents Pay Adjustment of a Captain V (+2) from $16.85 ($16.60+.25) per hour, to $17.11 ($16.86+.25) per hour, effective November 2, 2022. Employee has met requirements for increase in Tier Pay System which includes twenty (20) years longevity pay of .25 cents in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-1389 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Officer from $23.03 per hour to $22.28 ($23.03 -.75) per hour, effective November 10, 2022. Officer is no longer serving as a Field Training Officer (FTO) at the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1430 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final November 10, 2022 On motion of Alderman Monsour, Jr. and seconded by Alderman Mayfield, Sr. the Mayor and Aldermen voted to Recess the Board Meeting and Reconvene at 1:00 p.m. The motion was unanimously adopted by the following vote: Aye: Mayor Flaggs, Jr. Alderman Mayfield, Sr., Alderman Monsour, Jr. On motion of Alderman Monsour, Jr. and seconded by Alderman Mayfield, Sr. the Mayor and Aldermen voted to Reconvene the Board Meeting. Those present at the Reconvene meeting Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., City Attorney Kim Nailor, City Clerk Walter Osborne, Jr., Deputy City Clerk Tasha W. Jordan. The motion was unanimously adopted by the following vote: Aye: Mayor Flaggs, Jr. Alderman Mayfield, Sr., Alderman Monsour, Jr. J. ID-22-1391 Approve request for sponsorship in the amount of $1,500.00 from Chris Smith Entertainment for the Alcorn State vs. Jackson State Soul Bowl Block party to be held on Friday, November 18, 2022 at the Vicksburg Convention Center pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972 as amended. Mayor Flaggs, Jr. stated that purchasing an advertisement from Chris Smith Entertainment will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Chris Smith Entertainment in the amount of $1,500.00 for the Alcorn State vs. Jackson State Soul Bowl Block party to be held on Friday, November 18, 2022 at the Vicksburg Convention Center. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-1392 Authorize Mayor to execute sponsorship agreement in the amount of $17,777.00 from jb Entertainment for the Alcorn State vs. Jackson State Pep Rally to be held on Friday, November 18, 2022 at the Vicksburg Convention Center pursuant to Section 17-3-3 of the Mississippi Code of 1972 as amended. Mayor Flaggs, Jr. stated that purchasing an advertisement from jb Entertainment will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from jb Entertainment in the amount of $17,777.00 for the Alcorn State vs. Jackson State Pep Rally to be held on Friday, November 18, 2022 at the Vicksburg Convention Center. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr. seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 21, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 7 Printed on 12/1/2022 Board of Mayor and Aldermen Minutes - Final November 10, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 12/1/2022