Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, December 5, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: Recognition of Omega Psi Phi 4. Adopt Agenda Under Consent Agenda: Delete Letter E. No. 3 (ID-22-1454) No. 2 in the amount of $21,308.50 to Central Asphalt for Cedar Hill Cemetery Street Repaving (5 Streets) Move to Consent Agenda from Routine Agenda: Letter D. (ID-22-1469) Approve the following with Construction Specialist, LLC for Vicksburg Levee Street Improvement Project STP-7127-00(001)LPA/107986-701000: 1. Pay Application No. 0007 Final in the amount of $7,404.40 2. Accept Close Out Documents (Consent of Surety to Final Payment, Contractors Affidavit of Release of Liens, Contractor's Affidavit or Payment of Debts and Claims) - Amended Letter E. (ID-22-1470) Approve the following invoice for Final payment: 1. Invoice No. 2009700 in the amount of $1,775.53 to Stantec Consulting Services, Inc. for Levee Street Safety and Circulation Project Move to Routine Agenda from Consent Agenda: Letter M. (ID-22-1448) Authorize Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient United Way West Central Mississippi in the amount of $2,500.00 Letter N. (ID-22-1455) Authorize Mayor to execute Letter Agreement with Neel-Schaffer to provide professional engineering services to perform updated traffic counts at the following locations: 1. North Frontage Road in front of Corner Market 2. South Frontage Road at Home Depot 3. Pemberton Square Boulevard in vicinity of Kroger 4. Washington Street at Intersection of Clay Street Letter O. (ID-22-1459) Authorize Mayor to execute Agreement Between Owner and Allen & Hoshall for Professional Services for Improvements to Vicksburg's Wastwater Treatment Plant Trickling Filter No. 2 and the Recirculation Valve Under Routine Agenda: Add Letter I. (ID-22-1497) Authorize Mayor to Execute Settlement Agreement, Final Release of All Claims and Conveyance of Property Under Executive Session: Add Letter A1. (ID-22-1498) Extended Medical Leave - Water & Gas Administration (1) On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: City of Vicksburg Page 1 Printed on 1/3/2023 Board of Mayor and Aldermen Minutes - Final December 5, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-1472 Employee Anniversary Ten (10) years of service: 1. Constance Lenoir Mayor Flaggs, Jr., recognized Constance Lenoir in Community Development Department for ten (10) years of service. Mayor Flaggs, Jr., and the Aldermen congratulated Constance Lenoir for her years of service with the City of Vicksburg. B. ID-22-1471 Officer Jeremy Herrington of the Vicksburg Police Department Chief Penny Jones recognized Officer Jeremy Herrington for going above and beyond the call of duty. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Minutes: A. ID-22-1465 Adopt Board Meeting Minutes for: 1. September 13, 2022 (Special Called) B. ID-22-1473 Approve the following Personnel Action Forms: 1. Retirement - Police Department (1) 2. Retirement - Fire Department (2) C. ID-22-1449 Approve Invoice #4181 for payment in the amount of $3,080.54 from Vicksburg-Tallulah Regional Airport for the month of October 2022 Attachments: VTR Invoice October 2022 D. ID-22-1450 Approve request for advertisement in the amount $1,000.00 from Junius Ward Johnson Memorial YMCA for Run Thru History on March 4, 2023 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: YMCA Run Thru History Mayor Flaggs, Jr. stated that purchasing an advertisement from Junius Ward Johnson Memorial YMCA will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Junius Ward Johnson Memorial YMCA in the amount of $1,000.00 for Run Thru History on March 4, 2023. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-1454 Approve the following Pay Applications: 1. No. 2 in the amount of $140,022.40 to Craft Croswell for Vicksburg Convention Center - Finish Upgrades 2. No. 1 in the amount of $153,107.80 to Central Asphalt for Cedar Hill Cemetery Street Repaving (5 Streets) 3. No. 2 in the amount of $21,308.50 to Central Asphalt for Cedar Hill Cemetery Street Repaving (5 Streets) Attachments: VCC Finish Upgrades Pay App #2 Cemetery Paving Pay App #1 Cemetery Paving Pay App #2 City of Vicksburg Page 2 Printed on 1/3/2023 Board of Mayor and Aldermen Minutes - Final December 5, 2022 F. ID-22-1458 Approve the following invoices for payment: 1. Invoice No. 111492 in the amount of $234,992.00 to Allied Corrosion Industries for Natural Gas Cathodic Protection 2. Invoice No. 4521-H22135-01 in the amount of $14,420.83 to Hemphill Construction Company for Beechwood Estates/Paxton Road Lift Station Emergency Repair Attachments: Natural Gas System Cathodic Protection Project - Allied Corrosion Industries Invoice Beechwood Paxton Road Lift Station Emergency Repair Invoice G. ID-22-1460 Authorize issuance of requisition number 2300865 in the amount of $53,665.50 written to CDW Government, Inc. for the Microsoft Office 365 Yearly Subscription for email through the Information Technology Department pursuant to Mississippi Code Section 27-31-45 (Computer Software) Attachments: Requisition 2300865 H. ID-22-1462 Authorize Mayor to execute the following for Vicksburg Municipal Airport Drainage Improvements Project (Blue Ink): 1. Letter (Request for Amendment #2) to U.S. Department of Transportation requesting an additional $2,523.51 in FAA funding for cost overrun due to additional work 2. Outlay Report and Request for Reimbursement for Construction Programs 3. Federal Financial Report Attachments: Request for additional funding airport SF271 Request for Reimbursement SF425 Federal Financial Report I. ID-22-1464 Approve the following invoices for payment: 1. Invoice No. 2003868 in the amount of $3,755.96 to Stantec Consulting Services, Inc. for Levee Street Pedestrian Safety and Circulation Project 2. Invoice No. 2003880 in the amount of $6,415.00 to Stantec Consulting Services, Inc. for Levee Street Pedestrian Railroad Crossing Attachments: Stantac Invoice 2003868 Stantac Invoice 2003880 J. ID-22-1467 Approve request for sponsorship in the amount of $5,000.00 from Les Soeurs Charmantes Social and Civic Club for their 50th Anniversary Reunion of Debutantes to be held on June 16 and June 17, 2023 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Les Soeurs Charmantes Social and CC Mayor Flaggs, Jr. stated that purchasing an advertisement from Les Soeurs Charmantes Social and Civic Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Les Soeurs Charmantes Social and Civic Club in the amount of $5,000.00 for their 50th Anniversary Reunion of Debutantes. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. K. ID-22-1468 Authorize City Clerk to advertise Sealed Bid and Reverse Auction Purchases for: 1. Two (2) Emergency Medical Vehicle Remounts (1 with power stretcher/ 1 without power stretcher) City of Vicksburg Page 3 Printed on 1/3/2023 Board of Mayor and Aldermen Minutes - Final December 5, 2022 Attachments: Ambulance Remounts L. ID-22-1451 Adopt Resolution Authorizing the Board of Mayor and Aldermen to Display a Portrait of Attorney Walterine Langford Inside the Human Resources Department Located in the Robert M. Walker Annex Building Attachments: RESOLUTION AUTHORIZING BOARD TO DISPLAY PORTRAIT OF WALTERINE LANGFORD HR D. ID-22-1469 Approve the following with Construction Specialist, LLC for Vicksburg Levee Street Improvement Project STP-7127-00(001)LPA/107986-701000: 1. Pay Application No. 0007 Final in the amount of $7,404.40 2. Accept Close Out Document (Consent of Surety to Final Payment) Attachments: Con Spec Vick Levee Final pay E. ID-22-1470 Approve the following invoice for Final payment: 1. Invoice No. 2009700 in the amount of $1,775.53 to Stantec Consulting Services, Inc. for Levee Street Safety and Circulation Project Attachments: Stantec Final Invoice 2009700 P. ID-22-1452 Ratify request from Genoa Williams to close the corner of 1223 Monroe Street and Clay to the corner of Monroe and China Street and include the sidewalk from 1223 Monroe Street to 915 Clay Street on Sunday, November 27, 2022 at 1:00 p.m. for the 1st Annual River City Fades and Braids Battle hosted by the HeadQuarters Barber and Beauty Salon, LLC Attachments: Genoa Williams Request to Block Street Routine Agenda: A. ID-22-1445 Discuss Vicksburg Convention Center Updates Ms. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of December 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Southard for attending the meeting. B. ID-22-1446 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of December 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. C. ID-22-1463 Employee of the 4th Quarter Mrs. Anessia Steward-Martin, came before the Board to present the Employee of the 4th Quarter plaque to Adrian Reddix. Mr. Reddix is the Cyber Computer Specialist in the I.T. Department and he was recognized by his director of I.T. Department Pamela Newton and the director of TV23, Larry Walker. Mr. Reddix has been employed with the City of Vicksburg for five (5) years. The Mayor and Aldermen congratulated Adrian Reddix for being selected as the Employee of the Quarter. M. ID-22-1448 Authorize Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient United Way for West Central Mississippi in the amount of $2,500.00 Attachments: ARPA Funds United Way On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient United Way for West Central Mississippi in the amount of $2,500.00. The motion was adopted City of Vicksburg Page 4 Printed on 1/3/2023 Board of Mayor and Aldermen Minutes - Final December 5, 2022 unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-22-1455 Authorize Mayor to execute Letter Agreement with Neel Schaffer to provide professional engineering services to perform updated traffic counts at the following locations: 1. North Frontage Road in front of Corner Market 2. South Frontage Road at Home Depot 3. Pemberton Square Boulevard in Vicinity of Kroger 4. Washington Street at Intersection of Clay Street Attachments: Draft Traffic Counts Letter Agreement SIGNED On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter Agreement with Neel Schaffer to provide professional engineering services to perform updated traffic counts at the following locations: 1. North Frontage Road in front of Corner Market; 2. South Frontage Road at Home Depot; 3. Pemberton Square Boulevard in Vicinity of Kroger; 4. Washington Street at Intersection of Clay Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. O. ID-22-1459 Authorize Mayor to execute Agreement Between Owner and Allen & Hoshall for Professional Services for Improvements to Vicksburg's Wastewater Treatment Plant Trickling Filter No. 2 and the Recirculation Valve Attachments: Contract for Professional Svcs Allen & Hoshall On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement Between Owner and Allen & Hoshall for Professional Services for Improvements to Vicksburg's Wastewater Treatment Plant Trickling Filter No. 2 and the Recirculation Valve. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1466 Hearing to determine or not the property listed on Community Development Agenda is a public menace to the public health, safety & welfare of the community Attachments: Master Copy of the Agenda for December 5 2022 (1) Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: 1. 914 Polk Street, PPIN 015848; owned by State of Mississippi (Patrick Derossette etal) 2019 Tax Sale - (Demolition of dilapidated building, cut and clean the entire property, remove all trash and debris around the entire property) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing property which has not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 914 Polk Street, PPIN 015848; owned by State of Mississippi (Patrick Derossette etal) 2019 Tax Sale - Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-1457 Adopt Resolution to Provide In-Kind Services to Salvation Army Attachments: RESOLUTION TO PROVIDE IN kind services for salvation army 12.2.22 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the City of Vicksburg Page 5 Printed on 1/3/2023 Board of Mayor and Aldermen Minutes - Final December 5, 2022 Mayor and Aldermen voted to adopt the Resolution to Provide In-Kind Services to Salvation Army. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-1456 Approve Claims Docket On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Claims Docket numbering 314475-314476. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-1497 Authorize Mayor to Execute Settlement Agreement, Final Release of All Claims, and Conveyance of Property On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute the Settlement Agreement, Final Release of All Claims and Conveyance of Property. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Extended Medical Leave - Inspection Department (1); Extended Medical Leave - Water & Gas Department (1); Longevity Pay - Inspection Department (1); Promotion - Fire Department (2); Pay Adjustment - R.O.W (2); Pay Adjustment - Ambulance (1); Transfer/Pay Adjustment - Cemetery/Street (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Extended Medical Leave - Inspection Department (1); Extended Medical Leave - Water & Gas Department (1); Longevity Pay - Inspection Department (1); Promotion - Fire Department (2); Pay Adjustment - R.O.W (2); Pay Adjustment - Ambulance (1); Transfer/Pay Adjustment - Cemetery/Street (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Anessia Steward-Martin - Human Resource Benefits Coordinator, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-1474 Extended Medical Leave - Inspection (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Extended Medical Leave of an Administrative Assistant in the Inspection (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A1. ID-22-1498 Extended Medical Leave - Water & Gas Admin (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Extended Medical Leave of a Cashier in Water & Gas Inspection. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 1/3/2023 Board of Mayor and Aldermen Minutes - Final December 5, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-1475 Longevity Pay - Inspection (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of an Administration Assistant from $18.09 per hour to $18.29 per hour, effective, December 5, 2022. Employee is entitled an additional .20 cents pay increase for ten (10) years of service in the Inspection Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-1476 Promotion - Fire Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Promotions of a Firefighter/Ambulance II from $11.99 per hour to a Lieutenant I at $13.06 per hour, effective December 14, 2022; a Firefighter/Ambulance II from $11.99 per hour to a Lieutenant I at $13.06 per hour, effective December 14, 2022 in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-1477 Pay Adjustment - R.O.W - (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Street Sweeper from $11.92 per hour to $14.00 per hour, effective November 30, 2022; a Street Sweeper from $12.00 per hour to $14.00 per hour, effective November 30, 2022 in the R.O.W Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-1478 Pay Adjustment - Ambulance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Firefighter II from $11.11 per hour to a Firefighter/Ambulance II at $11.99 per hour, effective December 14, 2022. Employee is being assigned to an ambulance in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1479 Transfer/Pay Adjustment - Cemetery/Street (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Transfer/Pay Adjustment of a Cemetery Equipment Operator from $13.76 per hour to a Street Truck Driver at $14.00 per hour, effective November 30, 2022. Employee is transferring to the Street Department as a truck driver and he will receive a .24 cents raise to match the pay in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-1558 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, December 9, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR City of Vicksburg Page 7 Printed on 1/3/2023 Board of Mayor and Aldermen Minutes - Final December 5, 2022 ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 1/3/2023