Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, February 24, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by City Clerk Walter W. Osborne, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-0240 Employee Anniversaries: 1. Six (6) years of service: a. Adrian Reddix - IT 2. Eight (8) years of service: a. Claude Billings - Police Department 3. Twenty (20) years of service: a. Carl Harris - Street Department Mayor Flaggs, Jr. recognized Adrian Reddix in the IT Department with six (6) years of service; Claude Billings in the Police Department with eight (8) years of service and Carl Harris in the Street Department with twenty (20) years of service. The Mayor and Aldermen congratulated Adrian Reddix, Claude Billings and Carl Harris for their years of service with the City of Vicksburg. B. ID-23-0233 Presentation of Trophies - 2023 Mardi Gras Parade Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Approval of Consent Agenda Items:. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0241 Approve the following Personnel Action Forms: 1. Resignation: a. Water Department (1) b. VTV (1) 2. Re-Hire: a. Gas Department (1) B. ID-23-0234 Approve request for sponsorship in the amount of $350.00 to Charity Lockridge, Miss Jones County 2023, for the Miss Mississippi Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended City of Vicksburg Page 1 Printed on 3/20/2023 Board of Mayor and Aldermen Minutes - Final February 24, 2023 Attachments: Lockridge Miss MS Pageant Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Charity Lockridge, Miss Jones County 2023 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Charity Lockridge, Miss Jones County 2023 in the amount of $350.00 for the Miss Mississippi Pageant. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. C. ID-23-0235 Authorize City Clerk to transfer funds FROM the Separate Project Bank Accounts TO the City's Water & Gas Account (pooled cash) reimbursing the City's General Fund Account for project expenditures as follows: 1. From COV Capital Expense Fund Account to Water & Gas Account (pooled cash) in the amount of $19,672.50 2. From American Rescue Plan Account to Water & Gas Account (pooled cash) in the amount of $115,256.26 3. From MS Infrastructure Fund Account to Water & Gas Account (pooled cash) in the amount of $157,568.54 4. From Riverfront Development Project Fund Account to Water & Gas Account (pooled cash) in the amount of $34,105.00 5. From Gen Obligation Bond Account to Water & Gas Account (pooled cash) in the amount of $73,441.07 (FY 2022 Expenditures) 6. From Gen Obligation Bond Account to Water & Gas Account (pooled cash) in the amount of $26,359.32 (FY 2023 Expenditures); Authorize City Clerk to transfer funds FROM the City's Water & Gas Account (pooled cash) TO the MS Infrastructure Fund Account in the amount of $717,839.48 D. ID-23-0219 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter Cadence Bank Letter E. ID-23-0220 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton 01.2023 Privilege License January 2023 Mayor & Treasure Report 01.2023 Delinquent Tax 1.2023 The City Sexton presented report of collections, account opening graves etc. for the month of January 2023 as follows: Lakeview Memorial Funeral Home - $1,800.00; W.H. Jefferson Funeral Home - $625.00; C.J. Williams Mortuary Services - $1, 250.00; Fisher Funeral Home - $400.00; Glenwood Funeral Home - $325.00; Misc. Cremation $75.00. Total burials were 16. Total amount was $4,475.00. The City Clerk presented the Privilege License report for new businesses for the month of January 2023. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $89,262.06. City of Vicksburg Page 2 Printed on 3/20/2023 Board of Mayor and Aldermen Minutes - Final February 24, 2023 The City Clerk presented the report of Delinquent Tax Collection from the Warren County Tax Collector for the month of January 2023. The City Clerk presented the report of Tax Collection for City taxes from the Warren County Tax Collector for the month of January 2023. The City Clerk presented the January 2023 Detail Budget report for approval. The City Clerk presented the January 2023 Credit Card report for approval as follows: Mayor Flaggs, Jr. - $1,273.37; Alderman Alex J. Monsour, Jr. - $390.88; Purchasing Department - $7,522.28. Attachments: Supporting documents following minutes: F. ID-23-0231 Approve the following for payment: 1. Craft Croswell: a. Pay App #5 in the amount of $4,750.00 for Vicksburg Convention Center - Finish Upgrades 2. Shundera Stallings: a. Invoice in the amount of $475.00 to Condense and Format Human Resources Manual b. Invoice in the amount of $2,360.00 to Research and Analyze Content - Crime Gun Grant 3. Stantec: a. Invoice #2042634 in the amount of $5,642.50 for Levee Street Pedestrian Railroad Crossing 4. Vicksburg-Tallulah Regional Airport: a. Invoice #4233 in the amount of $3,847.28 for the month of January 2023 5. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $50,697.23 for the City's Share of 16 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: January 31, 2023 and February 14, 2023 6. Wier Boerner Allin: a. Invoice #22-032-01 in the amount of $3,000.00 for Old Vicksburg Library Re-Roof b. Invoice #22-032-02 in the amount of $1,000.00 for Old Vicksburg Library Re-Roof c. Invoice #22-033-01 in the amount of $3,000.00 for Vicksburg Depot Re-Roof 7. Brown's Home Repair: a. Invoice #104 in the amount of $14,600.00 for Vicksburg NAACP Housing Initiative Project - 2424 Oak Street Property 8. Suncoast Infrastructure: a. Pay App #5 in the amount of $449,094.45 for Continuing Sewer Assessment Program - Year 4 Repair Attachments: Pay App #5 VCC- Finish Upgrades Stallings Invoices Stantec Invoice VTR Invoice 01.2023 911 Payment WBA Invoices Brown's Home Repair Invoice Pay App #5 CSAP Year 4 Repair G. ID-23-0218 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2374-2378; 316150-316152; 316153-316404 and 316405-316719 for approval. Routine Agenda: City of Vicksburg Page 3 Printed on 3/20/2023 Board of Mayor and Aldermen Minutes - Final February 24, 2023 A. ID-23-0236 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Adopt Budget Amendments for February 24, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0217 Adopt Resolution Declaring Service Weapon Surplus And Authorize Sale to Sgt. Leonce Young in Accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended Attachments: Young Leonce - Gun Resolution On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Declaring Service Weapon Surplus And Authorize Sale to Sgt. Leonce Young in Accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0246 Adopt Resolution to Accept Donation from Vanessa Engel of an Assault Runner Pro XL Fitness Treadmill for use at the Vicksburg Fire Department Attachments: RESOLUTION TO ACCEPT DONATION On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution to Accept Donation from Vanessa Engel of an Assault Runner Pro XL Fitness Treadmill for use at the Vicksburg Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0230 Authorize Mayor to execute Personal Appearance Contract with John Howard Dennis on behalf of The Chill for July 4th Event Attachments: Chill Contract-07-04-2023 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Personal Appearance Contract with John Howard Dennis on behalf of The Chill for July 4th Event. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0232 Accept and Authorize Mayor to execute webCemeteries Software Proposal in the amount of $99,955.00 for Cedar Hill Cemetery Attachments: WebCemeteries Software Proposal On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept and Authorize Mayor to execute webCemeteries Software Proposal in the amount of $99,955.00 for Cedar Hill Cemetery. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0239 Accept Modified Summary Plan Description for Health Insurance from UMR Attachments: Plan Ltr 01-01-2023 01-01-2022 00 Plan 01-01-2023 01-01-2022 00 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the Modified Summary Plan Description for Health Insurance from UMR. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was City of Vicksburg Page 4 Printed on 3/20/2023 Board of Mayor and Aldermen Minutes - Final February 24, 2023 seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Discretionary Leave - Water & Gas Administration (1): Pay Adjustment/Status Change - Police Department (1); Longevity Pay - IT Department (1); Longevity Pay - Street Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Discretionary Leave - Water & Gas Administration (1): Pay Adjustment/Status Change - Police Department (1); Longevity Pay - IT Department (1); Longevity Pay - Street Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0242 Discretionary Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Discretionary Leave of a Cashier for additional Family Medical Leave in the Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0243 Pay Adjustment/Status Change - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment/Status Change from a Narcotics Officer at $20.97 per hour to a Part-time Investigator at $25.00 per hour. Officer submitted a letter dated February 15, 2023 resigning from his full-time position in Narcotics to work as a part-time Investigator. His last day to work full-time will be March 1, 2023 at the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0244 Longevity Pay - IT (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Computer Specialist from $25.00 per hour to $25.20 per hour, effective March 1, 2023. Employee is entitled to an additional .20 cents per hour increase for six (6) years of service in the IT Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0245 Longevity Pay - Street Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the $1.00 Longevity Pay of a Street Supervisor from $27.7948 per hour to $28.7948 per hour, effective March 5, 2023. Employee is entitled to an additional $1.00 per hour for twenty (20) years of service in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0272 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items City of Vicksburg Page 5 Printed on 3/20/2023 Board of Mayor and Aldermen Minutes - Final February 24, 2023 Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 6, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 3/20/2023