Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, March 6, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr. voted to move Letter D. (ID-23-0249) from Consent Agenda and place under Routine Agenda. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. Remove from Consent Agenda and Place under Routine Agenda Letter D. (ID-23-0249) Approve request for sponsorship in the amount of $1,000.00 from Siege Robotics to help support the costs for building the robot to compete at the New Magnolia Regional in Laurel, MS and Bayou Regional in New Orleans, LA pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-0263 Employee of the 1st Quarter Deborah A. Nickson, of the City of Vicksburg Employee Committee, came before the Board to recognize Brenda Bartlett as the Employee of the 1st Quarter for March 2023. Mrs. Bartlett is the Administrative Assistant in the Legal Department and was recognized by City Attorney Kim Nailor for serving in an exceptional manner by exemplifying outstanding service through her work while exhibiting a positive and supportive attitude. Mrs. Bartlett has been employed with the City of Vicksburg for a total of twenty-three (23) years. The Mayor and Aldermen congratulated Brenda Bartlett for being selected as the Employee of the 1st Quarter. B. ID-23-0271 Resolution in honor of Kameron V. Jones Attachments: Kameron V. Jones Resolution Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 1 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final March 6, 2023 A. ID-23-0269 Approve the following Personnel Action Forms: 1. Resignation: a. Ambulance Department (1) b. Police Department (1) 2. New Hire: a. Recreation Department (2) B. ID-23-0247 Approve request for radio advertisement in the amount of $885.00 from Lendsi Radio V105.5 FM for Miss Mississippi Pageant and Miss Outstanding Teen Pageant Interviews ($295 a month for the months of April, May and June 2023) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Lendsi Radio Sponsorship Pageant Mayor Flaggs, Jr. stated that purchasing an advertisement from Lendsi Radio V105.5 FM will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Lendsi Radio V105.5 FM for Miss Mississippi Pageant and Miss Outstanding Teen Pageant interviews ($295.00 a month for the months of April, May and June 2023) in the total amount of $885.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. C. ID-23-0248 Approve request for sponsorship in the amount of $200.00 from Alexis Murrell for a virtual mental health awareness event pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Mental Health Fair May 2023 (002) Mayor Flaggs, Jr. stated that purchasing an advertisement from Alexis Murrell will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alexis Murrell in the amount of $200.00 for a virtual mental health awareness event. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. E. ID-23-0258 Approve request for sponsorship in the amount of $350.00 to Erika Wheeler, Miss Warren County 2023, for the Miss Mississippi Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Wheeler Miss Mississippi Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Erika Wheeler, Miss Warren County 2023 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Erika Wheeler, Miss Warren County 2023 in the amount of $350.00 for the Miss Mississippi Pageant. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. F. ID-23-0259 Approve request for sponsorship in the amount of $2,000.00 from Warren County Bulls for their AAU Basketball Program pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Warren County Bulls Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Warren County Bulls will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a City of Vicksburg Page 2 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final March 6, 2023 sponsorship ad from Warren County Bulls in the amount of $2,000.00 for their AAU Basketball Program. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. G. ID-23-0261 Approve the following for payment: 1. Hemphill Construction Company: a. Invoice #4537-H23016- 1 Final in the amount of $63,749.43 for Emergency Work - Water Leaking Under KCS Railroad Track Attachments: Emergency Work Hemphill Construction H. ID-23-0250 Approve request from Laura Beth Strickland to reserve motor coach on March 27-28, 2023 Attachments: Motor Coach Reservation I. ID-23-0251 Approve the following with Craft Croswell, LLC for Vicksburg Convention Center Finish Upgrades: 1. Pay Request No. 6 - Final in the amount of $13,315.55 2. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment) Attachments: Final Payment VCC Finish Upgrades J. ID-23-0255 Approve request from Grace Christian Counseling Center: 1. Permission to hold 15th Annual "Chillin' in the Hills" 5K Run, 5K Walk and 1 Mile Fun Run through Vicksburg on Saturday, May 13, 2023 2. Block off Belmont Street between Cherry and Drummond Streets to traffic during race and marketplace times (6:00 a.m. to 4:00 p.m.) Attachments: Chillin' in the Hills Run Walk 1Mile Fun Run K. ID-23-0266 Authorize City Clerk to advertise Sealed Bids for: 1. Water Treatment Plant Improvements Attachments: 2023-04-03_2023 Vickburg WTP Improvements_Adv_03022023 L. ID-23-0254 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 316720-316722 for approval. Routine Agenda: A. ID-23-0252 Discuss Vicksburg Convention Center Updates Ms. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of March 2023. and invited the public to attend. The Mayor and Aldermen thanked Ms. Southard for attending the meeting. B. ID-23-0265 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for March 6, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0257 Ratify Mayor's execution of Closing Documents for City of Vicksburg General Obligation Refunding Bonds, Series 2023 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to ratify the Mayor's execution of Closing Documents for City of Vicksburg General Obligation Refunding Bonds, Series 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final March 6, 2023 D. ID-23-0260 Authorize Mayor to execute Services Agreement with Kajeet, Inc. for Internet back up Attachments: Kajeet Services Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Services Agreement with Kajeet, Inc. for Internet back up. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0267 Authorize Mayor to execute Contract for Professional Services with Wanda Gentry to collect and input data needed for the completion of the DOT report for the Public Works Department Attachments: Gentry Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Professional Services with Wanda Gentry to collect and input data needed for the completion of the DOT report for the Public Works Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0268 Authorize Mayor to execute Second Amendment to Agreement for Professional Services Between The Mayor and Aldermen of the City of Vicksburg, MS and TRC Engineers, Inc. for Iowa Avenue Stabilization Services Attachments: TRC Second Amendment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to autorize the Mayor to execute Second Amendment to Agreement for Professional Services Between The Mayor and Aldermen of the City of Vicksburg, MS and TRC Engineers, Inc. for Iowa Avenue Stabilization Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0249 Approve request for sponsorship in the amount of $1,000.00 from Siege Robotics to help support the costs for building the robot to compete at the New Magnolia Regional in Laurel, MS and Bayou Regional in New Orleans, LA pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Siege Robotics Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Siege Robotics will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Siege Robotics in the amount of $1,000.00 to help support the costs for building the robot to compete at the New Magnolia Regional in Laurel, MS and Bayou Regional in New Orleans, LA. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Form for: Suspension - Ambulance Department (1). City of Vicksburg Page 4 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final March 6, 2023 The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Suspension - Ambulance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0270 Suspension - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Firefighter/Ambulance III for one (1) shift (24 hours), effective March 13, 2023. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy for 24-Hour Shift Employees, six (6) occurrences (February 8, 2023) in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0336 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, March 10, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 3/24/2023