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Board of Mayor and Aldermen

Regular Meeting

Vicksburg, MS · March 10, 2023

AgendaMinutes

Minutes

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, March 10, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by the St. Aloysius High School Flashettes 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-0297 Employee Anniversaries: 1. Three (3) years of service: a. Kimberly Nailor - Legal Department b. Jared Bell - Gas Department c. Billy Muirhead - Water Department 2. Five (5) years of service: a. Lashanna Green - Gas Department b. Nathaniel Nichols - Ambulance Department 3. Eight (8) years of service: a. Kyle Washington - Inspection Department Mayor Flaggs, Jr. recognized Kimberly Nailor in the Legal Department, Jared Bell in the Gas Department and Billy Muirhead in the Water Department with three (3) years of service each; Lashanna Green in the Gas Department, Nathanial Nichols in the Ambulance Department with five (5) years of service each; and Kyle Washington in the Inspection Department with eight (8) years of service. The Mayor and Aldermen congratulated all employees for their years of dedicated service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0298 Approve the following Personnel Action Form: 1. Resignation: a. Police Department (1) B. ID-23-0290 Declare Friday, April 7, 2023 a city holiday in observance of Good Friday pursuant to Section 3-3-7(2) of the Mississippi Code of 1972, as amended Attachments: State Holiday City of Vicksburg Page 1 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final March 10, 2023 C. ID-23-0279 Approve request for sponsorship in the amount of $750.00 from Lorann Archer on behalf of Women of Virtue Committee for their 1st Annual Women of Virtue Brunch pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Women of Virtue Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Lorann Archer on behalf of Women of Virtue Committee will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Lorann Archer on behalf of Women of Virtue Committee in the amount of $750.00 for their 1st Annual Women of Virtue Brunch. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. D. ID-23-0280 Approve request from Zeta Phi Beta Sorority, Inc. for additional sponsorship in the amount $4,000.00 for its 2023 Annual Leadership Conference pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Zeta Phi Beta Additional Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Zeta Phi Beta Sorority, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of an additional sponsorship ad from Zeta Phi Beta Sorority in the amount of $4,000.00 for its 2023 Annual Leadership Conference. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. E. ID-23-0289 Approve request for sponsorship in the amount of $300.00 from Vicksburg Dodgers Baseball Team pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Vicksburg Dodgers Baseball Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Dodgers Baseball Team will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Dodgers Baseball Team in the amount of $300.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. F. ID-23-0296 Approve request for sponsorship in the amount of $5,000.00 to CORE Mississippi MAGIC Basketball Program pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: CORE Magic AAU Basketball Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from CORE Mississippi MAGIC Basketball Program will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from CORE Mississippi MAGIC Basketball Program in the amount of $5,000.00 for the Southern Soul Classic Party Post-Game Concert (Alcorn State vs. Jackson State). The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. G. ID-23-0277 Approve the following for payment: 1. Red Oak Construction: a. Pay Application #1 in the amount of $168,619.77 for Waterline City of Vicksburg Page 2 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final March 10, 2023 Improvements Summit Ridge Drive 2. Shundera Stallings: a. Invoice in the amount of $660.00 for Grant Writing Services - Entergy Grant 3. Belinda Stewart Architects: a. Invoice #2023-0198 in the amount of $3,520.45 for Constitution Firehouse Vicksburg 4. Allen & Hoshall: a. Invoice #4022310 in the amount of $4,200.00 for Vicksburg Water Main Improvements - Summit Ridge Drive (Construction Phase) b. Invoice #4022311 in the amount of $8,073.00 for Vicksburg Water Main Improvements - Summit Ridge Drive (Inspection) c. Invoice #4022312 in the amount of $4,800.00 for Vicksburg CSAP Repairs Year 4 (Construction Phase) d. Invoice #4022313 in the amount of $1,911.00 for Vicksburg CSAP Repairs Year 4 (Inspection Phase) Attachments: Pay App #1 Summit Ridge Drive Invoice Stallings Invoice Belinda Stewart Allen & Hoshall Invoices H. ID-23-0278 Approve the following request from the COVID-19 Advancing Health Literacy Grant Project CHAMPIONS: 1. Authorize the approval of billing statement in the amount of $447.60 from Vicksburg Convention Center Seazand Dreams Catering for training on March 23, 2023 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. 2. Authorize the approval of billing statement in the amount of $500.00 from WVBG-FM for the month of March 2023 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. Attachments: BEO City of Vicksburg Meeting 32323 Lendsi Radio Advertisement I. ID-23-0275 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 1404 Main Street, PPIN 18693; owned by State of Mississippi (Johnnie Mae Ferrell) 2. 89 Lovers Lane, PPIN 19873, owned by Genoa Williams, Jr. Attachments: Special Assessments J. ID-23-0287 Authorize the approval of a request from Vicksburg Police Department for the City of Vicksburg to help sponsor Lisa Williams-Augustine's Stop the Violence Campaign Program in the amount of $1,500.00 pursuant to Mississippi Code Annotated 21-19-49(4). Attachments: Stop the Violence Program Sponsorship K. ID-23-0292 Approve request from God's Storehouse Food Pantry of New Beginnings Training & Equipping Center to reschedule 5K run/walk and 1 mile Fun Run from April 8, 2023 to May 20, 2023 starting at 8:00 a.m. at the Train Depot at Levee Street Attachments: New Beginnings Run-Walk L. ID-23-0274 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2379-2388; 316723-317081 for approval. Routine Agenda: City of Vicksburg Page 3 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final March 10, 2023 A. ID-23-0253 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of March 2023 and invited the public to attend. The Mayor and Aldermen thanked Ms. Southard for attending the meeting. B. ID-23-0276 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of March 2023 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. C. ID-23-0282 Continue Amended Proclamation of a Local Emergency (Curfew for Minors) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to continue the Amended Proclamation of a Local Emergency (Curfew for Minors). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0273 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for March 10 2023 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: 1. 1425 Harrison Street, PPIN 016109; owned by French Leyland - (Remove dilapidated building/structure, remove all trash and debris) On motion of Alderman Monsour, Jr., seconded by Mayor, Flaggs, Jr., the Mayor and Aldermen voted to declare the foregoing property which has not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0283 Authorize Mayor to execute Change Order #2 with Fordice Construction Company for Vicksburg Erosion Control Projects - Crestline Lane, Green Hill Drive, and Sturgis Street Attachments: Change Order #2 NRCS 3 Sites Project On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #2 with Fordice Construction Company for Vicksburg Erosion Control Projects - Crestline Lane, Green Hill Drive, and Sturgis Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0286 Approve the following with Central Asphalt Company, Inc. for 2022 Street Paving Group 1: 1. Pay App #1 in the amount of $270,408.35 2. Pay App #2 in the amount of $126,858.01 3. Authorize Mayor to execute Change Order #1 City of Vicksburg Page 4 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final March 10, 2023 Attachments: Pay App #1 2022 Street Paving Group 1 Pay App #2 2022 Street Paving Group 1 Change Order #1 Street Paving Group 1 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the following with Central Asphalt Company, Inc. for 2022 Street Paving Group 1: 1. Pay App #1 in the amount of $270,408.35; 2. Pay App #2 in the amount of $126,858.01; 3. Authorize Mayor to execute Change Order #1. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0291 Authorize Mayor to execute Work Authorization No. 2023-01 with Barge Design for Vicksburg Municipal Airport Fueling Area Pavement Reconstruction and Runway Pavement Maintenance Attachments: Work Authorization Barge Design On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Work Authorization No. 2023-01 with Barge Design for Vicksburg Municipal Airport Fueling Area Pavement Reconstruction and Runway Pavement Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0281 Adopt Resolution To Name Fire Truck Aerial Platform Stationed At Central Fire Station After Former Vicksburg Fire Department Chief Charles M. Atkins, Jr. Attachments: Resolution - Charles Atkins, Jr. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution To Name Fire Truck Aerial Platform Stationed At Central Fire Station After Former Vicksburg Fire Department Chief Charles M. Atkins, Jr. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-0293 Adopt An Ordinance Of The City Of Vicksburg, Establishing The Vicksburg Garden District And Garden District Steering Committee Attachments: Vicksburg Garden District Ordinance On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Ordinance Of The City Of Vicksburg, Establishing The Vicksburg Garden District And Garden District Steering Committee. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-0294 Adopt Resolution Naming Members Of Garden District Steering Committee Attachments: RESOLUTION TO NAMING MEMBERS OF GARDEN DISTRICT STEERING COMMITTEE On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Naming Members Of Garden District Steering Committee. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-23-0284 Authorize Mayor to execute Contract with Central Asphalt Company, Inc. for the 2022 Street Paving Project, Group 2 in the amount of $1,958,333.00 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Central Asphalt Company, Inc. for the 2022 Street Paving Project, Group 2 in the amount of $1,958,333.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final March 10, 2023 L. ID-23-0285 Authorize Mayor to execute Amendment #1 to the Professional Services Agreement with Belinda Stewart Architects for Constitution Firehouse Rehab Attachments: 2023.03.07 Amendment to Professional Services Agreement On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment #1 to the Professional Services Agreement with Belinda Stewart Architects for Constitution Firehouse Rehab. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-23-0295 Authorize Mayor to execute Agreement for Management of Farmer's Market with Rebecca Sigh Attachments: Farmer's Market Manager contract 3 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for Management of Farmer's Market with Rebecca Sigh. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment/Promotion - VTV (1); Pay Correction - IT (1); Longevity Pay - Legal Department (1); Longevity Pay - Gas Department (2); Longevity Pay - Water Department (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Inspection Department (1); Suspension - Traffic Department (1); Discussion of Real Estate Matter The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment/Promotion - VTV (1); Pay Correction - IT (1); Longevity Pay - Legal Department (1); Longevity Pay - Gas Department (2); Longevity Pay - Water Department (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Inspection Department (1); Suspension - Traffic Department (1); Discussion of Real Estate Matter The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0299 Pay Adjustment/Promotion - VTV (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment/Promotion of a videographer from $12.50 per hour to VTV Director at $22.01 per hour, effective March 8, 2023. Employee is being promoted to the director in VTV. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0300 Pay Correction - IT (1) City of Vicksburg Page 6 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final March 10, 2023 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Correction of a Computer Specialist from $25.00 per hour to $25.20 per hour, effective March 1, 2023. Previous action form of an increase of .10 cents was incorrect. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0301 Longevity Pay - Legal Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of the City Attorney from $57.6923 per hour to $57.8923 per hour, effective March 11, 2023. Employee is entitled to an increase of .20 cents per hour for three (3) years of service in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0302 Longevity Pay - Gas Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Locator from $11.30 per hour to $11.50 per hour, effective March 11, 2023. Employee is entitled to an increase of .20 cents per hour for three (3) years of service; an Operator from $15.42 per hour to $15.62 per hour, effective March 11, 2023. Employee is entitled to an increase of .20 cents per hour for three (3) years of service in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0303 Longevity Pay - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Dispatcher from $11.27 per hour to $11.47 per hour, effective March 14, 2023. Employee is entitled to an additional .20 cents increase for five (5) years of service in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0304 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .10 cents Longevity Pay of a Firefighter from $12.98 per hour to $13.08 per hour, effective March 14, 2023. Employee is entitled to an additional .10 cents per hour for five (5) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0305 Longevity Pay - Inspection Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Code Enforcer from $18.96 per hour to $19.16 per hour, effective March 18, 2023. Employee is entitled to an additional .20 cents per hour for eight (8) years of service in the Inspection Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0306 Suspension - Traffic Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the five (5) day Suspension of a Traffic Specialist, effective March 13, 2023. Employee failed to pull out cones for the Run Thru History event on Saturday, March 4, 2023. Employee also falsified time sheet stating he worked Saturday from 5:00am until 7:00am in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-0288 Discuss Real Estate Matter A discussion was held. J. ID-23-0349 Come Out of Executive Session and Approve All Items Taken Up in City of Vicksburg Page 7 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final March 10, 2023 Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 20, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 3/24/2023

Agenda

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Meeting Agenda Board of Mayor and Aldermen Friday, March 10, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order 2. Roll Call 3. Board Comments: 4. Adopt Agenda Recognitions: A. ID-23-0297 Employee Anniversaries: 1. Three (3) years of service: a. Kimberly Nailor - Legal Department b. Jared Bell - Gas Department c. Billy Muirhead - Water Department 2. Five (5) years of service: a. Lashanna Green - Gas Department b. Nathaniel Nichols - Ambulance Department 3. Eight (8) years of service: a. Kyle Washington - Inspection Department Approval of Consent Agenda Items: A. ID-23-0298 Approve the following Personnel Action Form: 1. Resignation: a. Police Department (1) B. ID-23-0290 Declare Friday, April 7, 2023 a city holiday in observance of Good Friday pursuant to Section 3-3-7(2) of the Mississippi Code of 1972, as amended Attachments: State Holiday C. ID-23-0279 Approve request for sponsorship in the amount of $750.00 from Lorann Archer on behalf of Women of Virtue Committee for their 1st Annual Women of Virtue Brunch pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Women of Virtue Sponsorship City of Vicksburg Page 1 Printed on 3/9/2023 Board of Mayor and Aldermen Meeting Agenda March 10, 2023 D. ID-23-0280 Approve request from Zeta Phi Beta Sorority, Inc. for additional sponsorship in the amount $4,000.00 for its 2023 Annual Leadership Conference pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Zeta Phi Beta Additional Sponsorship E. ID-23-0289 Approve request for sponsorship in the amount of $300.00 from Vicksburg Dodgers Baseball Team pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Vicksburg Dodgers Baseball Sponsorship F. ID-23-0296 Approve request for sponsorship in the amount of $5,000.00 to CORE Mississippi MAGIC Basketball Program pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: CORE Magic AAU Basketball Sponsorship G. ID-23-0277 Approve the following for payment: 1. Red Oak Construction: a. Pay Application #1 in the amount of $168,619.77 for Waterline Improvements Summit Ridge Drive 2. Shundera Stallings: a. Invoice in the amount of $660.00 for Grant Writing Services - Entergy Grant 3. Belinda Stewart Architects: a. Invoice #2023-0198 in the amount of $3,520.45 for Constitution Firehouse Vicksburg 4. Allen & Hoshall: a. Invoice #4022310 in the amount of $4,200.00 for Vicksburg Water Main Improvements - Summit Ridge Drive (Construction Phase) b. Invoice #4022311 in the amount of $8,073.00 for Vicksburg Water Main Improvements - Summit Ridge Drive (Inspection) c. Invoice #4022312 in the amount of $4,800.00 for Vicksburg CSAP Repairs Year 4 (Construction Phase) d. Invoice #4022313 in the amount of $1,911.00 for Vicksburg CSAP Repairs Year 4 (Inspection Phase) Attachments: Pay App #1 Summit Ridge Drive Invoice Stallings Invoice Belinda Stewart Allen & Hoshall Invoices City of Vicksburg Page 2 Printed on 3/9/2023 Board of Mayor and Aldermen Meeting Agenda March 10, 2023 H. ID-23-0278 Approve the following request from the COVID-19 Advancing Health Literacy Grant Project CHAMPIONS: 1. Authorize the approval of billing statement in the amount of $447.60 from Vicksburg Convention Center Seazand Dreams Catering for training on March 23, 2023 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. 2. Authorize the approval of billing statement in the amount of $500.00 from WVBG-FM for the month of March 2023 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. Attachments: BEO City of Vicksburg Meeting 32323 Lendsi Radio Advertisement I. ID-23-0275 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 1404 Main Street, PPIN 18693; owned by State of Mississippi (Johnnie Mae Ferrell) 2. 89 Lovers Lane, PPIN 19873, owned by Genoa Williams, Jr. Attachments: Special Assessments J. ID-23-0287 Authorize the approval of a request from Vicksburg Police Department for the City of Vicksburg to help sponsor Lisa Williams-Augustine's Stop the Violence Campaign Program in the amount of $1,500.00 pursuant to Mississippi Code Annotated 21-19-49(4). Attachments: Stop the Violence Program Sponsorship K. ID-23-0292 Approve request from God's Storehouse Food Pantry of New Beginnings Training & Equipping Center to reschedule 5K run/walk and 1 mile Fun Run from April 8, 2023 to May 20, 2023 starting at 8:00 a.m. at the Train Depot at Levee Street Attachments: New Beginnings Run-Walk L. ID-23-0274 Approve Claims Docket Routine Agenda: A. ID-23-0253 Discuss Vicksburg Convention and Visitors Bureau Updates Appearing Laura Beth Strickland B. ID-23-0276 Discuss Southern Cultural Heritage Center Updates Appearing Stacey Mahoney C. ID-23-0282 Continue Amended Proclamation of a Local Emergency (Curfew for Minors) City of Vicksburg Page 3 Printed on 3/9/2023 Board of Mayor and Aldermen Meeting Agenda March 10, 2023 D. ID-23-0273 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for March 10 2023 Appearing Jeff Richardson E. ID-23-0283 Authorize Mayor to execute Change Order #2 with Fordice Construction Company for Vicksburg Erosion Control Projects - Crestline Lane, Green Hill Drive, and Sturgis Street Attachments: Change Order #2 NRCS 3 Sites Project F. ID-23-0286 Approve the following with Central Asphalt Company, Inc. for 2022 Street Paving Group 1: 1. Pay App #1 in the amount of $270,408.35 2. Pay App #2 in the amount of $126,858.01 3. Authorize Mayor to execute Change Order #1 Attachments: Pay App #1 2022 Street Paving Group 1 Pay App #2 2022 Street Paving Group 1 Change Order #1 Street Paving Group 1 G. ID-23-0291 Authorize Mayor to execute Work Authorization No. 2023-01 with Barge Design for Vicksburg Municipal Airport Fueling Area Pavement Reconstruction and Runway Pavement Maintenance Attachments: Work Authorization Barge Design H. ID-23-0281 Adopt Resolution To Name Fire Truck Aerial Platform Stationed At Central Fire Station After Former Vicksburg Fire Department Chief Charles M. Atkins, Jr. Attachments: Resolution - Charles Atkins, Jr. I. ID-23-0293 Adopt An Ordinance Of The City Of Vicksburg, Establishing The Vicksburg Garden District And Garden District Steering Committee Attachments: Vicksburg Garden District Ordinance J. ID-23-0294 Adopt Resolution Naming Members Of Garden District Steering Committee Attachments: RESOLUTION TO NAMING MEMBERS OF GARDEN DISTRICT STEERING COMMITTEE K. ID-23-0284 Authorize Mayor to execute Contract with Central Asphalt Company, Inc. for the 2022 Street Paving Project, Group 2 in the amount of $1,958,333.00 City of Vicksburg Page 4 Printed on 3/9/2023 Board of Mayor and Aldermen Meeting Agenda March 10, 2023 L. ID-23-0285 Authorize Mayor to execute Amendment #1 to the Professional Services Agreement with Belinda Stewart Architects for Constitution Firehouse Rehab Attachments: 2023.03.07 Amendment to Professional Services Agreement M. ID-23-0295 Authorize Mayor to execute Agreement for Management of Farmer's Market with Rebecca Sigh Attachments: Farmer's Market Manager contract 3 Executive Session: A. ID-23-0299 Pay Adjustment/Promotion - VTV (1) B. ID-23-0300 Pay Correction - IT (1) C. ID-23-0301 Longevity Pay - Legal Department (1) D. ID-23-0302 Longevity Pay - Gas Department (2) E. ID-23-0303 Longevity Pay - Water Department (1) F. ID-23-0304 Longevity Pay - Ambulance Department (1) G. ID-23-0305 Longevity Pay - Inspection Department (1) H. ID-23-0306 Suspension - Traffic Department (1) I. ID-23-0288 Discuss Real Estate Matter Adjournment Next Regular Meeting, 10:00 a.m., Monday, March 20, 2023 City of Vicksburg Page 5 Printed on 3/9/2023

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