Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, March 20, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-0325 Employee Anniversaries: 1. Two (2) years of service: a. Marrion Pelt - Fire Department 2. Three (3) years of service: a. Christopher Scallions - Police Department Mayor Flaggs, Jr., recognized Marrion Pelt in the Fire Department with two (2) years of service and Christopher Scallions in the Police Department with three (3) years of service. The Mayor and Aldermen congratulated Marrion Pelt and Christopher Scallions for their years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0319 Adopt Board Meeting Minutes for: 1. February 6, 2023 2. February 7, 2023 (Special Called) 3. February 10, 2023 4. February 21, 2023 5. February 24, 2023 B. ID-23-0326 Approve the following Personnel Action Forms: 1. New Hires: a. Inspection Department (1) b. Recreation Department (1) C. ID-23-0331 Approve Addition to Employee Driving List: 1. Lenora Cooks - Inspection Department City of Vicksburg Page 1 Printed on 4/14/2023 Board of Mayor and Aldermen Minutes - Final March 20, 2023 D. ID-23-0309 Approve request from the Vicksburg and Warren County Historical Society to block off Cherry, Jackson, Monroe and Grove Streets that surround the Old Court House Museum for its Annual Spring Flea Market on Saturday, April 29, 2023 from 8:00 a.m. to 4:30 p.m. Attachments: Spring Flea Market E. ID-23-0307 Approve request for sponsorship in the amount of $625.00 to The Vicksburg Post for the 2023 "A Salute To Our Frontline Heroes and First Responders" Edition pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Frontline Heroes Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of $625.00 for the 2023 "A Salute To Our Frontline Heroes and First Responders" Edition. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. F. ID-23-0313 Approve request for sponsorship in the amount of $1,000.00 to Bovina Elementary Brainiacs Robotics Team to compete at the Western Edge First Lego League Open May 12-14 in Long Beach, CA pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Bovina Brainiacs Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Bovina Elementary Brainiacs Robotics Team will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Bovina Elementary Brainiacs Robotics Team in the amount of $1,000.00 to compete at the Western Edge First Lego League open May 12-14 in Long Beach, CA. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. G. ID-23-0316 Approve request for sponsorship in the amount of $45,000.00 to the Miss Mississippi Corporation for the 65th Annual Miss Mississippi Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Miss Mississippi Pageant Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Miss Mississippi Corporation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Miss Mississippi Corporation in the amount of $45,000.00 for the 65th Annual Miss Mississippi Pageant. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. H. ID-23-0315 Approve the following for payment: 1. Neel Schaffer for professional services: a. Invoice #1086136 in the amount of $5,232.50 for Levee Street Extension Segment 2 b. Invoice #1086145 in the amount of $1,584.00 for Baldwin Ferry Bridge Repairs c. Invoice #1086146 in the amount of $2,550.00 for City Wide Traffic Counts City of Vicksburg Page 2 Printed on 4/14/2023 Board of Mayor and Aldermen Minutes - Final March 20, 2023 2. Suncoast Infrastructures, Inc.: a. Pay App #6 in the amount of $250,690.70 for Continuing Sewer Assessment Program - Year 4 Repair 3. ESG Operations (An Inframark Company): a. Invoice #91615 in the amount of $53,341.67 for Contact Operations and Maintenance of the City's Wastewater Treatment Facilities b. Invoice #91622 in the amount of $81,588.33 for Contract Operations and Maintenance of the City's Water Treatment Facilities 4. Trilogy for engineering services: a. Invoice #017-002.014 in the amount of $19,160.00 for Water Plant Improvement Projects Attachments: Neel Schaffer Invoices Pay App #6 CSAP Year 4 Repairs Invoice ESG Water Treatment Plant Invoice ESG Wastewater Treatment Plant Invoice Trilogy I. ID-23-0310 Receive Vicksburg Police Department Crime Statistic Report for: 1. February 2023 Attachments: Crime Stats for Jan 2023 - Feb 2023 J. ID-23-0317 Approve Water & Gas Administration Report Attachments: W&G Report K. ID-23-0308 Approve Claims Docket The City Clerk presented the Claims Docket numbering: 317082-317083, 317084-317086 for approval. Routine Agenda: A. ID-23-0311 Receive Request for Proposals for: 1. Solid Waste Collection and/or Disposal On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to received Request for Proposals for: 1. Solid Waste Collection and/or Disposal WASTE MANAGEMENT, 3700 Hwy 61 S, Vicksburg, MS 39180 Collection: Approximately 7,351 residential households and small commercial accounts: Collection 1x/wk $12.45 2x/wk $15.42 Approximately 42 downtown commercial accounts: Collection 4x/wk $32.80 Garbage piles/debris on right-of-way 1x/wk (weekly route to cover city) flat fee, billed monthly $3.75 per unit 1x/2wks (bi-weekly route to cover city) flat fee, billed monthly $No Bid Disposal: Garbage $58.40/ton $No Bid/cubic yard No Electronic Bids were received. On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the bid and take under advisement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0312 Receive Sealed Bids for: 1. Wheels on Hills Cycling Route On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the City of Vicksburg Page 3 Printed on 4/14/2023 Board of Mayor and Aldermen Minutes - Final March 20, 2023 Mayor and Aldermen voted to received Sealed Bids for: 1. Wheels on Hills Cycling Route One (1) Electronic Bid: CONSTRUCTION SPECIALIST LLC, 5965 MS-18 W, Suite 309; Jackson, MS 30209 C.O.R #22927-MC 5% Bid Bond: Yes Bid Amount: $296,264.00 (base) $10,400.00 (option) On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bid to Neel-Schaffer Engineering, Inc. for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Alderman Monsour, Jr. recused himself from the Board Meeting. C. ID-23-0314 Approve invoice #1086137 in the amount of $2,775.00 from Neel Schaffer for professional services for NRCS Farmer Street/Clover Lane Project Attachments: Neel Schaffer Invoice Farmer St Clover Ln On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the invoice #1086137 in the amount of $2,775.00 from Neel Schaffer for professional services for NRCS Farmer Street/Clover Lane Project. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. Alderman Monsour, Jr., returned to the Board Meeting D. ID-23-0332 Adopt Resolution To Dedicate And Designate The Segment Of South Frontage Road From Its Intersection With Indiana Avenue To Its Intersection With Halls Ferry Road In Memory of Dr. Paul Williamson "Bill" Pierce, III Attachments: Resolution Dr. Paul Williamson Pierce, III On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution To Dedicate And Designate The Segment Of South Frontage Road From Its Intersection With Indiana Avenue To Its Intersection With Halls Ferry Road In Memory of Dr. Paul Williamson "Bill" Pierce, III. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0333 Adopt Resolution Authorizing Preparation And Submittal Of An Application To The United States Department of Homeland Security For The 2023 Targeted Violence And Terrorism Prevention Attachments: RESOLUTION 2023 TARGETED VIOLENCE AND TERRORISM PREVENTION On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation And Submittal Of An Application To The United States Department of Homeland Security For The 2023 Targeted Violence And Terrorism Prevention. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0334 Adopt Resolution Authorizing Preparation And Submittal Of An Application To The US Department of Justice For The 2023 Project Safe Neighborhoods Formula Grant Program Attachments: RESOLUTION PROJECT SAFE NEIGHBORHOOD On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation And City of Vicksburg Page 4 Printed on 4/14/2023 Board of Mayor and Aldermen Minutes - Final March 20, 2023 Submittal Of An Application To The US Department of Justice For The 2023 Project Safe Neighborhoods Formula Grant Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0335 Adopt Resolution Authorizing Preparation And Submittal Of An Application To The United States Department of Transportation For The Community Charging And Fueling Program Grant And The Alternative Fuel Corridor Grant Attachments: RESOLUTION FUELING PROGRAM On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation And Submittal Of An Application To The United States Department of Transportation For The Community Charging And Fueling Program Grant And The Alternative Fuel Corridor Grant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0323 Authorize Mayor to execute Letter of Engagement with Butler Snow for Not to Exceed $1,500,000 City of Vicksburg, Mississippi Short Term Note, Series 2023 Attachments: City of Vicksburg MS Taxable Short Term Note (2023) (236091) - Engagement Letter (Updated)(67390597.1)91402 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter of Engagement with Butler Snow for Not to Exceed $1,500,000 City of Vicksburg, Mississippi Short Term Note, Series 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-0318 Authorize Mayor to execute Letter Agreement with Neel-Schaffer to provide professional engineering services to perform an assessment of a portion of Mission 66 between Military Avenue and Baldwin Ferry Road Attachments: Executed Mission 66 Letter Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter Agreement with Neel-Schaffer to provide professional engineering services to perform an assessment of a portion of Mission 66 between Military Avenue and Baldwin Ferry Road. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-0337 Authorize Mayor to execute Engagement Letter with Horne LLP to review and provide recommendations on IT Policies and Procedures Attachments: Howard Tech on Behalf of City of Vickburg - IT Policy Review Engagement Letter 2023 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Engagement Letter with Horne LLP to review and provide recommendations on IT Policies and Procedures. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Mayfield, Sr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Police Department (1); Longevity Pay - Fire Department (1); Suspension - Administration (1); Suspension Pending Termination - Ambulance Department (1). City of Vicksburg Page 5 Printed on 4/14/2023 Board of Mayor and Aldermen Minutes - Final March 20, 2023 The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Police Department (1); Longevity Pay - Fire Department (1); Suspension - Administration (1); Suspension Pending Termination - Ambulance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Tiffany Pendleton – Chief of Staff, Charlie Hill - Deputy Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0327 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Patrol Officer from $17.13 per hour to $17.33 ($17.13 + .20) per hour, effective March 25, 2023. Employee is entitled to an additional .20 cents pay increase for three (3) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0328 Longevity Pay - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .10 cents Longevity Pay of a Firefighter from $11.58 per hour to $11.68 per hour, effective march 24, 2023. Employee is entitled to an additional .10 cents increase for two (2) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0329 Suspension - Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of an Executive Assistant for five (5) days with 60 day probation, effective March 20, 2023. Employee is in violation of the City of Vicksburg Policy and Procedures 4.1 (p,y,z) in Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0330 Suspension Pending Termination - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension Pending Termination of an EMT I, effective March 20, 2023. Employee is not performing duties and she is currently in her probation period in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0386 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, March 24, 2023, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 6 Printed on 4/14/2023 Board of Mayor and Aldermen Minutes - Final March 20, 2023 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 4/14/2023